Loans Reduced by NSLDS

1. Loans Reduced
by NSLDS Data

2. Claim Worklist Item
Go to “Pending Worklist” screen and “claim next item” for Loans Reduced by NSLDS Data

3. Review Comments
▪ Review comments on View Financial Aid Status Screen to see if there were any
actions taken on the student’s file
▪ Loans will typically be reduced by the system if we receive NSLDS Data that makes
student ineligible to receive the full amounts of the loans that ASU awarded

4. COD
▪ Log into COD
▪ Enter student’s SSN (obtained fromWorklist)

5. Review Current and Previous Aid Years
 Review and calculate
subsidized and
unsubsidized loans
received at prior institution

6. Review Current and Previous Aid Years
 Click on the Award ID for the
loans to view the Award Detail
Information
 Review award start date and end
date to determine loan period
 Review academic period start
and end date
 Determine remaining annual
loan eligibility based on
dependency status, grade level,
and loans received at prior
institution

7. Review and Update Incoming Aggregate Data (if applicable)
 Go to the “Update Incoming
Aggregates” screen in PeopleSoft.
 Ensure that all loans are present
according to information on COD
for each type of loan received
 If student has received another
disbursement or the loan amounts
have changed you will need to
update to reflect accurately

8. Review Financial Aid Awarded
▪ Review awards offered and/or received in the Assign Awards screen
for the current academic year

9. Review for Spring Eligibility
▪ If student has renewed eligibility for the Spring term you may post
the eligibility in the Spring term
– NOTE: If posting spring loans for students who are eligible for spring only loans,
zero out that years overlapping loan in the Update incoming aggregate screen
and put a “1” in the “Terms” field so that the funds aren’t reduced in the future
▪ Place student on the Loans Reduced by NSLDS Data Google Doc
https://docs.google.com/a/asu.edu/spreadsheets/d/1yE4KRoCXYvd4
1nhwl9e7iQyp2xGF6mh3Iml07WIdt7k/edit?usp=sharing
– Include student ID, First Name, Last Name, Bill owed for fall, and advise whether
loan was billed back or not. Kerry will send information toVanessa for
adjustment.

10. Send Counseling Communication
▪ Send Loan Limit Exceeded Communication to advise
student why their loans were reduced and if they have
been posted in the Spring term or not