Business admin

1. August 2015
Module 11 - Lesson 3
AC 3 - Prepare interactive slideshow for
presentation

2. August 2015
Wordy Slides
• Next few slides are contain a lot of text
rather than images in previous two
presentations.
• Using wordy slides is fine if just using
PowerPoint to communicate rather than
present, ie instead of a report
• Managers sometimes prefer just the main
points which PowerPoint is good at
Need to know more about a topic? Highlight and paste
word into search engine. Add the word powerpoint if
you want a slide show in the results.

3. August 2015
3.1 Present Slides
• Consider:
• Timing - how long, how many slides per minute?
• Content - text, images, tables, charts
• Meaning - what action should the audience take
afterwards?
• Organisation of information - how will it flow
• Audience needs - existing knowledge
• Location - presentation of for reading?
• Context - other presentations?

4. August 2015
3.2 Prepare Slides
• View and reorder slides - drag and drop
• Rehearse timing and effects - use
rehearse function
• Set up and amend slide show settings
• Print slides, handouts, speaker notes

5. August 2015
3.3 Check Presentation
• Spell check - it isn't automatic! Press F7
• Manual grammar check
• Orientation & layout
• Text alignment and formatting
• Accuracy & clarity
• Transitions and timings
• Choice and suitability of effects, actions
and links

6. August 2015
3.4 Evaluate
5 Common PowerPoint Mistakes
1.Too Many Slides
2.Too Little White Space
3.Too Many Words, Not Enough Visuals
4.The Slides Double as Handouts
5.The Slides Are For The Speaker
Read the full article here

7. August 2015
3.5 Fix Quality Problems
5 Common Quality Problems
1.Text - check the size; fonts all the same?
2.Images - they can distort
3.Effects - too many, too few; slide transition
can be difficult to get right
4.Connectivity - video doesn't work; link is
wrong
5.Readability - can't see it at the back of the
room
Some video thoughts on good and bad use of PowerPoint

8. August 2015
End of Lesson 3
• Now take the Quiz
• Get designing your
PowerPoint to
complete the
assignment!