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Success Story

Oak Hills Does the Math: VDI on Cisco UCS,
VMware, and NetApp + Champion Solutions
Group = $1.27M Savings
                                             CUSTOMER PROFILE                                 “Our schools operate on a 5-year technology-
                                             The Oak Hills Local School District in western   refresh cycle, and we needed to retire some
                                             Hamilton County, Ohio, is the county’s           850 aging and increasingly high-maintenance
                                             third-largest district, serving about 8,100      desktops and laptops at the high school.
                                             students in preschool through grade 12.          Unfortunately, this refresh cycle coincided
                                             For 9 years, Oak Hills has earned an Excellent   with district-wide budget reductions of 10%.
                                             rating on the state report card while main-      Although we retained a capital budget for
                                             taining the county’s lowest per-student          the refresh, we needed a solution that would
 KEY HIGHLIGHTS
                                             spend. Caring, highly qualified teachers         significantly reduce ongoing costs. At the
Industry                                     and staff deliver a wide range of youth and      same time, we had to build on a foundation
Education                                    adult services, including programs for gifted    that could accommodate long-term growth
                                             students, special education services,            and support objectives for e-learning
The challenge                                and vocational and community education.          leadership.”
Deliver anytime, anywhere teaching and       “Among the best, we continue to strive for
learning despite district-wide budget                                                         The district’s goal was to deliver “anytime,
                                             better.” (Source: www.oakhills.k12.oh.us)
reductions.                                                                                   anywhere” learning-systems accessibility
                                                                                              to every Oak Hills high school student. But
The solution                                 THE CHALLENGE                                    Kearns recognized that with flat or shrinking
Build a virtual desktop solution on Cisco®   Reduce IT costs while delivering anytime,        operating budgets on the horizon, buying
UCS, VMware®, and NetApp®.                   anywhere teaching and learning                   3,000 or more new laptops was not an
                                             For the Oak Hills Local School District          option. IT approached the problem from two
Benefits                                                                                      directions: maximize the number of devices
                                             IT team, summer vacation is never a day at
•	 Give	students	and	teachers	24x7	                                                           the district could afford by deploying a
                                             the beach— it’s a brief, 2-month window in
   access to learning systems                                                                 solution that would reduce ongoing costs
                                             which to make needed technology changes
•	 Enhance	extensibility	for	growth	and	
                                             and prepare for the new school year that
   e-learning leadership
                                             starts in August.
•	 Virtualize	1,200	desktops	in	2	months
•	 Support	access	from	student-owned	        In 2010, Oak Hills IT launched an aggressive                           This solution provided by:
   devices                                   project to implement a new virtual desktop
•	 Update	desktops	98%	faster                infrastructure to expand accessibility to
•	 Achieve	13-month	payback,	3-year	         online teaching and learning systems. Dave
   savings of $1.27M                         Kearns, instructional support administrator
•	 Slash	desktop	TCO	by	67%                  for the district, describes the challenges:
“We had an aggressive schedule that required live production
 testing. Critical to our success was deploying the right
 infrastructure and choosing the right partner [Champion
 Solutions Group]. We’ve built a highly extensible infrastructure
 that will help us deliver the highest-quality education and
 achieve e-learning leadership—all while maximizing the value
 of taxpayer dollars.”
 Dave Kearns
 Instructional Support Administrator, Oak Hills Local School District




