Discover how paperless accounts payable software from MetaViewer can streamline your office workflow paperless accounts payable http://www.metaviewer.com/ittrium/visit/A1x2b0x1x79y1x406x1x67
2. Hoorahs all around– once everyone
HOORAH
starts sharing the efficiencies of No more
paper cuts.
paperless transactions. It begins
with a single keystroke. Instantly,
MetaViewer provides full visibility to all
HOORAH documents from source to settlement–
Discovering the both internally and externally. By
“net” works for
everyone. eliminating repetitive processes, the
MetaViewer document management
solution provides greater efficiencies for you
and your vendors. (Hoorah) So you’re free to
focus on what you do best:
managing vendor relations HOORAH
“Filing Day”
and improving cash flow. now called
“Vendor Day.
”
3.
4. Let the hoorahs begin. HOORAH
Hoorah: full visibility. Paper trails
From purchase order to payment to archiving and back, MetaViewer without the
gives you full visibility to all related documents. You get more control paper.
over the process, decreased variability and automated approval routing.
Simply put, no other document management solution offers all this.
Search and compare documents from multiple sources on the fly. MetaViewer captures both
electronic and scanned documents, using full-text indexing, so you can quickly search and compare
documents from multiple sources—anywhere, anytime. This helps reduce your risk for invoice fraud
and duplication by automatically examining each invoice against the master vendor file and established
boundaries. (Clapping)
Automatic workflow routing and documentation helps ensure compliance. From a wide range of
requirements—including Sarbanes-Oxley and HIPAA—MetaViewer creates an electronic “paper” trail
for every transaction, which notifies you when a document has changed and where bottlenecks may
exist. Also if disaster were to strike, MetaViewer is one powerful recovery tool. Your documents are
safe and available in seconds via the Internet. Now that’s definitely something to cheer about.
Gain more visibility within your organization. MetaViewer will make you and your department look
good by automatically capturing invoice data and line item details for better expense management.
By making documents and data more readily available, you can capitalize on early payment discounts
and reduce your invoice processing costs. You’re making a real strategic contribution to the bottom
line. With all this newfound visibility, you can’t help but leave a real impression on your CFO.
Hoorah: the efficiencies of paperless transactions.
Efficiencies that add up to more control, consistency and discounts. As a self-managed process,
MetaViewer speeds up internal approvals whether someone is down the hall or around the world. Just
knowing where you are in your payables gives you a better chance to capture payment discounts and
proactively propose early payment terms.
For your staff, the efficiencies really add up with streamlined processes, improved workflow, decreased
errors and maximized productivity. The hours (or days) it used to take to complete these manual tasks
are now spent focused on higher-level objectives like improving vendor relations.
By submitting invoices electronically through the MetaViewer Vendor Portal, your vendors can also share
in the efficiencies of paperless transactions. You have total control in defining who has access to what. In fact,
you can even alert vendors of current status of each invoice via the portal or email. The result? Happier
vendors. And a happier you, once you realize the number of vendor calls you’ve eliminated. (Loud cheers)
5. Search by any account or transaction
variable. Immediately retrieve all
related documents.
Click on an item to
view the full image.
Predefined fields are filled in Approvers can assign codes,
to confirm correct document. add notes and return the invoice
automatically for settlement.
Hit “Route” to send an
invoice on for approval.
6. Now for the really big hoorah.
MetaViewer makes you look good. With full-text indexing capabilities, MetaViewer captures all
data from a document with 100% accuracy and integrates into your accounting system—eliminating
the tedium and errors associated with manual data entry. As a result, you’re able to capture vendor
discounts and increase staff efficiency.
With your operations streamlined, you’re now free
to focus on the “big picture”—like managing
vendor relations and improving cash flow.
Reduce average cost
per invoice.
Do more with existing
resources. MetaViewer
eliminates the costly–and
Slash the number of tedious–paper shuffle AP
vendor calls per week. departments have always
Why spend valuable staff time been known for.
answering phones (and chasing
paper) when you and your vendors
have immediate visibility to all
transaction-related documents via
the MetaViewer Vendor Portal? Capture early discounts.
Invoices arrive electronically and go
directly into your accounting system.
Routing is automatic with customized
approval deadlines and escalation
triggers. With MetaViewer, your invoices
are ready for payment when you are.
7. Get everyone in on the hoorahs.
It all starts with enlisting your vendors in the automated workflow. Segment your master vendor file
using the 80/20 principle—whether it’s number of invoices, total value of invoice or whatever is key to
your company and AP process. Beginning with the top tier, explain to them why and how to submit
invoices electronically.
Getting your vendors involved is fairly straightforward. (Remember, you’re the customer.) Invite them
to register on your MetaViewer Vendor Portal and watch the synergies grow. Because it’s a self-service
process, vendors can submit order confirmations, invoices and other transaction documents electronically,
system-to-system without scanning or rekeying. They can view and track receivables, anywhere, anytime.
You’re in the driver seat. You have total control over who has access to what. Notify your vendor on the
status of the transaction via the portal or email at any step during the process. Even
let them review any pertinent documents. And now that they’re able to resolve
disputes on their own, there’s fewer vendor calls to deal with. (Loud cheers)
