1. Getting Things Done –
how to increase your
personal productivity
Adam Cetnerowski
GP Madrid 2014

2. Intel Information Technology
2
Source Material

3. Intel Information Technology
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The Power of the...
• Collection Habit
Collect all your open loops
and keep them out of your head
• Next-Action Decision
What’s the next action you
take to move forward?
• Outcome Focusing
Make it up or make it happen

4. Intel Information Technology
The Workflow
• Collection
• Process
• Organize
• Review
• Do
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Image source: http://schurpf.com/getting-things-done-trello-google-calendar-
evernote-zapier-project-task-management/

5. Intel Information Technology
Collection
• Physical in-basket
• Paper-based notes
• Electronic notes
• Voice recordings
• E-mail
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Image source: http://schurpf.com/getting-things-done-trello-google-calendar-
evernote-zapier-project-task-management/

6. Intel Information Technology
Process
• Actionable?
• Is it a project?
• What’s the next action?
• The „two-minute” rule
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Image source: http://schurpf.com/getting-things-done-trello-google-calendar-
evernote-zapier-project-task-management/

7. Intel Information Technology
Organize
• Non-actionable:
 Trash
 Reference
 Tickler
 Someday/Maybe
• Calendar:
 Time-specific action
 Day-specific action
 Day-specific information
• Lists
 Phone
 At computer
 At desk
• Project list
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Image source: http://schurpf.com/getting-things-done-trello-google-calendar-
evernote-zapier-project-task-management/

8. Intel Information Technology
Review
• Weekly review
 Projects – next action?
 Waiting For – reminder?
 Calendar – what triggered?
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Image source: http://schurpf.com/getting-things-done-trello-google-calendar-
evernote-zapier-project-task-management/

9. Intel Information Technology
Do
• Context
• Time available
• Energy available
• Priority
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Image source: http://schurpf.com/getting-things-done-trello-google-calendar-
evernote-zapier-project-task-management/

10. Intel Information Technology
10
My Setup
• Inbox:
Email inbox, paper tray (letters, note paper, printouts, physical objects), GTasks
• Reference:
Folders
• Lists:
Google Tasks
• Calendar:
Google calendar