 as well as enable the use of more affordable            extended memory, and scalability, which          “In the past,” says Kearns, “students had
 thin clients; and augment the desktop pool              make it well suited for virtual desktop host-    to work from the school’s media center or in
 by letting students use personal laptops and            ing workloads. On the storage side, NetApp       classroom mobile labs with restricted access
 mobile devices.                                         was chosen for its deep integration with         hours. Today, information is at their finger-
                                                         VMware, performance, efficiencies, manage-       tips, any time, day or night. They can use
 Oak Hills IT worked with Cisco Services and             ability, and scalability.                        their laptops or iPads to work on projects
 Champion Solutions Group, a technology                                                                   during study hall or in the evenings to
 infrastructure solutions and professional               Deployed at the Oak Hills primary data           download homework assignments or to use
 services provider and participant in Cisco,             center, the Cisco UCS solution is configured     Adobe Dreamweaver e-learning applications.
 NetApp, and VMware partner programs.                    with eight full-width UCS B250 M2 Extended       This infrastructure has changed the rules
 The team designed a desktop virtualization              Memory Blades, each running two six-core         about when and where students can learn—
 solution to help the district do more with              Intel ® Xeon®	X5680	processors	with	192GB	       it dramatically expands their opportunities
 less. Specifications included:                          of memory. A high-availability NetApp            to research, develop teamwork and
                                                         FAS3140	provides	12TB	of	storage	capacity,	      problem-solving skills, and progress
 •	 High	availability	for	24x7	accessibility             via Fibre Channel. To date, Oak Hills has
 •	 Accessibility	from	desktops,	laptops,	                                                                through a curriculum.”
                                                         deployed about 1,200 virtual desktops.
    cell phones, and other mobile devices                Configured with NetApp Flash Cache               A+ performance, plenty of room
 •	 Low	total	cost	of	ownership	(TCO)                    intelligent read cache, the NetApp solution      in the locker
 •	 Management	simplicity	to	help	offload	               effectively handles the heavy I/O loads that     Mike Cooper, technology coordinator for the
    management tasks from a lean IT staff                occur during peak access times—for exam-         Oak Hills Local School District, says that the
 •	 Scalability	for	student-population	growth	           ple, during daily desktop startups and at the    infrastructure keeps up with demands, even
    and future e-learning initiatives                    beginning of classes, when large numbers         at peak usage: “Boot storms have not been
                                                         of students log in simultaneously.               an issue. That’s important, because you
 THE SOLUTION                                                                                             can’t ask classrooms to stagger logins.
                                                         Kearns notes, “Cisco Services design
 Build a virtual desktop solution on
                                                         validation and knowledge transfer and            “We know that we can bring at least 1,500
 Cisco UCS, VMware, and NetApp
                                                         Champion’s strategies for smooth adoption        virtual desktops online with the current
 The evaluation process included visits to
                                                         helped us meet an aggressive schedule            configuration. UCS extended memory
 Ohio schools and universities that were
                                                         and ensure that our staff could effectively      technology will be especially beneficial as
 already using virtual desktop infrastructures,
                                                         manage the solution.”                            we move to new platforms like Windows® 7
 as well as reviews of networking, server,
                                                                                                          that may require a larger memory footprint.
 and storage solutions from leading vendors,
                                                         BUSINESS BENEFITS                                We now have scalability to reach our goal
 including Cisco, NetApp, and incumbent
                                                                                                          of providing one virtual desktop to every
 server and storage provider HP. The Champion            All learning, all the time
                                                                                                          high-school student or to expand services
 team assessed Oak Hills’ IT environment to              Kearns reports that the solution was up and
                                                                                                          to other district schools. Affordable growth
 help analyze project cost and impact.                   running for the start of the school year on
                                                                                                          was a key benefit of combining Cisco UCS
                                                         August 25. Students and teachers can now
 The team determined the best fit to be a                                                                 with NetApp storage.
                                                         access learning applications from any of the
 VMware View™ desktop delivery system                    high school’s more than 1,000 desktops and       “When we spec’ed this solution, we estimated
 on the VMware vSphere™	4.0	virtualization	              laptops.	The	infrastructure	also	enables	24/7	   that we’d need 12TB of NetApp storage for our
 platform running on a Cisco Unified Com-                access to data and services from a broad         initial deployment. Supporting the same 1,200
 puting System™ (UCS) data center platform               array of end-point devices, including per-       virtual desktops on a competing SAN would
 with NetApp unified storage. Selection of the           sonal laptops and mobile devices such as         have required 100TB, or more than 8 times the
 Cisco UCS was based on its efficient form               Apple® iPad ® and iPod ® touch tablets.          storage we needed from NetApp. The efficien-
 factor and high-performance processors,
                                                                                                          cies of NetApp storage make it a much more
                                                                                                          viable solution for virtual environments.”
NetApp also provides storage resources            Lunch money and innovation                            clients—instead of buying $1,200 laptops
(via iSCSI) to the Oak Hills VMware-based         Kearns suggests that although the initial             for	students,	they	bought	$450	HP	thin	
virtualized-server environment. “NetApp’s         capital investment required was comparable            clients.	Desktop	TCO	is	67%	lower.”
native multiprotocol gives us flexibility,”       to a traditional desktop deployment, long-
says Cooper. “Today we’re leveraging FC           term cost savings make the virtual desktop            Kearns emphasizes administrative benefits:
and iSCSI connectivity, but we may move           solution much more economical. Bill Ginn,             “Teachers seem by nature to be always
to FC over Ethernet. When you’re making           client manager at Champion, offers the                researching, exploring, and striving to
this kind of investment, you have to know         financial details: “We worked with Oak Hills          expand horizons. It can be challenging for
that as your needs and technologies evolve,       to do comprehensive cost analyses that                an IT team to keep up with their appeals for
the solution can evolve with you, and that        show	a13-month	payback,	166%	ROI,	and	                better, faster, more innovative. But this new
you won’t be faced with a costly rip-and-         IT capital and operating savings of more              infrastructure helps us be more responsive.”
replace. With the Cisco UCS, VMware, and          than $1.27M over 3 years. The savings from            “In the past, a desktop update would have
NetApp infrastructure, we don’t have to           this infrastructure come in many forms,               taken	five	or	six	people	4	days,”	Cooper	
worry about that—we’ve deployed a solution        including hardware, space, energy, and                observes. “Using Cisco UCS preconfigured
from industry-leading vendors collaborating       administrative efficiencies. Oak Hills, for           service profiles in conjunction with VMware
to deliver technologies that work and scale       example, can now leverage low-cost thin               and NetApp rapid cloning capabilities
together.”




