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Time Management
1.
Getting More Done
with “ Getting Things Done” A free webinar, sponsored by the Garden State Employment and Training Association Effective Time Management
2.
Michele Martin
3.
Goal for
the Hour
4.
5.
Emails Memos Reports
Messages Case files ?!?!?! Meeting minutes
6.
Emails Memos Reports
Messages Case files ?!?!?! Meeting minutes
7.
8.
7 Tips for
Getting Started with GTD
9.
1. Write
it down.
10.
2. Focus
on “Next Actions”
11.
Project Next
Action Vs.
12.
Next Action= Micromovements
13.
Usually we’ll put
this on our “To Do list: Write Report
14.
Brainstorm report categories
Email Donna about getting stats Write report outline Call John to clarify the customer flow But we need this:
15.
3.
Use the Action Rule
16.
Does it require
me to take action . . .
17.
Or not?
18.
19.
If it
doesn’t require you to do something . . .
20.
I’m not looking
for work! Trash
21.
I might
need this later. Some Day/ Maybe File
22.
Reference This might
be something to consider for clients.
23.
If it
does require you to do something . . .
24.
4. The
2-Minute Rule OR Do It Delegate It Defer It
25.
26.
2 minutes or
less?
27.
Do It! Make
an appointment? Send an Email?
28.
More than 2
minutes?
29.
Delegate It! Am
I the Right Person? No, He Is!
30.
Defer It! Am
I the Right Person?
31.
What was that
again?
32.
Less than 2
minutes? Do It!
33.
More than 2
minutes? Delegate It! Defer It!
34.
?!?!?!
35.
5. Funnel
everything through your Inbox
36.
37.
38.
6. Organize
by context.
39.
Context Lists
40.
30-40% LESS
efficient !
41.
42.
43.
Brainstorm report categories
Email Donna about getting stats Write report outline Call John to clarify the customer flow Phone At computer
44.
Brainstorm report categories
Email Donna about stats for report Write report outline At Computer Email Howard re: meeting next week
45.
Call John to
clarify the customer flow Phone Call dealer to make appt. for car Call Carol to discuss problems with Jane
46.
7.
Review and prioritize
47.
Read through each
task every day
48.
How much
time do I have? How much energy do I have? What are my priorities ?
49.
Then you can
move through by context .
50.
Getting Through
Your Day
51.
Start each day
by reviewing your next actions.
52.
Schedule in
“blocks”
53.
Check email only
2-3 times per day
54.
Resist interruptions
55.
Remember Parkinson’s
Law
56.
Let’s Recap
57.
1. Write
it down.
58.
2. Focus
on “Next Actions”
59.
3.
Use the Action Rule
60.
4. The
2-Minute Rule OR Do It Delegate It Defer It
61.
5. Funnel
everything through your Inbox
62.
6. Organize
by context.
63.
7.
Review and prioritize
Notes de l'éditeur
I want to welcome you to the GSETA Effective Time Management Seminar on how to get more things done with “Getting Things Done”
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