Virtual team work is becoming prevalent these days. Consequently, collaboration within and across project teams becomes more important. Numerous tools promise to improve collaboration. Yet, a tool by itself is no guarantee for effective collaboration. The presentation outlines key factors for a tool to successfully help promote effective collaboration. Additional information and free downloads available at www.TheProjectLeadershipPyramid.net

1. A Fool with a Tool is still a Fool:Overcoming Possible Pitfalls of Introducing Collaboration ToolsSession # PMT10 Dr. Thomas Juli, PMP®, CSM® Thomas Juli Empowerment Partners “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only

2. Dr. Thomas Juli, PMP®, CSM® Thomas Juli Empowerment Partners A Fool with a Tool is still a Fool: Overcoming Possible Pitfalls of Introducing Collaboration Tools Session # PMT10 Picture retrieved from http://tinyurl.com/34f3wu3

3. Today‘s Projects‘ Playgrounds … A Fool with a Tool is still a Fool Picture © Manfred Schimmel | Pixelio.de

4. Havebecomebigger A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/2794mug

5. … verybig A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/2evsx78

6. Ithasbecomecommonto talk about international projects A Fool with a Tool is still a Fool Picture © Rainer Sturm | Pixelio.de

7. Teams aredistributed all overtheworld A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de

8. Onevirtualworld A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de

9. No end in sight A Fool with a Tool is still a Fool Picture © Helmut-J.-Salzer | Pixelio.de

10. A Fool with a Tool is still a Fool @

11. A Fool with a Tool is still a Fool Picture © M.E. | Pixelio.de

12. A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/2vugp9t

13. The desiretoshareinformation A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de

14. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de A Fool with a Tool is still a Fool

15. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de A Fool with a Tool is still a Fool

16. A Fool with a Tool is still a Fool Picture © Margot Kessler | Pixelio.de A Fool with a Tool is still a Fool

17. Technology hasincreasedproductivity A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de A Fool with a Tool is still a Fool

19. Reduced time betweenmessagessent

20. Short transition time

21. Information easilyavailable

22. WIKI‘sallow Universal learningPicture © ThorbenWengert | Pixelio.de

23. Thisisgoodnews A Fool with a Tool is still a Fool Picture © wrw | Pixelio.de

24. A Fool with a Tool is still a Fool Really?

25. A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/3ykoxty

26. A scarythought? A Fool with a Tool is still a Fool Picture © Dieter Schütz | Pixelio.de

27. Havewebecomefools of ourowntools? A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/36xtnmr

28. A Fool with a Tool is still a Fool Collaborationis not abouttechnology Picture © Margot Kessler | Pixelio.de A Fool with a Tool is still a Fool

29. Collaborationisaboutpeople A Fool with a Tool is still a Fool Picture © Stephanie Hofschlager | Pixelio.de

30. A Fool with a Tool is still a Fool Collaborationisaboutpeople Unlesswe understand thefoundation and criticalsuccessfactors of collaboration, live and nurturecollaboration in ourdaily project life, weremainfools. Picture © Stephanie Hofschlager | Pixelio.de

31. Outline of presentation A Fool with a Tool is still a Fool 1 2 3

32. Critical successfactorsforeffectivecollaboration A Fool with a Tool is still a Fool 1 Picture © Peter-Kirchhoff | Pixelio.de

33. Possiblepitfallsof introducingcollaborationtools A Fool with a Tool is still a Fool 2 Picture retrieved from http://tinyurl.com/329prby

34. A Fool with a Tool is still a Fool Roadmapfora successfulintroduction ofcollaborationtools 3

35. 1. Critical SuccessFactorsforEffectiveCollaboration A Fool with a Tool is still a Fool Picture © Peter-Kirchhoff | Pixelio.de

36. A Fool with a Tool is still a Fool “Players win games, teams win championships.” Bill Taylor

37. A Fool with a Tool is still a Fool Picture © Markus Wegner | Pixelio.de

38. The power of teamsynergy A Fool with a Tool is still a Fool Picture © Peter Draschan / Pixelio.de

39. Effectivecollaborationrequiresdiscipline A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/36qr5oj

40. Shared Values A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger / Pixelio.de

41. KISS. Keep It Simple Stupid A Fool with a Tool is still a Fool

42. ResultsDriven A Fool with a Tool is still a Fool

43. 2. Possiblepitfalls of introducingcollaborationtools A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/329prby

44. Lack of insightsof criticalsuccessfactorsforeffectivecollaboration A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/3agftw5