Primary Data Center




                                                                                NetApp Snapshot
                                                                              NetApp SnapRestore
                                                                              NetApp Deduplication
                                                   NFS                      NetApp SnapManager for                    Virtual Environments
                                                                               Virtual Infrastructure
                                                                               NetApp FlexClone
                                                                              NetApp Flash Cache
                                                                               NetApp PAM Cards


                      VMware Host Servers



                                                         NetApp FAS3140HA




Figure 1) Oak Hills School District storage infrastructure.
“Supporting the same 1,200 virtual desktops on a competing
 SAN would have required 100TB, or more than 8 times
 the storage we needed from NetApp. The efficiencies of
 NetApp storage make it a much more viable solution for
 virtual environments.”
 Mike Cooper
 Technology Coordinator, Oak Hills Local School District




 enabled us to complete the same process in                to our success was deploying the right
                                                                                                                                        SOLUTION COMPONENTS
 6	hours—and	because	much	of	that	process	                 infrastructure and choosing the right partner.
 is automated, it actually took just an hour of            The Champion team has been with us at
                                                                                                                                     NetApp products
 my time. We have tremendous flexibility to                every bump and every milestone. They
                                                                                                                                     NetApp	HA	FAS3140	with	NetApp	
 support our 150 teachers without overbur-                 understand the technology and the demands
                                                                                                                                     Flash Cache solution
 dening a lean IT staff of 9 that supports                 of our environment where everything is time
 8,100 students at nine district schools.”                 sensitive. As a result, we’ve built a highly                              NetApp FlexClone® software
                                                           extensible infrastructure that will help us
 Among the best, striving for better                       continue to attract the best teachers,                                    Protocols
 “Our staff and teachers have been patient                 deliver the highest-quality education,                                    NetApp SAN (FC, iSCSI)
 and supportive of this project,” summarizes               and achieve our goals for e-learning
 Kearns. “We had an aggressive schedule                                                                                              Environment
                                                           leadership—and do it all while maximizing
 that required live production testing without                                                                                       Cisco UCS, B250 M2 blades
                                                           the value of taxpayer dollars.”
 the luxury of comprehensive Q&A. Critical                                                                                           VMware	View,	vSphere	4.0
                                                                                                                                     Microsoft Windows Server ® 2003, 2008

