Project Charter on cafe pink

1. Project Title
CONSTRUCTION OF CAFÉ WITH THE NAME OF CAFÉ PINK
Company Name
APEX BUILDING COMPANY
Submitted to
Mam Rabia Jameel
Submitted By
Mubasher fiaz
Zeeshan Aslam
Abdul Basit
Naveed
Kashif
Date: 22-12-2018

2. Table of Contents
Table of Contents.................................................................................................................2
Executive Summary ............................................................................................................3
Project Objective: ...............................................................................................................4
Contract:..............................................................................................................................4
Project Definitions...............................................................................................................5
Vision...................................................................................................................................5
Key objectives.....................................................................................................................5
Scope....................................................................................................................................6
Collect Requirements...........................................................................................................6
Site Selection.......................................................................................................................6
Site plan...............................................................................................................................6
Site Coverage and Impermeable Material Site Coverage Plan............................................7
Business Need and Business Benefits.................................................................................8
Project Scope Description:..................................................................................................9
Major Deliverables and Target Schedule............................................................................9
Assumptions......................................................................................................................10
Constraints.........................................................................................................................10
Risk of Project Termination...............................................................................................10
Project Manager Authority and Duties..............................................................................11
Identify Stakeholders.........................................................................................................12
Key Stakeholders...............................................................................................................12
Project Responsibility .......................................................................................................13
Organization Structure.......................................................................................................14
Determine Budget:.............................................................................................................15
Project Funding Requirement:...........................................................................................15
Action Plan: ......................................................................................................................15
Project Work Breakdown Structure...................................................................................17
Milestones:.........................................................................................................................17
Resource Plan: ..................................................................................................................18
University of Lahore

3. CONSTRUCTION OF CAFE PINK
Executive Summary
The construction of the Café will cost 10 lac PKR. The Café will only be
used by the customers of Lahore primarily. While studying the potential
market we have come to know that there are around 1,700,000 women of
Lahore and about 90% percent of them face a problem of going alone in the
current unhealthy environment. Moreover the project will be completed
within 6 months under the supervision of project manager. The process will
be cost effective and monitoring will be done throughout the project As we
all know that women were treated inhumanely in the past, that trend is
improved but even now a days they are not accepted by the men and mostly
the people with strong religious families do not allow their females to go out
alone because of the biased society is which exist even now. The main
benefit of the construction of a café is to provide safe and secure
environment to women where even the religious families would feel free to
send their daughters and females as well. This will create a positive impact
on the society in which we live and women will get empowerment and
social respect. Moreover the atmosphere of the café will make the women to
relax and the idea is completely novel, for there is virtual nonexistence in
Pakistan of any place such as the one proposed that is intended to serve the
said purpose. Our idea is very practical and workable because it successfully
addresses one of the biggest concerns of females within the country. The
majority of women in Pakistan are unable to spend a quality time out on
their own because they are bound by social, religious and societal restraints.
The answer to their problem is, without doubt, ‘Café Pink’ where they can
securely take a break and enjoy whenever they feel the need to.
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4. CONSTRUCTION OF CAFE PINK
Project Objective:
Recent trends indicate that it is getting increasingly difficult for women
these days to go out, for say shopping, travelling or working without being
subjected to social and other biases. Moreover, working in a secure and
healthy environment is also growing difficult by the day for women due to
undue male dominance in the work place. All these factors act in concert
with numerous others to adversely affect female employment in the country,
rendering women unable to contribute positively towards the development
of the nation. Hence, there is a need for women to have a healthy workplace
where they can not only work freely, but also relax and enjoy themselves at
the same time. Our idea of construction of “Cafe Pink” is a unique and
completely novel one that is intended to attend to the various needs and
demands of the female members of our society. It aims at developing a
marketplace, exclusively for women that will ensure provision of the cafe
required by them. The construction of a café will initially be provided to the
women of Lahore. Apex Building Company (Pvt.) Limited submitted
proposal to acquire the tender and bid on the respected tender notice issued
by Habib Rafi Group of Companies. Apex Building Company (Pvt.) Limited
has a well-organized project team as well as necessary equipment or the
construction of the Cafe. Habib Rafi Group of Companies selected Apex
Building Company (Pvt.) Limited for the construction of the cafe and
approved their proposal.
