You can access the recording of this webinar here: https://www.youtube.com/watch?v=yp_bKzhMaT0&feature=youtu.be You can download the sponsorship prospectus here: https://www.openstack.org/assets/vancouver-summit/openstack-vancouver-prospectus-draft-12-19-2014.pdf

1. January 14, 2015
Vancouver Summit Sponsor Overview

2. 2

3. 3
Prospectus: openstack.org/summit/vancouver-
2015/become-a-sponsor/

4. 4
Topics
• Format & Passes
• Sponsorship Contracts
• Summit Venue
• Sponsorship Packages
• Expo Hours
• Sponsorship Add-Ons
• Other Summit Info & Reminders
• Q&A

5. 5

6. 6
For sponsor booth staff, we recommend the Keynote +
Marketplace level pass.

7. 7
How to
Become A Sponsor

8. 8
First: Sign Master Sponsorship Agreement
• You must sign the MSA before you sign the Vancouver
Summit Sponsorship Agreement
• The executable MSA contract is available to sign here:
https://www.openstack.org/summit/vancouver-
2015/become-a-sponsor/
• You’ve already completed this step if your company
previously sponsored one or more of the OpenStack
Summits in:
• Paris
• Atlanta
• Hong Kong
• Portland

9. 9
Second: Sign Vancouver Summit Contract
• A link to the executable electronic contract will be
made available at openstack.org/summit on Thursday,
January 28 at 11:00am CST / 16:00 UTC
• In recognition of the ongoing support of companies that
are Sponsors or Members of the OpenStack
Foundation (openstack.org/companies), their contracts
will be considered first, for the initial 24 hours after the
executable Vancouver Contract goes live on January
28.
• All other contracts will be processed starting 24 hours
later on January 29 at 11:00am CST. From that point
forward all sponsorships will be sold on a first-come,
first serve basis determined by the timestamp on
completed agreements.

10. 10
Remember to check your email
• After signing the electronic Summit contract you will receive
an email sent from Echosign
• You must click the link in that email to confirm your
signature
• Once this step is completed you have successfully signed
the contract. If you do not click the link in the email then you
have not yet completed the process.

11. 11
Make sure you don’t have any past due invoices
• If your company has any past due balances owed to
OpenStack Foundation, these invoices will need to be
paid in full in order to be eligible to sponsor the Summit.
• Please contact billing@openstack.org if you think you
may have any overdue/outstanding invoices

12. 12
Specific to Headline sponsors
• Headline level sponsors will be confirmed on a first-come,
first-served basis if there are four (4) or fewer contracts
submitted within the first hour of the executable agreement
becoming available.
• In order to create a fair and level playing field, if more than
four (4) companies submit signed contracts within the first
hour, the Foundation staff will conduct a lottery to draw the
four (4) official Headline sponsors.
• The remaining companies that do not secure the Headline
sponsorship via lottery will be given the opportunity to re-sign
contracts and obtain Premier level sponsorship slots in the
order they submitted Headline agreements.

13. 13
Deadline to Sponsor
• April 13 is the last day that signed sponsorship
contracts will be accepted.

14. 14
Summit Venue

15. 15
Vancouver Convention Centre
West Building

16. 16
Vancouver Convention Centre
West Building: Expo,
Keynotes, Main
Conference, and Design
Summit
East Building:
Sponsor Meeting
Rooms

17. 17
Expo Hall Features Spectacular View of Vancouver

18. 18
Interior of Marketplace Expo Hall
Google Street View
http://www.vancouverconventioncentre.com/thefacilities/floor-maps-and-
specifications/

19. 19
Interior of Marketplace Expo Hall
Google Street View
http://www.vancouverconventioncentre.com/thefacilities/floor-maps-and-
specifications/

20. 20
Exterior of Marketplace Expo Hall

21. 21
Level 0 (below street level)
Lunch & Keynotes

22. 22
Level 1
Marketplace Expo, Registration, Main Conference Breakouts,
Granville Island Lounge, Headline Mtg Rooms

23. 23
Level 2
Design Summit Sessions, Yaletown Lounge, SOMA Lounge, Main
Conference Breakouts, Sponsored Tracks

24. 24
Sponsorship Booths

25. 25
Sponsorship Levels (All prices in USD)
1. Headline - $175,000: 4 total
2. Premier - $90,000: 12 total
3. Spotlight - $50,000: 16 total
4. Event - $20,000
5. Startup - $8,000