                                                                                                                                     Partner
                                                                                                                                     Champion Solutions Group
                                                                                                                                     www.championsg.com




                                                           © 2011 NetApp, Inc. All rights reserved. No portions of this document may be reproduced without prior written consent of NetApp, Inc.
                                                           Specifications are subject to change without notice. NetApp, the NetApp logo, Go further, faster, and FlexClone are trademarks or registered
                                                           trademarks of NetApp, Inc. in the United States and/or other countries. Apple, iPad, and iPod are registered trademarks of Apple Inc. Cisco is
                                                           a registered trademark and Unified Computing System is a trademark of Cisco Systems, Inc. Intel and Xeon are registered trademarks of Intel
                                                           Corporation. Microsoft, Windows, and Windows Server are registered trademarks of Microsoft Corporation. VMware is a registered trademark and
 For more information visit                                VMware View and vSphere are trademarks of VMware, Inc. All other brands or products are trademarks or registered trademarks of their respective
 www.imaginevirtuallyanything.com.                         holders	and	should	be	treated	as	such.	CSS-6409-0311

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Oak Hills Does The Math Vdi On Cisco Usc Vm Ware And Netapp Champion Solutions Group $1.27m Savings

  • 1. Success Story Oak Hills Does the Math: VDI on Cisco UCS, VMware, and NetApp + Champion Solutions Group = $1.27M Savings CUSTOMER PROFILE “Our schools operate on a 5-year technology- The Oak Hills Local School District in western refresh cycle, and we needed to retire some Hamilton County, Ohio, is the county’s 850 aging and increasingly high-maintenance third-largest district, serving about 8,100 desktops and laptops at the high school. students in preschool through grade 12. Unfortunately, this refresh cycle coincided For 9 years, Oak Hills has earned an Excellent with district-wide budget reductions of 10%. rating on the state report card while main- Although we retained a capital budget for taining the county’s lowest per-student the refresh, we needed a solution that would KEY HIGHLIGHTS spend. Caring, highly qualified teachers significantly reduce ongoing costs. At the Industry and staff deliver a wide range of youth and same time, we had to build on a foundation Education adult services, including programs for gifted that could accommodate long-term growth students, special education services, and support objectives for e-learning The challenge and vocational and community education. leadership.” Deliver anytime, anywhere teaching and “Among the best, we continue to strive for learning despite district-wide budget The district’s goal was to deliver “anytime, better.” (Source: www.oakhills.k12.oh.us) reductions. anywhere” learning-systems accessibility to every Oak Hills high school student. But The solution THE CHALLENGE Kearns recognized that with flat or shrinking Build a virtual desktop solution on Cisco® Reduce IT costs while delivering anytime, operating budgets on the horizon, buying UCS, VMware®, and NetApp®. anywhere teaching and learning 3,000 or more new laptops was not an For the Oak Hills Local School District option. IT approached the problem from two Benefits directions: maximize the number of devices IT team, summer vacation is never a day at • Give students and teachers 24x7 the district could afford by deploying a the beach— it’s a brief, 2-month window in access to learning systems solution that would reduce ongoing costs which to make needed technology changes • Enhance extensibility for growth and and prepare for the new school year that e-learning leadership starts in August. • Virtualize 1,200 desktops in 2 months • Support access from student-owned In 2010, Oak Hills IT launched an aggressive This solution provided by: devices project to implement a new virtual desktop • Update desktops 98% faster infrastructure to expand accessibility to • Achieve 13-month payback, 3-year online teaching and learning systems. Dave savings of $1.27M Kearns, instructional support administrator • Slash desktop TCO by 67% for the district, describes the challenges:
