Learn how to determine the overall ROI for your CMMS system

1. CMMS ROI Estimator
with Craig Shepard
We will begin the webinar shortly.
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In U.S. and Canada dial 1-866-740-1260
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2. About MicroMain
• Headquarters in Austin, TX
• We’ve been providing facilities with award-winning asset
maintenance and facility management software since
1991
• MicroMain offers CMMS, CAFM and Capital Planning
software and services
• Special version for Healthcare

3. Our Customers
• Over 3,700 customers worldwide
Walter Reed Hospital

4. Identify 5 areas affected by CMMS software
First, we’ll review CMMS software functionality.
Maintenance software gives you the ability to document,
monitor, and report on critical areas. The data CMMS
software provides gives you an opportunity to improve
processes and performance while reducing costs.
Next, we’ll walk through the ROI Estimator to provide you
with an example of its use.
Finally, you will have access to the ROI Estimator so that
you can apply your company’s specific information.

5. Evaluate potential savings in these areas:
• Extending asset life
• Maintaining proper inventory levels
• Increasing productivity and reducing overtime
• Reducing utility usage
• Equipment downtime
Results will vary for each company.
Accuracy of ROI Estimator is improved when actual data
for your company is used.

6. Increasing asset life
• Here’s a basic example: All assets have a predicted life
span. If, for example, a piece of equipment costs $50,000
and is expected to be in service for 10 years, the asset cost
per year is $5,000. Asset failure even 6 months before
predicted life end results in a loss of $2,500.
• Effective, routine scheduled preventive maintenance helps
ensure the predicted lifespan of assets is maximized.
• Review your company’s assets and measure the actual
versus predicted lifespan. Focus on critical assets. How
many assets are there? What is the asset value?
• This information gives you the data you need to estimate
improved asset life and savings achieved when effective
preventive maintenance is scheduled and executed.

7. Maintaining proper inventory levels
• Effectively monitor and report on parts usage.
• Use collected data to maintain parts inventory at
appropriate level.
• Overstocking parts commits budget dollars before they
are genuinely needed.
• Overstocking parts opens the door to revenue loss
should parts become obsolete.
• Depleted inventory slows maintenance performance –
don’t run out of parts!
• Review your company’s parts usage, inventory levels, and
parts obsolescence to identify opportunities for
improvement.

8. Increase productivity and reduce overtime
• Track and report on actual labor usage. Improve
processes to best utilize labor assets and reduce overtime
and contract labor costs.
• Automate the creation of work orders and scheduling of
tasks.
• Assign labor efficiently based on location, skills, or
availability.
• How many maintenance people do you have on staff?
How much time is spent waiting for work orders or parts?
How much time is dedicated to paperwork?
• Analyze your company’s labor usage. What savings would
be created by a 5% improvement in labor usage?

9. Reduce utilities usage
• The HVAC system in commercial facilities account for a
significant portion of energy use.
• Proper maintenance, inspection, and servicing can reduce
utilities costs.
• Review your company’s utilities usage and
repair/replacement costs to identify opportunities for
maintenance improvements and cost savings.

10. Equipment downtime
• Equipment downtime affects all companies. What are the
key factors affecting your company?
• Loss of deliverable product, labor waste, scrap and
rework costs (manufacturing)
• Increase property availability (hotel, apartment, office)
• Decrease interruptions for facility users (tenants,
students)
• Increase comfort of visitors and guests / reduce
complaints
• Increase facility access (hospitality, schools, recreation
areas)
• Improve compliance / fewer incidents (healthcare, other
regulated industries)

11. CMMS software provides the ability to:
• Improve asset lifespan
• Manage parts and inventory
• Manage labor
• Improve utility consumption
• Reduce downtime
Data gathered in CMMS software provides reports that:
• Measure current status
• Track maintenance activities and costs
• Document information that helps you improve performance
and reduce costs

12. Let’s look at the ROI Estimator

13. Thank You
Are there any questions?
Chat your questions now or contact us:
Email: Info@MicroMain.com
Phone: 888-888-1600 x271
Web: www.micromain.com
A link to the recording of the webinar will be emailed
to you tomorrow.