If you are not sure how to deliver a General Evaluation during a Toastmaster meeting, this will help you figure out what to think about and how to go about evaluating the meeting.

1. Getting Comfortable with
General Evaluations
By Matthew Ownby, DTM
July 23, 2017

4. Little Bit About Me
• Toastmaster since 1998, Freshmen year in College
• Been a Member of Clubs from Johnson Space Center club to
Tokyo Ronpyo and a lot in between
• DTM
• Placed in District Evaluation Contest both in the US and
Japan
• Lived in Japan for more than 13 years
• Married to a Toastmaster for more than 5 happy years

5. Ever Had These Concerns?
• I don`t know what to say
• I don`t have anything to say
• I have no very little experience, what could I say?
• It is hard to find improvement points for evaluators
• It is hard to organize what to say
• Etc.
If you have any other concerns please write it in the chat.

6. The MAIN Concern
I don`t know what to say

7. Why have a General Evaluator?

8. Why have a General Evaluator?
Please Write Down 3 possible
reasons

9. Why have a General Evaluator?
• Provide Constructive Feedback to all role takers
• Provide Constructive Feedback for all other aspects of
the meeting
• To help all members create a better meeting the next
time
• To help encourage all members create a mutually
supportive and learning environment (i.e. fulfill the club`s
mission)
• To help the club increase member satisfaction and
meeting value

10. HOW do we do a
General Evaluation?

11. You need a criteria!

12. HOW do we find a good
criteria?

13. First, Two Things

14. What does an ideal
meeting look like?

15. •How does it start?
•What do the role takers say?
•How are the table topics?
•How are the speeches?
•How are the evaluations?
•How is the audience response?
•How do the members interact?
•Etc.

16. That is one source of
criteria

17. Second, Look at
“About Your Club”
section

18. That is another source of
criteria

19. Let`s Make Our Criteria

20. Example: The Timer
Clear and concise explanation of the timing
rules
Includes reasons why the timing rule are
important
Signal is easy to see
Gently remind the TM if he or she forgets
Add some fun, excitement or humor to the
meeting (optional)

21. Example: The Timer
What you might say…
Two things (at most):
1 Good point
1 Improvement point
“TM Suzuki did a great job explaining the timing rules.
She clearly stated the different times and showed the
cards in her explanation.”
“On the other hand, I wished She also mention why we
have timing rules. In my opinion, time is a very valuable
resource. If we go over time we “steal” other people`s
valuable time. So, we should treat everyone's time with
respect.”

22. Write the Criteria
• Meeting Time
• Timer
• Toastmaster of the Morning/Day/Evening
• Ah Counter and or Grammarian
• Vote Counter
• Table Topics Master
• Evaluators
• Etc.

23. Evaluating Evaluators is
HARD. What should I do?

24. What makes a good
Evaluation?

25. What makes a good
Evaluation?
Write down as many things as you can.

26. Still not sure?

27. Have a Simple Checklist
Have simple phrase for each
• One for the good job
• One for needs improvement

28. Go to the Next Level

29. Check Levels
Level 1: Work was done
Level 2: Added understanding
Level 3: Inspire all members to go to
an even higher level than before

30. What about time?

31. Approximately
Half to Evaluations
Half to the Rest

32. • Use your criteria and
checklist
• Prioritize your points
• Summarize your three most
important things

33. Finally…

34. • Why is General
Evaluation important?
• What is your Ideal
Meeting
• And…

35. • Share what you learned
with fellow club
members