1. PowerPoint – Project 1
Pgs. PPT2 – PPT71

2.  A PowerPoint presentation is also called a
slideshow because the creator is creating slides,
not pages or images
 The collection of slides in a presentation is
called a deck
 One of the more common uses for a
PowerPoint is to enhance an oral presentation
 This means the PowerPoint reinforces what the
speaker is saying – not actually saying it for them
 Another use is a stand-alone presentation
 This is when the creator makes the presentation to
run on its own without a speaker

3.  A document theme is a specific design with
coordinating colors, fonts, and special effects
such as shadows and reflections
 Each theme has a set of 4 alternate designs called
variants.
 A theme can be a selected when first creating a
new PowerPoint or it can be changed later by
clicking on the Design tab and looking through
the Themes group

4.  When PowerPoint is initially opened the Title
Slide Layout appears.
 The purpose here is to introduce the topic to the
audience
 There are two boxes on the title slide called
placeholders – shown by dotted lines
 Placeholders will appear on almost every layout
 The dotted lines will not print
 To delete a placeholder click on the dotted line –
once selected hit the delete key

5.  When a creator is giving a presentation with
the aide of a PowerPoint he/she should use the
7 X 7 rule – 7 words per line / 7 lines per slide.
 This is not a set in stone – if there is an oral
presentation going on the focus should be on
the presenter not on the PowerPoint so less is
better
 If there is no oral presentation, such as this,
then a more detailed slide is needed

6.  To format means to modify the appearance of
text, paragraph, page, or object
 The font defines the appearance and shape of
all text, punctuation marks, and symbols
 Font size refers to the height of a character
 Font are measured in points
 Font style refers to how the characters are
formatted – Bold, Italic, or Bold Italic

7.  The backbone of most PowerPoints is bulleted
lists
 A bulleted list is a list of paragraphs preceded
by a bullet or a symbol (in this case a square)
 Many bulleted lists have different levels – the
sub levels contain information about the level
above it

8.  As the user moves down levels they are
demoting the text – going from level 1 to 2 or 2
to 3
 As the user moves up levels they are
promoting text – going from 3 to 2 or 2 to 1
This example shows demotion from level 1
all the way to level 4 then promotion from
level 4 back up to level 1

9.  A layout specifies the
arrangement of placeholders on
a slide
 The placeholders can contain
several different objects such as
– Text, Pictures, Charts, Tables,
and Shapes
 To choose a layout the user must
go to the Layout Gallery
 The Layout Gallery is located on
the Home Ribbon under the
New Slide button – click where
it says New Slide, not the icon

10.  There are 9 different layouts to choose from
 5 of the 9 contain text and content meaning the
slide will have a bulleted list on one portion of
the slide and an image, chart, table, etc. on the
other portion
 If the user has created a slide the layout can be
changed – click the layout dropdown button
next to New Slide -- the objects currently on the
slide will move to fit the new layout.

11.  A view is the mode in which PowerPoint
appears on the screen
 The default view is Normal View
 Normal view consists of three working areas
 On the left is the Slides / Outline Pane – The slides tab
shows mini-slides or thumbnails of what the slide looks
like. The outline tab shows the slide in outline or text
format without the designs or layouts
 The slide pane which is the main portion of the screen
 The Notes pane located at the bottom – this is for the
presenter to make notes – these do not show on the
presentation

12.  A second view is the Slide Sorter view – this
allows the user to see mini-slides of the
presentation in the order they will come up.
This can aide in organization
 The next view is called Reading View – this
allows the user to view the presentation much
like a book – with arrows to go back and forth

13.  The final view is called Slide Show view – this
actually plays the presentation as it is intended
 This view can also be achieved by pressing the F5
key on the top of your keyboard
 The different views can be selected on the
bottom right of the screen next to the Zoom
slider
Normal
Slide
Sorter
Reading
Slide
Show

14.  A clip is a single media file, such as a
photo, illustration, sound, or video
 Clipart is now gone as many of you have found out.
Microsoft did not want to support it any longer. All
pictures will now be retrieved from the Internet
 Clicking on Pictures on the Insert Ribbon will
take you to a browse window to search your
computer
 Clicking on Online
Pictures will take
you to an online
search box (Bing) to
look for pictures

15.  The red circles are
pointing out sizing
handles that can be
uses to resize an
image
 The purple circle is
showing the rotation
handle – this allows
the images to be
turned in several
ways

16.  By default PowerPoint ends a slideshow with a
black slide – never showing the audience
normal view
 It is best to end the show with a similar slide to
the title slide – showing the title of the
presentation and the presenters name. It may
also include additional information such as
how to contact the presenter at a later time
(email, phone, or address)

17.  To go back to a completed slide simply click on
the thumbnail or bullet (if on the outline tab).
This will make that slide the active slide in the
slide pane – changes now can be made.
 There may be a need to rearrange them – the
easiest way to accomplish this is to drag and
drop
 Either in normal view in the Slides pane or in slide
sorter view is the best
 Click and hold on the slide to be moved and drop it
where it is to be located – a line will signify where it
will be place (the line is horizontal in normal view
and vertical in slide sorter view)

18.  Animations are visual and sound effects applied to
text or content on a slide
 To add animation select an object on a slide then click the
animations tab. Select an animation from the Animation
group and presto it is animated
 Transitions is an effect used to progress from one
slide to another
 To add transitions to slides select the slide or slides that
are to have transitions, click the transitions tab, then
choose the transition in the transition group.
 As mentioned earlier there is more to transitions
and animations, but you will have to take the next
class, Digitized Presentation, to learn them!!!

19.  Much like all other MS Office
Applications the user needs to click
File and Print to get to the Print
menu
 The user can select to print all slides
or just a couple
 The user can select to print multiple
slides per page (up to 9)

20.  For many this will be information that is
already known, but for others this will be
brand new stuff – take time going through the
steps in the book and projects.
 Explore PowerPoint a little if time allows. It is a
very powerful program if the time is taken to
learn it.