civil engineer

1. Scope Management
By
Saeed Muhammad PMP

2. Scope management
• Project scope – The work that must be
done in order to deliver a
project/product with the specified
features and functions
• Successful completion of project scope
is measured against the PM plan

3. Scope management
• Scope Planning
• Scope Change Controlling
• Scope completion

4. Scope Planning
The aim of Scope Planning is to create the Scope
Management Plan, which describes how the project
team will perform each of the following:
• Define project scope
• Define and develop WBS
• Change Control
• Scope completion

5. Tools & Techniques
• Expert judgment
• Templates, Forms, Standards

6. Create WBS
• WBS-Work breakdown Structure
• WBS is a deliverable-oriented hierarchical
decomposition of the project work into work packages
• WBS organizes and defines the total scope of the
project
• A work package can be scheduled, cost estimated,
monitored, and controlled

7. Create WBS
• WBS templates – Use a WBS from a
previous project or a standard template
to develop a WBS for this project

8. Create WBS
• Decomposition – Subdividing major project
deliverables into smaller, more manageable components
until deliverables are defined in sufficient detail for
supporting future project activities
• Identify the deliverables and related work
• Structuring and organizing the WBS
• Decomposing the upper WBS levels into lower level detailed
components
• Verifying that the degree of decomposition of the work is
necessary and sufficient

9. Scope Change Control
• A formalized process that
– Identify client’s changes and incorporate them in
management plan and ultimately in WBS
– Identify package changes and manage their
impact
– Prevent unidentified scope creep/change by
recording changes
– Highlight potential gold plating

10. Scope Change Control (HIMS)
• Client Notification
• Change control
• Client notification of change register
• Work package management plan
• Verification plan

11. Scope Completion
• Process of formalizing stakeholders’
acceptance of the completed project scope
• Reviewing work products and results
• Primarily concerned with acceptance of the
work results
• Should be established even if the project is
terminated early

12. Scope Completion (HIMS)
• Project closure checklist
• Client reference
• Client satisfaction questionnaire
• PPIR Lesson learned record

13. Definitions
• Scope creep
• Gold Plating

14. Let us do an exercise
A client has asked you to add/change scope of work
to the project. The project is under budget and a little
ahead of schedule. What should you do?
a Approve the change
b Let the client know the effects of the change on
the project
c Ask approval from the Halcrow PD/Manager
d Get approval from the Client’s PD

15. Let us do an exercise
A PM is concerned about the amount of gold plating
that has been occurring on past projects. All the
following would not be of use in controlling gold plating
EXCEPT:
a a staffing management plan.
b a financial management plan.
c a work breakdown structure.
d a risk management plan.

16. Let us do an exercise
A project manager is concentrating on ensuring that the
project includes all the work required, and only the work
required, to complete the project successfully. This is:
a time management.
b scope management.
c cost management.
d quality management.

17. Let us do an exercise
Which of the following tools and techniques are
commonly used in the Scope Definition Process?
a. Benefit / cost analysis
b. Decomposition
c. Inspection
d. WBS templates
e. b and d

18. References
• Halnet
• PMI
• WPBG EM
• Sample questions