  • 2. “We had an aggressive schedule that required live production testing. Critical to our success was deploying the right infrastructure and choosing the right partner [Champion Solutions Group]. We’ve built a highly extensible infrastructure that will help us deliver the highest-quality education and achieve e-learning leadership—all while maximizing the value of taxpayer dollars.” Dave Kearns Instructional Support Administrator, Oak Hills Local School District as well as enable the use of more affordable extended memory, and scalability, which “In the past,” says Kearns, “students had thin clients; and augment the desktop pool make it well suited for virtual desktop host- to work from the school’s media center or in by letting students use personal laptops and ing workloads. On the storage side, NetApp classroom mobile labs with restricted access mobile devices. was chosen for its deep integration with hours. Today, information is at their finger- VMware, performance, efficiencies, manage- tips, any time, day or night. They can use Oak Hills IT worked with Cisco Services and ability, and scalability. their laptops or iPads to work on projects Champion Solutions Group, a technology during study hall or in the evenings to infrastructure solutions and professional Deployed at the Oak Hills primary data download homework assignments or to use services provider and participant in Cisco, center, the Cisco UCS solution is configured Adobe Dreamweaver e-learning applications. NetApp, and VMware partner programs. with eight full-width UCS B250 M2 Extended This infrastructure has changed the rules The team designed a desktop virtualization Memory Blades, each running two six-core about when and where students can learn— solution to help the district do more with Intel ® Xeon® X5680 processors with 192GB it dramatically expands their opportunities less. Specifications included: of memory. A high-availability NetApp to research, develop teamwork and FAS3140 provides 12TB of storage capacity, problem-solving skills, and progress • High availability for 24x7 accessibility via Fibre Channel. To date, Oak Hills has • Accessibility from desktops, laptops, through a curriculum.” deployed about 1,200 virtual desktops. cell phones, and other mobile devices Configured with NetApp Flash Cache A+ performance, plenty of room • Low total cost of ownership (TCO) intelligent read cache, the NetApp solution in the locker • Management simplicity to help offload effectively handles the heavy I/O loads that Mike Cooper, technology coordinator for the management tasks from a lean IT staff occur during peak access times—for exam- Oak Hills Local School District, says that the • Scalability for student-population growth ple, during daily desktop startups and at the infrastructure keeps up with demands, even and future e-learning initiatives beginning of classes, when large numbers at peak usage: “Boot storms have not been of students log in simultaneously. an issue. That’s important, because you THE SOLUTION can’t ask classrooms to stagger logins. Kearns notes, “Cisco Services design Build a virtual desktop solution on validation and knowledge transfer and “We know that we can bring at least 1,500 Cisco UCS, VMware, and NetApp Champion’s strategies for smooth adoption virtual desktops online with the current The evaluation process included visits to helped us meet an aggressive schedule configuration. UCS extended memory Ohio schools and universities that were and ensure that our staff could effectively technology will be especially beneficial as already using virtual desktop infrastructures, manage the solution.” we move to new platforms like Windows® 7 as well as reviews of networking, server, that may require a larger memory footprint. and storage solutions from leading vendors, BUSINESS BENEFITS We now have scalability to reach our goal including Cisco, NetApp, and incumbent of providing one virtual desktop to every server and storage provider HP. The Champion All learning, all the time high-school student or to expand services team assessed Oak Hills’ IT environment to Kearns reports that the solution was up and to other district schools. Affordable growth help analyze project cost and impact. running for the start of the school year on was a key benefit of combining Cisco UCS August 25. Students and teachers can now The team determined the best fit to be a with NetApp storage. access learning applications from any of the VMware View™ desktop delivery system high school’s more than 1,000 desktops and “When we spec’ed this solution, we estimated on the VMware vSphere™ 4.0 virtualization laptops. The infrastructure also enables 24/7 that we’d need 12TB of NetApp storage for our platform running on a Cisco Unified Com- access to data and services from a broad initial deployment. Supporting the same 1,200 puting System™ (UCS) data center platform array of end-point devices, including per- virtual desktops on a competing SAN would with NetApp unified storage. Selection of the sonal laptops and mobile devices such as have required 100TB, or more than 8 times the Cisco UCS was based on its efficient form Apple® iPad ® and iPod ® touch tablets. storage we needed from NetApp. The efficien- factor and high-performance processors, cies of NetApp storage make it a much more viable solution for virtual environments.”
