AgileSerbia 2019-Closing Keynote by Mirko-Kleiner about Lean-Agile Procurement

400%
MirkoKleiner
Increased Time-to-Market in Sourcing 
© All rights reserved

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H.P.Kählin,ScrumMasterCKW
TheMan

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CKW
The situation @ CKW on 1st of April 2018
The CKW Group is a Swiss energy company with 200’000
customers, 1700 employees an annual revenue of $850
million. It is still in the early stages of transitioning to
business agility.
• 1.1.2018 - 31.3.2018: The board approved the project
«SOLER» that should introduce a new collaboration and
communication softwaresuite for their 1700 employees
• 31.04.2018 - 30.06.2018: A solutionandsupplier should
be found
• 01.07.2018 - 30.09.2018: In this time space a project
should happen
THE CHALLENGE

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The overall challenge
Sourcing takes a lot of Time without creating Value for the Customer
Value
Time-to-Market
~6-12Months
SPECIFICATION
OFFER
CONTRACT
AGILE DELIVERYIDEA
WTF !"#
GoLive Oct1,2020Start Mar222018

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Lean Agile Procurement
Agile from the Start, eliminate Waste & increase Time to Market
Value
Time-to-Market
Vision
5-6Months
Start Mar222018 GoLiveR1.0 Oct1,2018
StartAgileDelivery Endof April2018

RADICAL MINDSHIFT
PAST TODAY
Cross-functionalCollaboration
Acceptuncertainty
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LEAN PROCUREMENT CANVAS
Partner
(Supplier)
Focus Customer
(Buyer)
Why
WhatHow
Who

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LEAN PROCUREMENT CANVAS
REACHED WHEN
ACHIEVED WITHIN CONTAINS
Importance
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Lean Agile Procurement
An end-to-end Approach to build & manage adaptive Partner Ecosystems
DaysinsteadofMonths
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Business Model
Canvas
1 Initialization 3 BigRoomDay/s2
Lean Procurement  
Canvas
Preparation
✓
4 PeerFeedback

INVITATION
SENT TO 3
VENDORS
CONTRACT
SENT (Draft)
1. Initialization
Setup an Agile Product Development Team, that does the Sourcing themself
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1 Mar22

NOW
Setup anagile,cross-functionalTeam
EmpoweritwithmainStakeholders
© All rights reserved 11 !11
1 Mar 22

NOW
Source: CKW, public Review / Pocathon 2018
AgreeonajointWorkingAgreement
1 Mar22
Start Collaboration
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2. Preparation
Gather real Customer Needs & prepare Big Room Evaluation Days
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WORKING DAYS DAYS WITH VENDORS
1 Mar22
2 Mar26
3 Apr25
3+4 Apr26

NOW
Initialization, Alignment & Empowerment of the x-functional team
IdentifyCustomerSegments
PrepareforUserValidationWorkshop
2 Mar23
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Quelle CKW, public Review / Pocathon 2018
GatherNeedswithrealUsers
Preparefor BigRoomEvaluationWorkshop
2 Mar26

INVITATION
SENT TO 3
VENDORS
CONTRACT
SENT (Draft)
3. Execution & 4. Decision
Co-Create an Agile Contract with the Vendors & run a Proof-of-Concept (Speed-Dating :-)
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1 Mar22
2 Mar26
3 Apr25
3+4 Apr26

Alignwith Peoplethat willdotheJob
Start CooperationevenbeforeaContract
Invite3CompetitorsinthesameRoom
3 Apr 25

LetTeam MembersIntroducetheirCompany
3 Apr25
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(ScaledSprintPlanningof PoC)
Let theTeamMembers pulltheirWork
3 Apr25
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EstimateCustomerneeds
Co-createajointAgileRoadmap
3 Apr25

Observetheir Behaviors&Skills
3 Apr 25

RunPrivateSessionsaboutSolutionDesign
ImproveAgileContract together
4 Apr26
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23
EricChaumette ManagedDeliveryCentersProgramManagementAirFrance
Insteadof eliminating thelesspromising
offersweendedupimprovingeachproposal
andchoosingthebestone!
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AgreeonPricingModel
Update&CommittoAgileContract
4 Apr26
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UrsulaSury- licjur,DieAdvokaturAG
TheLeanProcurement Canvas
isanAgile Contract
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DemoResults
GetPeer-Feedback
Team-Decision
4 Apr26

Source: localsearch & flowdays, Philipp Engstler 2016

5weeks(leadtime)
INVITATION
SENT TO 3
VENDORS
CONTRACT
SENT (Draft)
Improved Time to Market
From Idea to 1st Value delivered in just 5 Weeks, being faster would be easily possible!
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1 Mar22
2 Mar26
3 Apr25
3+4 Apr26

*Comparison to anothercasefromthepastwithasimilarcomplexity
Our Results
Faster, cheaper, better
4xfasterfromIdea to1stValuedelivered
1/2Effort
80%SavingsthroughFocus
90%recommendtheApproach
65%Budgetleadto
120%BusinessObjectives
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des Budgets Zielerreichung
One more thing - Agile Controlling & Forecasting
Agile Teams need good frame conditions, without we end up in Anarchy
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CapacityofTeam Members
Handling3 vendorssimultaneously
© All rights reserved 31
CONCLUSIONS
Legal asks for a template
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Challenges
Yes, we also had challenges and still have!-But now those are transparent and get solved.
Stay in the Driver-seat
Mind-shift-We arealljusthuman

Procurement on Disruption
Learnings from the field applying lean-agile Procurement
Mirko Kleiner, co-founder flowdays
Judges’comments,Oct2018
ThisProjecttook averyinnovative
ApproachtoAgileSourcing

Leaveyourcomfortzone&
findmanagementsupport
ExperimentwiththeLeanProcurementCanvas
© All rights reserved 33
CONCLUSIONS
Createapositivimpactinanunexpected
Domain,it’saWIN-WIN!
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Conclusions
Make it like H.P. - Be the change you wanna see in the world!

D.Steiner,GeneralManagerAlfapeople
Results achievedwere morevaluable thana traditional offer.
coordinatedsolutionsinashorttime withthecustomer.The
becausewewereabletodevelop,reconcileandretain
Lean-AgileProcurement wasextremelyeffective,
EXPECT THE UNEXPECTED

Next workshops
Alliance
In Cooperation
Minsk
Certified LAP Trainers
on 3 ContinentsLatest early Adopters
YOU?
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THANK YOU!
Mirko Kleiner
+41796011990
mirko@flowdays.net
FREEDOWNLOAD
www.lean-agile-procurement.com
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AgileSerbia 2019-Closing Keynote by Mirko-Kleiner about Lean-Agile Procurement

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