45. A Fool with a Tool is still a Fool

46. Tool ≠ Tool ≠ Tool A Fool with a Tool is still a Fool ≠ ≠ Picture retrieved from http://tinyurl.com/ye6lbwr

47. Lack of executivesupport A Fool with a Tool is still a Fool Picture © Ernst Rose / Pixelio.de

48. Individual opposition A Fool with a Tool is still a Fool Picture © A.Dreher / Pixelio.de

49. Overwhelmed A Fool with a Tool is still a Fool Picture © Henrik G. Vogel / Pixelio.de

50. Not willingtotryanythingnew A Fool with a Tool is still a Fool Picture © Gerd Pfaff | Pixelio.de

51. Opposition to project transparency A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/345kupn

52. Forcedontothem A Fool with a Tool is still a Fool Picture © A. Dreher | Pixelio.de

53. A Fool with a Tool is still a Fool Picture © Rike | Pixelio.de

54. A Fool with a Tool is still a Fool Over-engineered Picture © Rike | Pixelio.de

55. Yourcollaborationtools A Fool with a Tool is still a Fool Picture © Thommy Weiss| Pixelio.de

56. Becometoocentral A Fool with a Tool is still a Fool Picture © Thommy Weiss| Pixelio.de

57. Way toocentral A Fool with a Tool is still a Fool Picture © marctwo | Pixelio.de

58. Collaboration dies A Fool with a Tool is still a Fool andwehavebecomeFoolswithTools Picture retrieved from http://tinyurl.com/3xp7lmw

59. 3. Roadmapfor a successfulintroduction of collaborationtools A Fool with a Tool is still a Fool

60. 4 stepstointroducecollaborationtool(s) - successfully A Fool with a Tool is still a Fool

61. Step 1: Assessthecollaborationrequirements A Fool with a Tool is still a Fool Picture © plumbe | Pixelio.de

63. Nature of project?

64. Project duration?

65. Project location?

67. Impedimentstocollaboration? Howweretheyovercome?

69. Step 2: Select therighttools – withyourteam A Fool with a Tool is still a Fool Picture © Rainer Sturm | Pixelio.de

70. Communication formswithrespecttotheireffectiveness* A Fool with a Tool is still a Fool * Sliger, M., & Broderick, S. (2008). The Software Project Manager's Bridge to Agility (p. 353). UpperSaddle River, NJ: Addison Wesley.

71. Collaborationhastoberesults-driven A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/37onqsv

72. Collaborationtypes and tools* A Fool with a Tool is still a Fool * Manyika, J., Sprague, K., & Yee, L. (2009). Using technology to improve workforce collaboration. What Matters McKinsey Digital. Retrieved from http://tinyurl.com/yffzk4r

73. A Fool with a Tool is still a Fool Collaborationtypes and tools: Manager

74. A Fool with a Tool is still a Fool Collaborationtypes and toolsMost effectivetoolsoverall 1. survey, WIKI 2. fax, podcasts 3. blogs, IM, sharedworkspace

75. Build an assessmentmatrix A Fool with a Tool is still a Fool

76. Build an assessmentmatrix A Fool with a Tool is still a Fool

77. Build an assessmentmatrix A Fool with a Tool is still a Fool

78. Support Support Secure necessaryexecutivesupport A Fool with a Tool is still a Fool Picture © Rainer Sturm | Pixelio.de

79. A Fool with a Tool is still a Fool Step 3:Knowhowtousethetool(s) 2 3 1 Picture © Rainer Sturm | Pixelio.de

80. Invest in necessarytraining A Fool with a Tool is still a Fool Picture © M. Großmann | Pixelio.de

81. Step 4: Keep thetool(s) alignedwiththe project purpose A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/3ax8tm6

82. Environments change – so do collaborationrequirements A Fool with a Tool is still a Fool Picture © Birgit H | Pixelio.de

83. Adapt and keepeye on goals A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de

84. Ifnecessary, break resistance A Fool with a Tool is still a Fool Picture © berwis | Pixelio.de

85. Nurturecollaboration A Fool with a Tool is still a Fool Picture © berwis | Pixelio.de

86. A Fool with a Tool is still a Fool Conclusion

87. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de A Fool with a Tool is still a Fool

88. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de

89. Technology canfacilitatecollaboration A Fool with a Tool is still a Fool A Fool with a Tool is still a Fool Picture © Margot Kessler | Pixelio.de

90. A Fool with a Tool is still a Fool Collaborationisnotabouttechnology A Fool with a Tool is still a Fool Picture © Margot Kessler | Pixelio.de

91. Collaborationisaboutpeople A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de

92. Nurturecollaboration A Fool with a Tool is still a Fool Picture © Peter Kirchhoff | Pixelio.de

93. Knowpossiblepitfalls of introducingcollaborationtools and avoidthem A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/329prby

94. 4 stepstointroducecollaborationtool(s)- successfully A Fool with a Tool is still a Fool

95. Tool = Tool = Tool A Fool with a Tool is still a Fool = = Picture retrieved from http://tinyurl.com/ye6lbwr

96. A Fool with a Tool is still a Fool Picture retrieved from http://tinyurl.com/34f3wu3

97. A Fool with a Tool is still a Fool

98. Web: www.ThomasJuli.comwww.TheProjectLeadershipPyramid.net Blog: www.thomasjuli.wordpress.com Email: tj@thomasjuli.com Twitter: thomasjuli Facebook: thomas.juli YouTube:mindjettjep LinkedIn Xing Phone: +49 (0)15 15 16 333 22 © 2011 by Thomas Juli 89 Thomas Juli, Ph.D., PMP®, CSM® Managing Director, Thomas Juli Empowerment Partners