Business premises administration organizer. Paperless cloud based knowledge management system. For administrators, financial controllers, health & safety, HR, line managers, directors.

2. Is designed to administer
Business Premises Occupier Obligations &
Requirements

3. We set up for you a self-drive, online premises admin system
using cloud-based knowledge management (KM) technology.
Makes it easy to deal with
• Compliance Obligations
• Contractual Obligations
• Condition Checking
• Capacity Planning / Space Allocation
• Costs Controls
A virtual Owners Manual and Service History of your
premises. It’s paperless!
Everything about your premises - in one place, categorized and
keyword tagged, always at your fingertips.
Search & retrieve details as required; review, notate, schedule
actions, tasks, responsibilities, deadlines, costs.

4. Business Premises Knowledge Management (KM) System
Omnifile
How does it work?
YOUR SOURCE DOCS FILES + OUR TEMPLATES
▪ Maintenance Cleaning OH&S Cooling/Heating Disabled Fire Emergency ESM▪ ▪ ▪ ▪ ▪ ▪ ▪
▪ Fixtures Fittings Furniture Grounds Lease Utilities Outgoings Costs▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Insurances
▪ Security Keys/Cards Lighting Electrical Make-good Floor-plans Parking Signage▪ ▪ ▪ ▪ ▪ ▪ ▪
All content
categorized
& keyword
tagged
All content
categorized
& keyword
tagged
Drag &
drop
uploadin
g
Drag &
drop
uploadin
g

5. Who does it help?
Who are Omnifile?
We are a virtual syndication of Premises Practitioners who draw upon
decades of hands-on experience in design, construction, fitout, moving,
furnishing, oh&s, make-good, systems and business administration.
www.omnifile.com.au
Office Managers
Financial Administrators
HR Practitioners
Line Managers
Company Directors
Admin Staff

6. What equipment, materials, expertise is needed?
You will need:
•Computer
•Internet
•Browser
•General computer literacy
We provide:
•Solution Design & Software
•File uploading / downloading facilities & procedures
•Templates for content capture
•Categorizing & Keywords Tagging
•Knowledge Management (KM) System
•Operational Guides, Support
•Consultation

7. How much time does it take to maintain?
We’re about saving time & work for you, so we don’t want to
create more. Setting up your Omnifile knowledge-base is done
at our end, and we advise you when it’s all up and going. This
can be done in just a few days. We will work to your available
timeframes and mentor you in feeding the source docs files to
build your Knowledge Management system.
So it can be set up in just days, or take as long as you like, doing
it as time allows.
Again, we’re about saving time & work for you, so we don’t
want to create more. Maintaining your Omnifile database is as
straightforward as dragging and dropping document, email or
other files into an upload folder.
You can peruse & review notes on premises obligations & tasks
at any time.
How long does it take to get up and running?

8. What is your commitment?
Entry level solution - 25 source docs files
•$150 set-up
•$1.50 per doc file per month
Mentored & supported turnkey solution –
•$275 set-up
•$2.50 per maintained doc file / month
Appointed Administrator –
•$1,200 set-up
•from $200 / month (quote required)
Fees are applied & billed quarterly in advance, so you
can cease with 3 months notice.
Note – initially we may require an Intellectual Property (I.P.) Bond of $250 while
you conduct your evaluation. Rebated against fees after implementation.
What does it cost? Just about the same as a daily newspaper!

9. Requirements / Needs / Problems -
•Business premises must comply with all legal statutes and be fit for purpose –
•Occupancy
•Accessibility (Disability Act)
•OH&S
•Space, Lighting, Air quality, Egress, Heating / Cooling, Noise
•Fire & Emergency
•Security
•Hygiene & facilities
•Hazards
•Contractual Obligations (Lease Conditions, etc)
Risks Applying To Premises Management & Compliance -
Health & Safety of all personnel, visitors: transgressions, non-compliance = convictions, fines, legal actions, unscheduled & un-provided costs.
Reactive, instead of proactive attention to maintenance & contractual obligations = ad-hoc activities + un-budgeted costs.
Addressing Requirements / Needs takes -
•Knowledge, Checks, Records
•Gap Analysis
•Corrective Measures, Works
•Consideration of Feasibility, Practicability, Cost, Options
•Action Plans, Priorities
•Follow-Up
Possible Solutions -
a)Do Nothing. An unacceptable management approach, with open potential for un-assessable costs.
b)Issue reactive directives to address issues case-by-case without providing methodology, tools, resources – a recipe for failure.
c)Invest in a low entry cost, p.a.y.g. programme to deliver a methodical, standardised, assured approach to premises management & compliance – Omnifile.
d)Lawyer-up in expectation of non-compliance fines, negligence suits, litigation.
Recommendation
c) solves all requirements.
Investment & Return
At around $10 per week, Omnifile need only save 5 minutes time for a typical 3-person management/admin team to cover its cost.
Additionally, considering that premises outlays typically run to more than $1,000 per week, Omnifile represents better than a 0.01% investment in assurance measures /
cost control. A worthwhile investment.
Why should we implement? The business case.

10. What is required to proceed?
Simply contact Omnifile
Email michael@omnifile.com.au
Mobile 0411 734 858
Web www.omnifile.com.au