2. Formatting
 Our text covers the
use of cell styles, HealthWise Fitness Center
table formatting Plans Yearly Dues Quarterly Late Fee Monthly Late Fee2
and worksheet Economy 600.00 150.00 7.50 50.00 3.50
themes. Standard
Standard
660.00 165.00 8.25 55.00 3.85
Plus 726.00 181.50 9.08 60.50 4.24
 These features Deluxe 885.00 221.25 11.06 73.75 5.16
dress up your Premium 1,005.00 251.25 12.56 83.75 5.86
worksheets with Ultimate 1,259.00 314.75 15.74 104.92 7.34
colors and fonts,
which are very
attractive…

3. …but making the
NUMBERS easy to
read and understand
is much more
important and
fundamental.

4. Importance of Decimal Points
• Look at these numbers. 14273
At a glance, which one is 179863
the largest? 5413
456.5751
• Maybe you picked the 4th 487349
one?
• Look again and notice
the decimal point. The
4th number is the
smallest.

5. Decimals
 We see numbers growing
to the left as they get 14273.000000
larger. 179863.000000
 In order to give a correct 413.000000
impression, always use 456.575481
the same number of
46687349.000000
decimal places if
possible…

6. Commas and Dollar Signs
 …but these numbers are
still hard to understand. $ 14,273.00
14273.000000
14,273.00
 This is better, isn’t it? 179,863.00
$ 179863.000000
Commas and fewer $ 413.000000
413.00
413.00
decimal places really $ 456.575481
456.58
456.58
help. 46687349.000000
$ 46,687,349.00
46,687,349.00
 Or this?
 Dollar signs have the
same format as commas,
but they add $, of course.

7. First Choice - Comma
As a very general
HealthWise Fitness Center
rule, comma
Plans Yearly Dues Quarterly Late Fee Monthly Late Fee
formatting is the Economy 600.00 150.00 7.50 50.00 3.50
first choice for Standard
Standard
660.00 165.00 8.25 55.00 3.85
spreadsheets. It Plus 726.00 181.50 9.08 60.50 4.24
Deluxe 885.00 221.25 11.06 73.75 5.16
is clean and easy Premium 1,005.00 251.25 12.56 83.75 5.86
to read and Ultimate 1,259.00 314.75 15.74 104.92 7.34
understand.

8. Alignment of numbers
 Another general rule has to
do with alignment of
11,333,798
11,333,798
numbers: 45 45
 DON’T CENTER THEM!! 96,457 96,457
6,735,457,000
6,735,457,000
 We judge the size of
46,657 46,657
numbers by how far they 222 222
go to the left. That
depends on everyone
starting at the same place.

9. Decimal Places, or not???
 You can think of Excel users as falling into two
categories – bean counters …
 and big picture people.

10. Decimal Places 2
RSR Computer Services
 Bean counters have to
Service Division Report
balance books and
Date
Work Order Hours
Number Billed
Rate
Code
Extended
Labor Parts
Total
Invoice
9/4/2009 65012 1.25 1 31.25 10.15 41.40
account for every penny.
9/6/2009
9/10/2009
65013
65014
2.75
2.00
3
1
103.13
50.00
141.75
-
244.88
50.00
9/12/2009 65015 1.50 1 37.50 - 37.50
 Naturally, they want to
9/13/2009
9/16/2009
65016
65017
2.75
2.25
3
2
103.13
67.50
55.46
27.12
158.59
94.62
see decimal points.
9/16/2009
9/17/2009
65018
65019
3.25
3.50
2
1
97.50
87.50
33.75
15.89
131.25
103.39
9/17/2009 65020 2.25 2 67.50 25.46 92.96
9/19/2009 65021 1.25 1 31.25 - 31.25
9/20/2009 65022 1.75 3 65.63 12.00 77.63
9/22/2009 65023 1.50 1 37.50 155.47 192.97
9/25/2009 65024 1.75 1 43.75 87.50 131.25
9/26/2009 65025 2.50 3 93.75 141.63 235.38
9/27/2009 65026 3.75 3 140.63 142.88 283.51
9/28/2009 65027 4.00 2 120.00 - 120.00
9/30/2009 65028 4.75 1 118.75 47.66 166.41
TOTAL
SERVICE
BILLINGS 42.75 1,296.25 896.72 2,192.97

11. Decimal Places 3 Clearline Manufacturing
 Big picture people are Company Sales - 2010
looking at how the Month
January
Projected
$140,100
Actual
$120,350
company is doing and February $152,100 $139,280
March $161,800 $155,850
where it’s going. April $145,000 $163,200
May $130,500 $125,400
 Decimals just muddy the June $158,000 $150,900
July $132,500 $146,350
message for them. August $153,750 $161,500
September $135,250 $155,950
October $160,250 $165,970
November $145,500 $152,900
December $135,500 $128,250

12. Decimal Places 4
January $140,000,000
$140,000
 If you’re not sure, look at February $152,000,000
$152,000
the numbers. Do they March
April
$160,000,000
$160,000
$145,000,000
$145,000
look like they are May $130,000,000
$130,000
June $158,000,000
$158,000
rounded to the nearest … July $132,000,000
$132,000
 thousand?? August
September
$153,000,000
$153,000
$135,000,000
$135,000
 million?? October $16,000,000
$16,000
November $140,000,000
$140,000
 These numbers certainly December $135,000,000
$135,000
don’t need decimals.

13. Format EVERY number!
 Here are four sets of the
same numbers. Notice 4,567
the third one doesn’t line 4,567
up with the others. 4,567
 This is a resultthe
What’s of slight 4,567
solution???
differences in typing –
someone typed the
comma in the third row,
whereas the others were
formatted for commas.

14. Using the ribbon
 You can do almost all of the number formatting you
will need using just these five buttons in the Number
group of the Home tab
 For complete details, click here and use the Format
Cells dialog box

15. You will be graded on formatting!!
 Number formatting is very
important, even though
our text doesn’t emphasize
it so much.
 Remember – Format
EVERY number, and
control decimal places.
 You may review this
presentation at any time to
refresh your
understanding.

16. Now for the assignment…
 In your chapter 3 folder, there is a file named Format
Practice.
 Open it and follow the directions.
 Save as YourNameFormat Practice and close when
complete.