Contract:
A contract is a legal agreement between two parties. Contract is made
between Sidra Sardar Mann and Habib Rafiq Group of Companies
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5. CONSTRUCTION OF CAFE PINK
Project Definitions
Vision
The vision is to “PROVIDE SECURE ENVIRONMENT FOR
CUSTOMERS UNDER ONE ROOF”
Key objectives
Recent trends indicate that it is getting increasingly difficult for women
these days to go out, for say shopping, travelling or working without being
subjected to social and other biases. Moreover, working in a secure and
healthy environment is also growing difficult by the day for women due to
undue male dominance in the work place. All these factors act in concert
with numerous others to adversely affect female employment in the country,
rendering women unable to contribute positively towards the development
of the nation. Hence, there is a need for women to have a healthy workplace
where they can not only work freely, but also relax and enjoy themselves at
the same time. Our idea of construction of “Cafe Pink” is a unique and
completely novel one that is intended to attend to the various needs and
demands of the female members of our society. It aims at developing a
marketplace, exclusively for women that will ensure provision of the cafe
required by them. The construction of a café will initially be provided to the
women of Lahore. Apex Building Company (Pvt.) Limited submitted
proposal to acquire the tender and bid on the respected tender notice issued
by Habib Rafiq Group of Companies. Apex Building Company (Pvt.)
Limited has a well-organized project team as well as necessary equipment or
the construction of the Cafe. Habib Rafiq Group of Companies selected
Apex Building Company (Pvt.) Limited for the construction of the cafe and
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6. CONSTRUCTION OF CAFE PINK
approved their proposal.
Scope
The main goal of this project is to construct a cafe within six months by
analyzing the stakeholders’ needs and interests. A plan that will help to
analyze and manage the project requirement throughout the whole project.
Collect Requirements
Collect Requirements is the process of defining and documenting
stakeholders’ needs to meet the project objectives.
Site Selection
Survey Plan prepared by Apex Building Company Pvt. Limited, on the land
provided by the Habib Rafiq Group of Companies to certified correct with
original seals and signatures that should include the following: Soil test, The
PID (The Property Identifier Number) Legal description (found on tax
notice) Identify location, as well as location and width of any lane(s)
Dimensions of site Indicate location and dimensions of all surrounding
(buildings if any) on the site for proposed additions Indicate front and rear
yard depth at each corner of the land (especially important where site
dimensions are irregular) Width & condition of lane Indicate location of
existing street crossings
Site plan
Legal Description and north arrow location and dimension of lanes
Dimension of site Size of all yards, measured from the property line,
including front yard, side yards, rear yard and separation distance Indicate
limiting distance between the principle building and the laneway. Indicate
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7. CONSTRUCTION OF CAFE PINK
location of all window seats, bay windows and doors Building dimensions
this includes principal building and any accessory buildings Indicate access
to parking, width of access and the number of parking spaces provided.
Site Coverage and Impermeable Material Site Coverage Plan
Indicate and dimension all impermeable material, including all buildings,
sidewalks, paved areas, decks, pools, plastic planting area sheets and other
construction. Impermeable Material Site Coverage statement (maximum and
proposed) Site Coverage Statement.
Designing and Architectural work
Making and designing the architectural and structural designs and drawings
Floor Plans
Floor Plans should include the following: Excavation of foundations
Indicate all outside floor dimensions (to be taken to the extreme outer limits
of the building) Proposed building width and depth match what is shown on
Site plan Indicate room dimension, including finished/unfinished areas
Indicate stair details (rise/run, width, handrails, headroom etc.) Indicate all
door, window and skylight locations and dimensions Indicate construction of
wall assemblies and fire separations Highlight shear walls and cross
reference with specific details Indicate plumbing fixtures indicate the
locations of all smoke and carbon monoxide alarms on all floors.
Elevations
Indicate All elevations(front, rear and sides) Exterior cladding finish details
and material of exterior Elevation at the top of wall under the eaves is
required to calculate exposed building face Dimensions of any exterior
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8. CONSTRUCTION OF CAFE PINK
guards and guard details Indicate location of bay windows, window wells,
chimneys including height to roof ratio Eave overhang dimensions including
Gutters Indicate location and sizes of all windows, doors and skylights
including safety glass where required (must match floor plans) Elevation of
proposed top of concrete around the perimeter of the building
Business Need and Business Benefits
The construction of Café Pink is a completely unique idea which would
benefit the women of Pakistan. Generally, women in Pakistan are unable to
go out alone to have got together etc., without being subjected to other
biases. The community where we live, men are still dominant as compared
to women. Some of the families don’t allow their daughters to go out alone.