  • 3. NetApp also provides storage resources Lunch money and innovation clients—instead of buying $1,200 laptops (via iSCSI) to the Oak Hills VMware-based Kearns suggests that although the initial for students, they bought $450 HP thin virtualized-server environment. “NetApp’s capital investment required was comparable clients. Desktop TCO is 67% lower.” native multiprotocol gives us flexibility,” to a traditional desktop deployment, long- says Cooper. “Today we’re leveraging FC term cost savings make the virtual desktop Kearns emphasizes administrative benefits: and iSCSI connectivity, but we may move solution much more economical. Bill Ginn, “Teachers seem by nature to be always to FC over Ethernet. When you’re making client manager at Champion, offers the researching, exploring, and striving to this kind of investment, you have to know financial details: “We worked with Oak Hills expand horizons. It can be challenging for that as your needs and technologies evolve, to do comprehensive cost analyses that an IT team to keep up with their appeals for the solution can evolve with you, and that show a13-month payback, 166% ROI, and better, faster, more innovative. But this new you won’t be faced with a costly rip-and- IT capital and operating savings of more infrastructure helps us be more responsive.” replace. With the Cisco UCS, VMware, and than $1.27M over 3 years. The savings from “In the past, a desktop update would have NetApp infrastructure, we don’t have to this infrastructure come in many forms, taken five or six people 4 days,” Cooper worry about that—we’ve deployed a solution including hardware, space, energy, and observes. “Using Cisco UCS preconfigured from industry-leading vendors collaborating administrative efficiencies. Oak Hills, for service profiles in conjunction with VMware to deliver technologies that work and scale example, can now leverage low-cost thin and NetApp rapid cloning capabilities together.” Primary Data Center NetApp Snapshot NetApp SnapRestore NetApp Deduplication NFS NetApp SnapManager for Virtual Environments Virtual Infrastructure NetApp FlexClone NetApp Flash Cache NetApp PAM Cards VMware Host Servers NetApp FAS3140HA Figure 1) Oak Hills School District storage infrastructure.
  • 4. “Supporting the same 1,200 virtual desktops on a competing SAN would have required 100TB, or more than 8 times the storage we needed from NetApp. The efficiencies of NetApp storage make it a much more viable solution for virtual environments.” Mike Cooper Technology Coordinator, Oak Hills Local School District enabled us to complete the same process in to our success was deploying the right SOLUTION COMPONENTS 6 hours—and because much of that process infrastructure and choosing the right partner. is automated, it actually took just an hour of The Champion team has been with us at NetApp products my time. We have tremendous flexibility to every bump and every milestone. They NetApp HA FAS3140 with NetApp support our 150 teachers without overbur- understand the technology and the demands Flash Cache solution dening a lean IT staff of 9 that supports of our environment where everything is time 8,100 students at nine district schools.” sensitive. As a result, we’ve built a highly NetApp FlexClone® software extensible infrastructure that will help us Among the best, striving for better continue to attract the best teachers, Protocols “Our staff and teachers have been patient deliver the highest-quality education, NetApp SAN (FC, iSCSI) and supportive of this project,” summarizes and achieve our goals for e-learning Kearns. “We had an aggressive schedule Environment leadership—and do it all while maximizing that required live production testing without Cisco UCS, B250 M2 blades the value of taxpayer dollars.” the luxury of comprehensive Q&A. Critical VMware View, vSphere 4.0 Microsoft Windows Server ® 2003, 2008 Partner Champion Solutions Group www.championsg.com © 2011 NetApp, Inc. All rights reserved. No portions of this document may be reproduced without prior written consent of NetApp, Inc. Specifications are subject to change without notice. NetApp, the NetApp logo, Go further, faster, and FlexClone are trademarks or registered trademarks of NetApp, Inc. in the United States and/or other countries. Apple, iPad, and iPod are registered trademarks of Apple Inc. Cisco is a registered trademark and Unified Computing System is a trademark of Cisco Systems, Inc. Intel and Xeon are registered trademarks of Intel Corporation. Microsoft, Windows, and Windows Server are registered trademarks of Microsoft Corporation. VMware is a registered trademark and For more information visit VMware View and vSphere are trademarks of VMware, Inc. All other brands or products are trademarks or registered trademarks of their respective www.imaginevirtuallyanything.com. holders and should be treated as such. CSS-6409-0311