2. When inserting a picture make sure of the
location of your insertion point. The insertion
point identifies where the picture will be
inserted
The insert picture button is located on the
Insert ribbon (click insert tab) in the
illustrations group
3. Note - when you click on the Insert tab the buttons
and groupings change from what appeared on the
Home ribbon
Once the user has inserted an image a new tab will
appear – this is called a contextual tab
These tabs are different depending on the action being
taken
The inserted object needs to be selected in order for these
tabs to show up.
Contextual tabs for a table Contextual tabs for a picture
4. Resizing means to enlarge or reduce the size of
the graphic
The graphic must be selected
Click and drag one one of the sizing handles
To keep the height and width proportional – hold
down the shift key while dragging
5. A style is a named group of formatting
characteristics
There are over 25 picture styles to choose from in MS
Word
Picture styles are located on the contextual Picture
Tools Format tab in the Picture Styles group
Allows user to scroll through
styles one line at a time
Displays entire gallery when clicked
6. Picture effects enable a user to further
customize a graphic
Effects included in MS Word: shadows, reflections,
glow, soft edges, bevel, and 3-D rotation
The difference between styles and effects are
the options available – each effect has several
different options to change whereas a style
does not
Picture Effects can be selected
from the Picture Tools Format
contextual ribbon
7. A page border is a line or artistic effect that
goes around the entire document
The page border option button is on the page layout
ribbon in the page background grouping
When the user selects this option a new window
appears where exact selections can be made
8. Paragraph spacing be set before and after a
paragraph.
The spacing setting is available on the Page Layout
Ribbon in the Paragraph grouping
By default MS Word sets the spacing at 0 before and
10 pt after (this accounts for the large space when a
user hits enter)
9. There are several ways to delete text from a
document:
The delete key – when this is pressed it will delete
one character to the right
The backspace key – this will erase one character to
the left
Selecting an entire word or sentence and then
pressing delete or backspace will erase the selection
When moving text the user should use the
drag-and-drop method
Select the text to be moved | click and hold on that
text | move the text to the desired location | release
the mouse button
10. Document properties are the details about a file
To get to the document properties window click the
file tab | click info
Another word for the properties of a document is
metadata
A Keyword is a word or phrase that further
describes the document
11. Topics covered in this chapter:
Enter text in a document
Format text
Insert a picture
Format a picture
Add a page border
Print a document