26. 26
Headline Sponsor Package:
• 20’W x 15’D turnkey booth
• NEW: One 10-minute presentation on the main stage during Monday or
Tuesday keynotes
• One 90-sec pre-recorded video during keynotes & expo video wall
• Opportunity to sponsor breakout track
• Website and summit signage
• Access to press list and press lounge
• 100-word paragraph inclusion in pre-summit email blast
• Housekeeping slide
• One 90-sec pre-recorded video for public lounge areas – NO AUDIO
• One private meeting room for no additional cost
• 10 Full Access pass and 10 Keynote + Marketplace passes

27. 27
Headline 20’x15’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost

28. 28
Premier Sponsor Package:
• 15’W x 10’D turnkey booth
• One 40 minute breakout session
• One 60-sec pre-recorded video for public lounges – NO AUDIO
• Opportunity to sponsor breakout track
• Opportunity to increase sponsor booth by 5’ width on Expo Hall
floor. *Must request at time of signing Summit contract
• Website and summit signage
• Access to press list and press lounge
• Housekeeping slide
• 8 Full Access pass and 8 Keynote + Marketplace passes

29. 29
Premier 10’x15’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
* Opportunity to increase booth size by 5’ width for $20,000

30. 30
Spotlight Sponsor Package:
• 10’W x 10’D turnkey booth
• One 60-sec pre-recorded video for public lounges – NO
AUDIO
• Opportunity to increase sponsor booth by 5’ width on Expo
Hall floor. *Must request at time of signing Summit contract
• Opportunity to sponsor breakout track
• Opportunity to add-on one 20-minute demo presentation in
Expo Hall theater
• Website and summit signage
• Access to press list and press lounge
• 6 Full Access pass and 6 Keynote + Marketplace passes

31. 31
Spotlight 10’x10’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
* Opportunity to increase booth size by 5’ width for $20,000

32. 32
Event and Startup Sponsor Packages
• 6’ tabletop exhibit space
• Opportunity to add-on one 20-minute demo presentation in
Expo Hall theater
• Website and summit signage
• Access to press list and press lounge
• 5 Full Access pass and 2 Keynote + Marketplace passes

33. 33
Event & Startup level 6’ table
* Extra monitors are an additional cost

34. 34
Expo Hours

35. 35
Booth Setup: Monday, May 18
• Marketplace Expo Hall GRAND OPENING will be Monday
Evening during the Booth Crawl Happy Hour.
• The Expo Hall will only be accessible to sponsor booth staff
on Monday prior to the Booth Crawl.
• ALL sponsors must check-in at Show Services between
1:00-7:00pm on Sunday OR 9:00am – 4:00pm on Monday
• ALL sponsor booths must be fully setup on Monday by
4:30pm
• Sponsors who request show orders on Monday cannot be
guaranteed that these orders will be installed prior to the
expo hall opening.

36. 36
Sponsor Schedule for Marketplace Expo Hall
Monday Tuesday Wednesday Thursday
(Daytime) Marketplace
closed to attendees;
Sponsor Booth Staff
permitted entry to set-
up
(Evening) Grand
Opening of the
Marketplace timed
with start of the Booth
Crawl
Marketplace open
during show hours
(except morning
keynotes)
Marketplace open
during show hours
Marketplace open
during show hours
(Afternoon) Booth
teardown will begin
immediately following
the afternoon coffee
break

37. 37
Monday Booth Crawl Happy Hour

38. 38
Booth Crawl Happy Hour on Monday, May 18
• On Monday evening following sessions, all attendees will be
encouraged to partake in the Marketplace Expo Hall Booth
Crawl.
• This is a great time to showcase your sponsorship booth and
engage with attendees.
• We highly encourage you to offer food or beverages at your
booth during this time. You may place food and beverage
orders directly with the venue caterer. Once sponsorship
contracts are signed, we will put you in contact with the
caterer.
• You will be responsible for paying the additional costs for any
food/beverage that you order.

