This document summarizes a kick off meeting for implementing Microsoft Dynamics 365. The meeting agenda covers the project organization structure, methodology, objectives, timeline and scope. The objectives are to improve efficiency through integrated systems and processes, improve access to accurate information for management decisions, and improve customer service. The implementation will be carried out over 5 phases from January to April 2018: project design, configuration, validation, transition, and realization. Key success factors include clean master data, opening balances, monitoring progress, commitment from all teams, and documentation.

1. Kick Off Meeting
Implementation Microsoft Dynamics 365
Jakarta, 27 Desember 2017

2. Kick Of Meeting Agenda
Project
Organization Structure.
Project
Implementation
Methodology
Project
Objective and Goals
Project
Time Frame
Project
Scope Of Work.
Project
Background
Project
Key Success Factor
Project
Communication

3. KNOWLEDGE BASE REPAIR STATUS
ALERTHISTORY CASE STATUS
REAL-TIME CUSTOMER VIEW
REPAIR STATUSREPORT A PROBLEM
Broken pump
Submit
Experienced
On duty
In the area
REAL-TIME CUSTOMER VIEW
REAL-TIME CUSTOMER VIEW
REPAIR STATUS

4. Project Objectives and Goals
• Meningkatkan efisiensi melalui proses dan sistem informasi yang
terintegrasi
• Meningkatkan ketersediaan dan keakuratan informasi untuk
pengambilan keputusan management
• Meningkatkan efisiensi waktu untuk proses Financial dan proses bisnis
lainnya
• Meningkatkan kontrol operasional melalui pemisahan tugas dan
otorisasi secara tepat
• Meningkatkan pelayanan kepada pelanggan
• Mengurangi tugas administrasi dan pekerjaan manual
• Meningkatkan kepercayaan (reliability) dan pemeliharaan (maintenance)
terhadap sistem

5. Dynamics
CRM
Dynamics
AX
Microsoft
Dynamics
365

6. 1
2
3
4
5
PROJECT
DESIGN
VALIDATE REALIZATION
CONFIGURE TRANSITION

7. Project Design Configure Validate Transition
• Project Planning Activity
• Workshop
• Business Requirement &
Master Data Collection
• Analysis Fit & GAP
• Blueprint
• Configure System
• Setup & Upload Master
Data
• Develop Test and Script
• Review & Approve Test
Script
• System Testing (Train
the Trainer) - UAT
• Review System Testing
Result
• Prepare Production
Environment
• Collect & Upload Opbal
Activities
• Workshop Presentation
• Scenario Transaction
• Blueprint Design &
Approval
• Master Data Printout &
Approval
• Test Scenario
Transaction
• UAT Scenario / System
Testing Approval
• Sign and Approval
Opening Balance
Project Timeline
Realization
• Go Live
• Support
• Sign and Approval Go
Live System
2017 Des Jan Feb Mar Apr
Today
Realization
Apr 30
Transition
Mar 30
Validate
Mar 9
Configure
Feb 15
Project Design
Jan 26
Des 15 - Jan 26 Design
Jan 29 - Feb 15 Configure
Feb 19 - Mar 9 Validate
Mar 12 – Mar 30 Transition
Apr 4 - Apr 30 Realization
2018
Go Live

8. STEERING
COMMITTEE
EASTKAL & PIL
PROJECT
MANAGER
EASTKAL
PROJECT
MANAGER
PIL
TECHNICAL
CONSULTANT
PIL
FUNCTIONAL
CONSULTANT
PIL
END USER
COORDINATOR
KEY USER
COORDINATOR
PROJECT
DIRECTOR
EASTKAL
PROJECT
DIRECTOR
PIL
QUALITY
ASSURANCE
PIL

10. Time Task Steering
Committee
Project
Manager
Monthly • Project Status
• Project Directions
Weekly • Weekly Project Plan
• Weekly Project Result
Communication Media : Project document, Project Progress / Schedule, and Email / WA group

11. Critical success factor
DATA
MASTER DATA ⅼ DATA
CLEANCING ⅼ OPENING
BALANCE
MONITORING
EVERY BODY ⅼ MIND THE
TARGET ⅼ COMMITMENT
ACTIVE
80 % ACTIVE
PARTICIPATION ⅼ FULLY
SUPPORT FORM BOD
DOCUMENTATION
FIT & GAP ⅼ DESIGN ⅼ
USER MANUAL – BASIC
INTERNAL

12. Questions and answers
> > >
Microsoft
Dynamics
365

13. G 365