1. How to Create a PowerPoint
Presentation
MATHIVANAN K.
MBA 2014
SOURASHTRA COLLEGE,
MADURAI

2. Starting PowerPoint
• In the Desk Top
– Double Click the PowerPoint Icon on the desktop
• On other Windows XP PCs
– Start 
– All Programs 
– Microsoft Office 
– Microsoft PowerPoint

3. The First Slide
When
PowerPoint
starts, you
will see a
window like
this one.

4. Typing in Text
1) Move your mouse to
the rectangle that says
Click to add title, click
once, then start typing
2) Move your mouse to
rectangle that says
Click to add subtitle,
click once, then start
typing

5. Adding a New Slide
Move your mouse to right end of the toolbar at the
top of your PowerPoint Window and click New Slide,
once … a new slide will appear

6. Inserting Pictures
From Microsoft Clipart -1
1) Move your
mouse to the Insert
Menu and click once
to activate the menu
2) Choose Picture
3) Choose Clip Art

7. Inserting Pictures –
From Microsoft Clipart - 2
The Clip Art Tool Will Show up on the right edge
of the window.
1. Type in a keyword for the picture you
want in the “Search for” box
2. After the search is done, click on picture
you want to add
a) The picture will be placed on your
slide

8. Inserting Other Pictures
– Pictures must be files saved on a local disk
• C: hard drive (My Documents, My Pictures)
• A: floppy
• D: CD-ROM
• F: memory stick

9. Inserting Pictures
From File -1
1) Move your mouse to
the Insert Menu and
click once to activate
the menu
2) Choose Picture
3) Choose From File

10. Inserting Pictures
From File -2
1) When the Insert
Picture dialog box
opens
2) Choose the location
of your file, for
example, the floppy,
by clicking once on
the down arrow at
the end of the “Look
in” rectangle
3) Click on the picture
you want to add and
it will appear on
your slide

11. To move the picture on
the slide
1. Click on it until the
four-sided arrow
appears
2. Don’t lift your finger
from the mouse
button and drag
the mouse –and
the picture– to its
new location on the
slide
To adjust the size of
the picture
1. Click on its lower
right corner until
the resize double
arrow appears
2. Don’t lift your finger
from the mouse
button and drag
the mouse to
resize the picture
(“in” to make it
smaller; “out” to
make it bigger”)
Changing Picture Size & Location

12. Changing Slide Design
– You can change the background and colors on all
your slides
1) Move your mouse to the
Format Menu and click once to
activate the menu
2) Choose Slide Design …

13. More Slide Design
1) The Slide Design Tool will now be open on
the right side of your PowerPoint window.
2) Scroll down to see the different designs
available for use.
3) Once you find the design you want to use,
click on it once and it will become the slide
design on all your slides.

14. Adding Animation
• Separate your text into different text boxes
if you want it to appear
in different ways or
at different times.

15. How to Add the Animation -1
1) Move your mouse to the Slide
Show Menu and click once to
activate the menu
2) Choose Custom Animation …
After adding the text boxes and pictures you want on the slide:

16. How to Add the Animation -2
1) Click once on the
object you want to
animate to activate it
2) Move your mouse to
the Custom Animation
tool that appears on
the right side of the
window and click on
Add Effect
3) Choose the type of
effect you want in the
submenu that appears
4) Choose the specific
effect in the next
submenu

17. How to Add the Animation -3
1) Add animation to all
the objects you want
animated using the
steps outlined.
2) When you are done
you will see numbers
next to the animated
objects
3) You can put them in a
different order by
clicking and dragging
them in their list
4) You can change how the animation occurs by clicking on the “down arrow” at
the end of each effect  a new submenu will appear from which you can
make more choices.

18. Other Advice
• Use keywords and phrases – not sentences
– Use slides to guide your presentation not give it
• Keep plenty of “white space” on your slides

19. More Advice
• Keep your slide design and animation simple
• After your last slide, add a “Credits” slide to cite
your sources