Keeping this fact in consideration, the construction of Café Pink will
contribute positively to the society and women will be given safe and
healthy environment to relax and chat with each other. As the construction
of café is only targeting the females of Lahore and the employees will also
be females only, it depicts the uniqueness of the project the idea is
exclusively for women of Lahore where they feel free to spend the time with
immense leisure.
Benefits of Project
About 80% of the total population of working women in Islamabad faces the
problem of unhealthy workplace environment. As a result of construction of
‘Cafe Pink’, women will be empowered through provision of employment
opportunities in a female-friendly working environment. Moreover, the
majority of females who are unemployed and are based in their homes will
be able to utilize the cost-effective services in order to relax and enjoy
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9. CONSTRUCTION OF CAFE PINK
themselves.
Project Scope Description:
The project scope is limited to the complete Construction of The Café
facility to the required standards as envisioned by the client. The building is
supposed to meet the Cafe’s Group quality standards expectation and design
requirements. The scope will include: Getting approvals, construction work,
budgeting, Project review and control and quality assurance. During the
contract clients had mentioned one requirement that the building of the Café
should be constructed in that manner so that it could actually fulfill the basic
reason to build this luxurious. So the design of the building of Cafe should
be accordingly which will be designed by subcontractor.
Major Deliverables and Target Schedule
The projects main deliverables is to meet all the luxurious requirement as
stated by the owner and deliver complete Café with all the required
infrastructures for this Cafe to build and then later to operate this Café on
7th October 2018 and within the budget of Rs. 10, 00,000/-.The project
deliverable has been divided to four main project deliverable to ensure the
client’s satisfaction towards the project and could know if there is any
change request relating to the construction of Cafe.
These four main deliverables are:
Deliverable Description Target Due Date
Evaluation of Potential Architects and sub-
contractors
1-5-2018
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10. CONSTRUCTION OF CAFE PINK
Obtain relevant licenses and Approvals 20-11-2018
Actual construction of the Cafe 5-12-2018
Commissioning and Hand over activities 19-2-2019
Assumptions
 Requisite funding as estimated above shall be available as the project
begins.
 Machinery and equipment will be provided in time to start the project
 Attention will be given by the Project Manager and sponsor
 Suppliers will be kept up to date
 Quality of service should be maintained according to the standards
 Soil erosion will be countered by expansion
Constraints
 Site work to be done from 8.00am-6.00pm
 Contractor can contract out service but maintain the quality
 Contractor responsible for sub-contracted work
 Political and religious influences of various parties
 Coastal erosion rate of 6% per year
Risk of Project Termination
 The Contractor shall repay forthwith to the Council any advance
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11. CONSTRUCTION OF CAFE PINK
payments made by the Council relating to any Services not performed
by the Contractor in accordance with the Contract.
 The Contractor shall provide to the Council or a replacement
contractor nominated by the Council any Council Data in its
possession either in its then current format or in a format nominated
by the Council.
 The Contractor shall cease to use the Council Data.
 Each party shall return all items supplied to it in connection with the
Contract by the other party.
 Contract as from the date of service of such notice if: This Agreement
shall have a term commencing on the date written above and shall
terminate on 7st May 2018.
 Either party may terminate this Agreement thirty (30) days after
written notice is given to other party. In the event this Agreement is
terminated in accordance with this section the Company shall pay for
all expenses up to termination and for reasonable commitments made
by company related to the Project, prior to date of notice of
termination, for which Company is financially responsible. If any of
the clause violated by the Company will terminate the contract and
Company shall not be liable to do legal prosecution.
Project Manager Authority and Duties
The Project Manager, Sidra Sardar Mann, is hereby authorized to interface
with management as required, involved with the planning, controlling and
monitoring, managing and directing the assigned project resources to best
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12. CONSTRUCTION OF CAFE PINK
meet project objectives, delegate responsibilities to ensure work is assigned
and completed on time and within budget, to communicate with the
contractors and management. She is also responsible for developing the
project plan, monitoring the schedule, cost, and scope of the project during
implementation, and maintaining control over the project by measuring
performance and taking corrective action.
