[Case Study] Agile @gov.pl

MATT HARASYMCZUK
MattAgile.com
AGILE @gov.pl
2016-05-18

Matt Harasymczuk - @MattAgile - MattAgile.com - +48 7332 31337
agility

Matt HarasymczukMatt Harasymczuk - @MattAgile - MattAgile.com - +48 7332 31337
• Why *.gov.pl is trying to gain agility?
• Projects Scale
• ~38.5 million people (38,483,957 as of 30 June 2014)
• some systems are from 1985 -> 30 years ago!
*.gov.pl

Matt @gov.pl
To Do In Progress Done
• pansa.pl
• Joint Operations
• mf.gov.pl
• arimr.gov.pl
• polish-airports.com
• coi.gov.pl
• mc.gov.pl
• mswia.gov.pl
• cepik.gov.pl
• obywatel.gov.pl

coi.gov.pl

.gov in domain .com in action

The First Step

PEOPLE and interactions

• Process cleanup
• Scrum - New Features and Improvements
• Kanban - Maintenance and Bugﬁxing
• Prince 2 + Scrum + Kanban
• Business Analytics -> Product Owners
• do not rename position act as Product Owner
HOW do I start?

Documentation -> Backlog

Value - Epic mapping

Backlog Decomposition and Acceptance Criteria

Scrum/Kanban Boards

Daily

ONE week iterations!
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
PLANNING
1h DAILY 15m DAILY 15m DAILY 15m DAILY 15m
REFINEMENT
1h
REVIEW
1h
RETROSPECTIVE
1h

REVIEW
1h DAILY 15m DAILY 15m DAILY 15m DAILY 15m
REFINEMENT
1h
PLANNING
1h
RETROSPECTIVE
1h

DAILY 15m DAILY 15m DAILY 15m DAILY 15m DAILY 15m
REVIEW
1h
RETROSPECTIVE
1h
REFINEMENT
1h
PLANNING
1h

CONTINUOUS Backlog Reﬁnement
REVIEW
15 min
DAILY 5 min DAILY 5 min DAILY 5 min DAILY 5 min
RETROSPECTIVE
30 min
PLANNING
15 min

SCRUM of Scrums (part 1)
PO
SM

DEPARTMENT Oriented Organization
Business QA DEV UX Infra
Project A
Project B
Project C

PROJECT Oriented Structure
Project A
Project B
Project C

Metrics

Andon - Process Dashboard

Development Tools ECOSYSTEM

CONTINUOUS Integration and Delivery

GIT Flow

• master
• develop
• release/1.5
• feature/ID-1337-short-summary
• bugﬁx/ID-1337-short-summary
• commit message: "ID-1337 short summary"
Naming CONVENTIONS

Processes
• Change Management
• Build Process
• Release Management
• Incident Management

Test Automation

• Internal
• External
• Intranet
Ecosystem

• Knowledge base created by everyone
• Infrastructure as a code - provisioning
• Evolutionary Design (part 1 - unconscious)
• Polyglot persistance
• Polyglot programming
PROCESSES and Tools

• https://github.com/coi-gov-pl
Open Source!

Then…

Sprint Goal

PORTFOLIO

Release and Value Stream => Roadmap

QUALITY Evangelists

COMMUNITY Engagement

• Processes ChM, IM, RM, SLA
• Trust not control based organization
• Agile at Scale, requires Trust at Scale
• Environment for secure experiments
People and INTERACTIONS

• API (stable, REST, versioned, JSON, HTTP Statuses)
• Frontend and Backend separation
• Release and Continuous Deployment
Tools

• Joint Operations
gov.pl

• Scrum rejection and come back
• Slow changes before initial production release
• Need for more quality awareness
• Procurement process slows you down
• Transparent Retrospective failure
Problems

And then…

• Retrospectives done right
• Team constitution and continuous improvement
• Feedback Culture and Transparent Retrospective
• Learning Organization
People

• Autonomous teams
• Agenda on each meeting
• DoD - Deﬁnition of Done - organization level
Interactions

• MVP - Minimum Viable Product
• Build - Measure - Learn
• BDD - Behavior Driven Tests
• TDD - Test Driven Development
• Pair Programming
• Evolutionary Design (part 2 - conscious)
Processes

• Mutatory Testing
• Microservice Architecture
• Feature Flags and Toggles
• Release Trains
• Cloud, Virtualization, Containers
• Distributed Logging and Heartbeat
Tools

SCRUM of Scrums (full scale)
PO
SM

PROJECT Oriented Organization
Project A
Project B
Project C

• Open Data
gov.pl

• Audit
• What’s in it for citizens?
• Is it worth it?
• They have achieved the goal… 
deliver 5 year project in 2 years! 
in a .gov environment
Afterwords

• Agile is not a destination, it’s a direction
• Coach and Change Leaders - with passion for change
• Management - trust and no fear of change
• Agile > Scrum, but stay Scrum as much as you can
• if Prince 2 then not Scrum and Kanban
• Evolution not Revolution
RECEIPT

Search YouTube for Spotify Engineering Culture

Recap
To Do In Progress Done
People and
Interactions
• Retrospective
• Autonomous
• Scrum of Scrums
• DoD
• Community
• Quality Keepers
• Retrospective
• Scrum + Kanban
• Teams (multidisciplinary)
• Iterations
• Product Owners
• Backlog
• Acceptance Criteria
• Value - Epic mapping
Processes
and Tools
• BDD, TDD
• Pair Programming
• Microservices, Docker
• Feature Flags
• Portfolio
• Roadmap
• API (Frontend, Backend)
• Release
• CI/CD, GIT Flow, Vagrant
• Code Review
• Ecosystem
• Quality
Organization
• Project oriented organization
• Cross-functional teams
• Lean Startup
• Joint Operations • Knowledge Base
• Organization Structure (part 1)

MATT HARASYMCZUK
MattAgile.com
MATTAgile.com

[Case Study] Agile @gov.pl

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[Case Study] Agile @gov.pl