Implementation of reminder registers in Kerala Revenue Offices.uploaded for the Kerala land revenue officers and citizens of kerala by James Joseph Adhikaram, Deputy Collector, Kerala land Revenue dpartment , Kerala.Mob- 9447464502. https://www.facebook.com/keralalawsonland/

1. SIT BACK, RELAXSIT BACK, RELAX
& ENJOY& ENJOY
Reminder free offices.Reminder free offices.
T.J Joseph, Staff Trainer.T.J Joseph, Staff Trainer.
ILDMILDM
Please use the enter
button to scroll through at
your own pace.

2. rr
REMINDER FREE OFFICES.
Presented by. T.J Joseph.
Staff trainer-ILDM&IMG

3. File Disposal in
Revenue Offices.
Present System.
Petitions received in collectorate
are forwarded to sub offices for
report.

4. File Disposal in
Revenue Offices.
Present System.
Petitions received in collectorate
are forwarded to sub offices for
report.

5. File Disposal in
Revenue Offices.
Present System.
If no reply is received,
reminders in writing are sent
till the receipt of reply.
.

6. issue ofissue of
chain ofchain of
reminders.reminders.
Long pending files.Long pending files.
DELAYDELAY
Wastage of effort,Wastage of effort,
money and materialsmoney and materials
Large files.Large files.
Increased work Load.Increased work Load.

7. COST OF A FILE.
A draft letter in a file
costs Rs 1500.
(Wages of the
Officials,allowances,cost of
materials etc…..)

8. Reminder
Free
Files.
NEW SYSTEM,

9. Paper Reminders.
Vs
REMINDER REGISTERS.
.
NEW SYSTEM

10. Procedure
1
REMINDER REGISTERS.

11. REMINDER REGISTERS.
Procedure-1
A Reminder Register with 8
columns in each page will be
maintained in the front office.
.

12. REMINDER REGISTERS.
Procedure-1
1. Serial Number.
2. File Number in the Higher office.
3. Subject.
4. Date of issue of letter for report.
5. Sub Office file Number.
6. Remarks

13. REMINDER REGISTERS.
Procedure-1
There will be separate registers for
each sub office.
or
Sufficient number of pages will be
earmarked for each sub office in a
single register.

14. Procedure
2
REMINDER REGISTERS.

15. REMINDER REGISTERS.
Procedure-2
1.Whenever Reminder is due in a
file,instead of sending the
reminder, the section clerk will
enter the details in the reminder
register.
simultaneously he will mention the
fact in the note file with serial
number in the register.

16. REMINDER REGISTERS.
Procedure-1
Writing the note file-
Eg- No reply has been received in the matter. So
the details pertaining to the file has been
entered in the reminder register with Sl No-
23. The reply may be awaited .
(Sd)
J.S

17. Procedure
3
REMINDER REGISTERS.

18. REMINDER REGISTERS.
Procedure-3
1.The officers or tapal clerks from
sub offices who visits the higher
office verify the reminder
register and note the details of
pending files related to their
office.
2. List of pending files will be sent to
each sub office 7 days before the
monthly officers conference.

19. REMINDER REGISTERS.
Procedure-3
This process will be more simple if the
reminder registers are
computerised.
Section clerks can register the
details in the computer and the list
can be sent to sub offices
via E-mail.

20. Procedure
4
REMINDER REGISTERS.

21. REMINDER REGISTERS.
Procedure-4
When ever reply from a sub office is
received at the tapal section or
front office, the corresponding Sl
No. will be rounded with red ink
after completing the entries in
column-5 with initials of the
receiving officer in remarks column.

22. Procedure
5
REMINDER REGISTERS.

23. REMINDER REGISTERS.
Procedure-5
During the monthly conference the
reminder registers are reviewed.
During the review the sub officer has
to promise the date of submission
of the reply in the pending file
which are mentioned in the register
( Sl No not rounded with red ink).
The date of promise should be noted
in the remark column.

24. Thank you.
T James Joseph,Kottayam. 9447464502