Presented at Sharing The Point Asia Beijing, Manila, Ho Chi Minh March 9-13, 2011 http://sharingthepoint.org

1. Empowering Your
Organization
with SharePoint 2010
Dux Raymond Sy, PMP
Managing Partner, Innovative-e
http://innovative-e.com
Recording:
English: http://vimeo.com/21470784
Chinese: http://vimeo.com/21477451

2. Session Objectives
» After completing this session, you will be able to describe the benefits of
leveraging SharePoint for empowering your organization
» In addition, you will be able to comprehend SharePoint’s capabilities to
‣ Enhance document management
‣ Promote better collaboration
‣ Improve reporting
‣ Automate business processes
‣ Integrate with existing tools
2 Twitter: @meetdux #STPAsia

3. Dux Raymond Sy, PMP
» Managing Partner, Innovative-e, Inc.
» Microsoft SharePoint Server MVP
» Author, “SharePoint for Project Management” by O’Reilly
Media
» For more information, connect with Dux
‣ E-Mail: dux.sy@innovative-e.com
‣ Twitter: twitter.com/meetdux
‣ LinkedIn: meetdux.com/li
‣ Blog: meetdux.com
3 Twitter: @meetdux #STPAsia

4. Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
4 Twitter: @meetdux #STPAsia

5. Do You Know?
What is the number 1
collaboration tool
people use today?
5 Twitter: @meetdux #STPAsia

6. Collaboration Involves …
Share
+
Point
6 Twitter: @meetdux #STPAsia

7. What SharePoint Can Do For You
7 Twitter: @meetdux #STPAsia

8. What is SharePoint?
» The business collaboration platform for the enterprise and the web
» Allows individuals in an organization to easily create and manage their own
business collaboration solutions
‣ Simplifies how people find and share information across boundaries, and
enabling better informed decisions
‣ Seamlessly integrates with Windows and MS Office
» Does not refer to a specific product or technology
‣ Using the word “Microsoft SharePoint” is like using the word “Microsoft
Office”
‣ Refers to several collaborative solutions
8 Twitter: @meetdux #STPAsia

9. SharePoint as an Organizational Platform
» Work management solutions can be easily created
‣ Collaboration
‣ Reporting
‣ Communications
» Relatively easy to use
‣ IT intervention is minimal
‣ Based on familiar tools and technologies:
Web, Windows, Microsoft Office
9 Twitter: @meetdux #STPAsia

10. Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
10 Twitter: @meetdux #STPAsia

11. #1 Easily Create a Collaboration Website
» Technical skill requirement is minimal
‣ Microsoft Windows
‣ Microsoft Office
‣ Familiar with web browsing
» Easily define relevant access
‣ Based on communication needs
» If deployed appropriately, IT does not
have to deal with
‣ Updating content
‣ Defining account privileges
‣ Maintaining a document repository
11 Twitter: @meetdux #STPAsia

12. #2 Efficiently Manage Information
» SharePoint provides various tools to effectively centralize and manage
information
‣ Schedule
‣ Documents
‣ Risk/Issue Log
‣ Budget
» Document management features
‣ Information storage
‣ Check-in/check-out
‣ Version control
‣ Content approval
12 Twitter: @meetdux #STPAsia

13. #3 Facilitate Team Collaboration
» Document Collaboration
‣ Document Workspaces can be used to jointly develop requirements
document, reports, templates, etc.
» Tools
‣ Wikis to document lessons learned
‣ Discussion boards for offline communication
‣ Meeting Workspaces to support meetings
13 Twitter: @meetdux #STPAsia

14. #4 Seamlessly Integrate with Existing Tools
» E-mail
» Microsoft Office
‣ Word
‣ Excel
‣ PowerPoint
‣ Project
» Enterprise tools
14 Twitter: @meetdux #STPAsia

15. #5 Automate Business Processes
» Common project workflows
‣ Change Control
‣ Expense Reimbursement
‣ Vacation Request
» SharePoint workflows
‣ Three-State
‣ Custom workflows
15 Twitter: @meetdux #STPAsia

16. #6 Generate Relevant Reports
» SharePoint can be used to generate relevant
‣ Interactive summary of a project
‣ Project tasks information
‣ Automated alerts
» Dashboards can be created
using Web Parts
‣ Red, Amber, Green (RAG) Status
‣ Key Performance Indicators (KPI)
‣ Charts
16 Twitter: @meetdux #STPAsia

17. #7 Integrate with Existing Systems
» Integrate SharePoint with existing data sources
‣ SQL – based data
‣ Web Services
‣ XML
» Non Microsoft enterprise systems
‣ CRM
‣ Reporting Tools
17 Twitter: @meetdux #STPAsia

18. My SharePoint Journey
18 Twitter: @meetdux #STPAsia

19. Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
19 Twitter: @meetdux #STPAsia

20. Address the Business Needs
» What are the business pain points?
‣ Project Management
‣ HR
‣ Finance
‣ Departments
» Proper requirements gathering is critical
‣ Analyst should understand both the business and SharePoint
» SharePoint is just a tool
20 Twitter: @meetdux #STPAsia

21. Prioritize
» What business need are you addressing?
‣ Collaboration
‣ Document Management
‣ Automate Processes
‣ Enhance Reporting
» What are your priorities?
21 Twitter: @meetdux #STPAsia

22. Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
22 Twitter: @meetdux #STPAsia

23. Questions?
» E-Mail: dux.sy@innovative-e.com
» LinkedIn: meetdux.com/li
» Blog: meetdux.com
» Twitter: meetdux
How did you like the presentation?
http://meetdux.com/feedback
23 Twitter: @meetdux #STPAsia

24. Empowering Your
Organization
with SharePoint 2010
Thank You!