3. Step 1: Create an Outlook Data File File, New, Outlook Data File
4. Step 2: Select Outlook Data File Type Office Outlook Personal Folders File
5. Step 3: Name the Outlook Data File (.pst file) Example: “ArchMail-01-07thru12-07” (will become: ArchMail-01-07thru12-07.pst )
6. Step 4: Password Protect? Suggest NOT to Password Protect and select OK here
7. Step 5: Open Personal Folders The file “ArchMail-01-07thru12-07.pst is displayed under Mail Folders (left) as “Personal Folders”
8.
9. Step 7: Sort then Move Email into the folders you just created 1) Sort by date (Received) 2) Select the range of emails (use Shift and/or Ctrl keys to select) 3)Drag and drop into the folders you created in “Personnel folders”
10. Step 8: When your finished, Close the Personal Folder Right Clk Personal Folders and select “Close Personal Folders”
11. The .pst file… In this example: “ArchMail-01-07thru12-07.pst” (or the “Personal Folder” you moved email into..) 1) Is stored in C:ocuments and Settingssernameocal Settingspplication Dataicrosoftutlook 2) Can be Re-Opened in Outlook 3) Needs to be backed up
12. How to re-open the Outlook Data File(s) file you create Step 1: Open Outlook Data File Select File, Open, Outlook Data File
13. Step 2: Select the Date Range file you wish to open.. 1) Select the File 2) Select OK
14. Step 3: “Personal Folders” is the file you just opened 1) Find the email msg you are looking for and read, copy, print, etc..
15. Step 4: When you’re done, Close the Personal Folder Right Clk Personal Folders and select “Close Personal Folders”