Identify Stakeholders
Identify Stakeholders is the process of identifying all people or organizations
impacted by the project or people who are the stake in the project is
stakeholder.
All inputs are discussed above in Develop project charter. And these are:
• Project charter
• Enterprise environment factors
• Organizational process assets
Different tools and techniques are also used to identify stakeholder like
stakeholder analysis and expert judgment.
We are using some experts to analyze stakeholders and these experts are:
Mr. Hamid Usman
Miss Rana Tabussum
Mr. Adil Shabir
Key Stakeholders
Designation Name
Project sponsor CH.Fazal Muqeem
Project manager Sidra Sardar Mann
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13. CONSTRUCTION OF CAFE PINK
Project team leader Adil Zahid11
CEO Café Pink Kamran Malik
Vice President, Café Pink Hamza Ahmed
Project supervisor Dr.Ali Ahsan
Project Responsibility
The Project Team Members are responsible for executing tasks and
producing deliverables as outlined in the Project Plan and directed by the
Project Manager, at whatever level of effort or participation has been
defined for them. The role of Project Sponsor is to meet regularly with
project manager (weekly or bi-weekly) to review project timeline, key
milestones and outstanding issues. The Customer’s responsibility is to
accurately represent their business units’ needs to the Project Team, and to
validate the deliverables that describe the product or service that the project
will produce.
Stakeholder Role Impact Influence Needs
Vice President
Café Pink
Director
Tech
External Supporter On-time, on-budget
delivery
CEO Café Pink Business
Lead
External Supporter Measurable business
success, on time
delivery
R&D Executive Project
Sponsor
External Supporter Skilled Resources
Manager R&D Project
Sponsor
External Supporter Monthly Meetings
Manager Project
Manager
Internal Influence
r
Daily Meetings
Project Team Project Internal Influence Daily Meetings
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14. CONSTRUCTION OF CAFE PINK
Team
Member
r
Supervisor Project
Team
Member
Internal Influence
r
Daily Meetings
Service Providers
to
Females
Client External Supporter Project Success
Centre for
Advance
studies in
engineering
Supporting
Organization
Internal Supporter Project Success
Administration
Department
Project
Customer
External Influence
r
Project
Completion
CEO at APEX Project
Supporter
Internal Supporter Project Success
Organization Structure
Show the organizational structure
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15. CONSTRUCTION OF CAFE PINK
Determine Budget:
Funds will be provided by several NGO’s in order to construct the Café for
females.
The estimated budget for the budget is 10, 00,000/- respectively.
Project Funding Requirement:
Funds will be provided by several NGO’s in order to construct the Café for
females.
Action Plan:
List of phases only
• Proposal writing
• Defining team members and group leader
• Gathering required information
• Performing feasibility analysis
• Defining customer requirements
• Develop project charter
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16. CONSTRUCTION OF CAFE PINK
• Identifying stakeholders
• Collecting requirements
• Project Costing
• Project Budgeting
• Scheduling
• Project scope management planning
• Project scope statement writing
• Scope baseline
• Defining accepted work deliverables
• Project risk management planning
• Project communication management planning
• Project quality management planning
• Project procurement management planning
• Whole construction
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17. CONSTRUCTION OF CAFE PINK
Project Work Breakdown Structure
Milestones:
List of important project milestones
PROJECT DELIVERABLE TARGET
DATE
RESPONSIBILITY
Project charter approved 7-11-2018 Project Manager.
Project Stakeholders approved
the project
14-11-2018 Project manager.
Project plan completed 24-11-2018 Project Manager, Team
Leader.
Project plan approved 2-12-2018 Project Manager.
Project team assembled 9-12-2018 Team Leader, Project
Manager.
Project execution initiated 19-12-2018 Team Leader, Project Team,
Project Manager.
Project execution completed 19-2-2019 Project Manager, Marketing
dep.
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18. CONSTRUCTION OF CAFE PINK
Customer acceptance 19-3-2019 Project Manager, Team
Leader,
Project closed out 7-5-2019 Project Manager.
Resource Plan:
Brief list of major resources
Resource Justification
Cement For construction
Wood For cupboards, doors, decoration etc.
Paint For finishing touch
Electrician For electricity
Plumber For water and sewerages work
Tiles For decoration
Flooring For decoration
Water Reservoir To reserve water
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