Intro to Google Apps for Nonprofits
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A basic introduction to Google Apps for Nonprofit organizations. Good place to get started and learn more about the resources available to you, the nonprofit techie.
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Intro to Google Apps for Nonprofits
- 1. Nonprofit Webinars Workshop Google Apps for Nonprofits Marc Baizman My Computer Guy www.mcgtraining.com @mbaizman 8/7/2012 This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 1 License
- 2. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 2 License
- 3. What What is Google Apps for Nonprofits? Let’s dive in This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 3 License
- 4. What Solid Foundation This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 4 License
- 5. Google.com/nonprofit What s This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 5 License
- 6. Google.com/nonprofit What s Google Grants – $10K free AdWords YouTube – branded videos with donate now button Earth Outreach – advanced mapping Apps – email, calendar, docs/drive, sites This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 6 License
- 7. What Google Apps (Core): Mail - email @yournonprofit.org (25G) Calendar - shared calendar Drive & Docs - collaborative files (5G) Google Talk – chat/IM service Contacts – shared contacts Sites - internal/external websites This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 7 License
- 8. What Syncs with phones! Note: Need to enable sync for your domain first! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 8 License
- 9. What Syncs with Outlook! Note: Need to enable sync for your domain first! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 9 License
- 10. What What Where are you now? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 10 License
- 11. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 11 License
- 12. Why and How Why use it and How do I get it? Let’s do this! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 12 License
- 13. Why NO COST (if you’re eligible ;) This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 13 License
- 14. Why No servers needed This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 14 License
- 15. Why Secure This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 15 License
- 16. Why Reliable This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 16 License
- 17. Why Cloud-based This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 17 License
- 18. How How do you get it? 1. Create a separate Google account “mynonprofitgoogleapps@gmail.com” and share the password with a coworker! 2. Apply to the G4NP program at http://www.google.com/nonprofits 3. Wait for your approval email from Google 4. While you’re waiting, sign up for the “Free” Google Apps at www.google.com/enterprise/apps/business/pri cing.html (NOT the trial!) 5. Once approved, enroll in Google Apps for This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 18 License
- 19. How How long does it take? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 19 License
- 20. How How Will You Know? Yes, it says “Education”. That means you’ve been enrolled. This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 20 License
- 21. How Eligibility Requirements • Current US-based 501(c)3 as determined by the IRS: apps.irs.gov/app/eos/ • CANNOT be one of the following: • Governmental entities and organizations • Hospitals and health care organizations • Schools, childcare centers, academic institutions, and universities (philanthropic arms of educational organizations are eligible) • Help: http://support.google.com/nonprofits/ This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 21 License
- 22. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 22 License
- 23. Case Study Case Study: YNPN Boston A Real-life Example This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 23 License
- 24. Case Study YNPN Boston This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 24 License
- 25. Case Study About YNPN Boston • Local chapter of a national org • $10,000 annual budget • 20 volunteer staff people • All virtual (no physical office) • 2 month transition plan (no system in place!) • Training for all staff • Started with Mail, Calendar, and Docs/Drive • Added Sites for intranet shortly after launch This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 25 License
- 26. Case Google Control Panel Study This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 26 License
- 27. Case Study Created Custom Groups This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 27 License
- 28. Case Study Added Custom Logo This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 28 License
- 29. Case Disabled Advertising and Study Enabled SSL This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 29 License
- 30. Case Study Enabled Mobile Sync This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 30 License
- 31. Case Study Google Mail This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 31 License
- 32. Case Study Google Calendar This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 32 License
- 33. Case Study Google Docs/Drive You can sync these to your local PC or smartphone…sorta. This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 33 License
- 34. Case Study Google Site - Intranet This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 34 License
- 35. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 35 License
- 36. Best Practices Best Practices and Painful Lessons How to make your rollout successful This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 36 License
- 37. Best Practices Rates of Adoption http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 37 License
- 38. Best Practices Get everyone on board! http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 38 License
- 39. Best Practices Identify Champions! http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 39 License
- 40. Best Practices Training, Training, Training This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 40 License
- 41. Best Practices Don’t try it all at once! Uh oh… http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” http://www.flickr.com/photos/avlxyz/3062676659/ This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 41 License
- 42. Best Practices How do you measure success? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 42 License
- 43. Best Practices Use Google’s Resources! • Help: http://support.google.com/a/ • Google Apps Deployment Site: http://deployment.googleapps.com/ • Google Apps Learning Center: http://learn.googleapps.com/ • Google for Nonprofits Blog: http://googlefornonprofits.blogspot.com/ • Google for Nonprofits Discussion Group: https://groups.google.com/forum/?fromgroups #!forum/googlefornonprofits-discuss This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 43 License
- 44. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 44 License
- 45. Questions? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 45 License
- 46. 3 Things You Can Do Right Now! Go to http://www.google.com/nonprofits Find out your current infrastructure costs Start thinking strategically about how technology can support your mission! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 46 License
- 47. Thank You! Marc Baizman My Computer Guy marc@mcgtraining.com (617) 329-1868 www.mcgtraining.com Twitter: @mbaizman This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 47 License
Notes de l'éditeur
- Calendar, Email, Contacts
- Federal government using Gapps, more than 5 millionorganizations using the platform, examples: Kiva, Samasource, WITNESS, NuruInternarional
- If your server fails, it’s not in the paper the next day. If Google fails, it is! Super reliable, much more so than the “server in the back room”
- Technology is moving to cloud-based services: Google Drive, Amazon Cloud Services, Microsoft SkyDrive, Apple iCloud
- Supposed to take 30-60 days. May take longer to get full approval. Ugh.
- You’ll also get an email.
- Branches of umbrella organizations that share Employee Identification Numbers (EIN) numbers with their parent organizations are eligible for individual memberships. Branches must indicate that they are applying as a "related organization" during the Google for Nonprofits application process and go through additional screening.If your nonprofit is fiscally sponsored and does not have 501c3 charity status, you are not eligible for the program.
- OUR MISSION To develop a stronger, higher impact nonprofit community in Boston by engaging young talent and their organizations in professional development and human capital management practices.OUR VISION Our vision is that one day, Boston's nonprofit community has a continuous pipeline of diverse, highly engaged individuals that help to realize the sector's full potential for impact.OUR APPROACHClose the professional development gapEmpower young people in their own professional growth and developmentInfluence organizations' prioritization of human capital management and best practices
- OUR MISSION To develop a stronger, higher impact nonprofit community in Boston by engaging young talent and their organizations in professional development and human capital management practices.OUR VISION Our vision is that one day, Boston's nonprofit community has a continuous pipeline of diverse, highly engaged individuals that help to realize the sector's full potential for impact.OUR APPROACHClose the professional development gapEmpower young people in their own professional growth and developmentInfluence organizations' prioritization of human capital management and best practices
- “Rogers” innovation curve
- “Rogers” innovation curve
- “Rogers” innovation curve