1. COURSE CODE :: BCOM
11 COURSE ::COMPUTER
APPLICATIONS IN
BUSINESS
Unit -5 :: WORKING WITH GRAPHICS, MAIL MERGE AND MACROS IN MS
WORD 2010

2. INTRODUCTION
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MS Word 2010 provides various graphical tools, such as
SmartArt, Shape, and Clip Art, in its interface that help a user
to make the document more interesting and appealing.
MS Word 2010 also provides advanced features for picture
editing, such as the Background Removal, Color, and Artistic
Effects options, to provide painting and sketching look to the
graphical objects in the document.
MS Word 2010 also enables you to create tables in a
document to present the data in a tabular format. You can
further modify the table by inserting rows or columns, splitting
or merging cells, and splitting the table.
The Mail Merge feature of MS Word 2010 helps the user to
create letters, envelopes, and mailing labels for mass or bulk
mailings in a word processing document. In Mail Merge, you
can type a letter and send this letter to multiple recipients at
the same time.

3. OBJECTIVES
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Learn the insertion and modification of pictures
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Explain how to insert tables and perform operations on a table such
as adding and removing a row or a column from a table, merging
cells, splitting a cell, changing table style, splitting a table, sorting a
table, and adding formula in a table
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Learn the Mail Merge, which includes setting the environment for
Mail Merge, adding and editing recipients, creating Address Block
and Greeting Line, inserting merge fields, and previewing and
finishing Mail Merge
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Create macros by using keyboard and button, and running the
Macros

4. WORKING WITH
PICTURES
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In MS Word 2010, you can insert pictures as well as
resize and reposition them in a document. When you
insert a picture, the Format tab appears on the Ribbon.
MS Word 2010 provides the Remove Background
feature to remove the background of a picture in a
document. In other words, this feature helps you to
remove the selected portion of a picture.
You can enable gridlines in a document by selecting the
Gridlines check box under the Show group of the View
tab. The gridlines view of the document helps you in
editing and setting the height or width of the graphical
objects, such as picture, shape, and clip art.

5. WORKING WITH CLIP
ARTS
Inserting clip art images is another means
of adding visual impact to a Word
document. Clip art images are readymade drawings that cover a wide range of
topics and categories.
 Cropping can be defined as the process of
reducing the size of a clip art or a picture
by removing its vertical or horizontal edge.
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6. INSERTING TABLE
Click the desired location in the document
where you want to insert a table.
 Click the Insert tab on the Ribbon
 Click the down-arrow button of the Table button
under the Tables group
 Move the mouse over the Insert Table category
to select rows and columns for the table in the
document
 Click the mouse button to insert the table in the
document
Now, the table is inserted in the document,
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7. USING MAIL MERGE
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The Mail Merge feature of MS Word 2010 is used to
create a set of documents, such as forms, letters, or
labels. This helps in sending the same kind of
information to different types of persons or customers.
The Mail Merge process involves the following steps:
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Setting the environment for Mail Merge
Adding and editing recipients
Creating Address Block
Inserting the Greeting Line
Inserting merge fields
Previewing and finishing Mail Merge

8. EXPLORING MACROS
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Macro provides the reusability of the recorded
commands or actions in the document. A Macro is
created in two ways, namely, by using keyboard and by
using buttons.
using keyboard to create a Macro, means creating a
shortcut key. To perform the task stored in the shortcut
keys, press the combination of the assigned keys.
using button to create a Macro, means creating a button
on the Quick Access Toolbar and recording some
actions or commands to it.
After creating a Macro, the next step is to run it. When
you run a Macro, you are using the Macro either by
using keyboard or by button.

9. SUMMARY
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Pictures are used to graphically represent information in a document. In
other words, pictures provide an attractive and effective way of presenting
the information in a document.
MS Word 2010 includes a collection of several professionally created
images in its Clip Art feature. A clip art is a vector-based graphic image in
Windows Metafile Format (WMF).
Cropping enables you to eliminate the parts of the clip art that are not
wanted and can distract the viewers.
The best way to present data at once is to create a table. Most of the
formatting issues can be resolved if you are using tables in a Word
document. A table contains several rows and columns, which can be
increased or decreased according to your requirement.
The Mail Merge feature of MS Word 2010 is used to create a set of
documents, such as forms, letters, or labels. This helps in sending the
same kind of information to different types of persons or customers.
Macro refers to a set of commands or actions that are recorded and
executed when required in the document. A Macro is created in two
ways, namely, by using keyboard and by using buttons.
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