39. 39
Sponsorship
Add-Ons

40. 40
Add-On Sponsorship Opportunities
• Sponsored Coffee Breaks in Expo
Hall
• Branded Activity Stations
• Custom Food and Beverage
Stations
• Branded Community Lounge
Areas
• Official Water Sponsorship
• Branded Lunch Sponsorship
• Travel Support Program
• Women of OpenStack Event
• Badge Lanyard Sponsorship
• 20 min Demo Theater Presentation
• Increase Booth Size by 5’ Width
(Premier & Spotlight only)
• Full-Day Sponsored Breakout Track
(Headline, Premier, Spotlight only)
• Half-day Sponsored Breakout Track
(Headline, Premier, Spotlight only)
• Private Meeting Room
• Official Off-site Evening Event
Promo (free)
• Event & Startup level: 46” HD
monitor

41. 41
Coffee Breaks & Espresso Bar in Expo Hall
• Monday – Thursday during Summit hours
• $50,000/WEEK OR $20,000/DAY
• Must select preferred day at time of signing Summit contract
• Includes 40” monitor at each station. Sponsor to provide video/slides

42. 42
Branded Activity Stations
• Opportunity to gain additional
visibility and branding in high traffic
areas at the Summit
• $18,000/EACH, DOES NOT
INCLUDE COST OF ACTIVITY
• Example: OpenStack challenge
games, interactive gamification, etc
• Opportunity to display one
quickscreen pull up banner.

43. 43
Custom Food and Beverage Stations
• Opportunity to gain additional
visibility and branding in high traffic
areas at the Summit
• $5,000/EACH, DOES NOT
INCLUDE COST OF
FOOD/BEVERAGE
• Examples: Smoothie bar, cold
pressed juices, desserts, etc.
• Opportunity to display one
quickscreen pull up banner.

44. 44
*NEW* Branded Community Lounge Areas
4 spaces available located in high traffic
areas, themed by neighborhoods:
• Yaletown - $60,000
• Granville Island - $55,000
• SoMa - $40,00
• Gastown - $30,000
• Includes soft seating, coffee tables, 46”
monitor, charging power strips, special up
lighting, prominent signage
• Lounge sponsors are encouraged to be
creative with the space. Ideas might
include: shoulder massage chairs, a
smoothie bar, dessert/pastries, hot
chocolate, etc.
• Add-ons available

45. 45
Branded Community Lounge Areas (continued)
http://www.wg-
gesucht.de/wohnungen-in-
Berlin-Berlin.4801931.html
http://www.wg-
gesucht.de/wohnungen-in-
Berlin-Berlin.4801931.html

46. 46
Sponsored Community Lounges
Community
Lounges

47. 47
Travel Support Program
• $25,000 NAMED SPONSOR
• Special mention during the Keynotes
• Prominent signage display throughout Summit venue
• Recognition in program promotion and pre-Summit email blast

48. 48
Women of OpenStack Event
• $30,000
• Co-Sponsorship & Creative Ideas Encouraged!
• Event typically scheduled on Sunday afternoon/evening prior
to the Summit

49. 49
20 Min Demo Presentation – Expo Hall Theater
• $1,000, LIMIT ONE PER COMPANY
• Spotlight, Event, Startup sponsors only
• Video recording included

50. 50
Full and Half Day Sponsored Tracks
• Headline, Premier, Spotlight sponsors only
• Room capacities:
• Full Day: 120 pax theater setup
• Half Day: 80 pax theater setup
• Rooms located in the Main Conference area in
prominent location
• Only accessible to Full Access pass holders
• Speakers do NOT receive free registration codes
• Track day/time will be assigned on a first come, first
serve basis

51. 51
Private Meeting Rooms
• $4,500/EACH – LIMIT TWO PER COMPANY
• Available Monday - Thursday
• Very limited inventory
• Rooms located in the East Building (15 minute walk
from the expo and breakout sessions)
• West and East buildings are connected by a tunnel
• Only accessible to Full Access pass holders

52. 52
*NEW* Official Off-site Evening Event
Promotion
• Available to ALL Summit Sponsors for Free
• Official party promoted on Summit agenda
• Minimum capacity of 200 people to be considered an
official party
• Event must be scheduled to start after official Summit
hours, approximately 7:30pm on Monday and 6:30pm
Tuesday - Friday.
• All evening events must adhere to the Summit Code of
Conduct

53. 53
Summit Info &
Reminders
openstack.org/summit

54. 54
Call for Speakers
• Call for Speakers open Now – February 9, 2015
• openstack.org/summit/vancouver-2015/call-for-speakers/
• Encourage your colleagues to submit talks!
• This is the avenue to get a session selected for inclusion in
the Summit agenda
• Session Voting will open in February
• Track Chairs will make decisions in early-March
• The Summit Agenda will be published in late-March

55. 55
Need help with writing your proposal or
submission?
• Designing An OpenStack Summit Session Submission
for Success - Webinar TOMORROW,
Thursday, January 15th at 9:00am PT!
• Sponsored by the Women of OpenStack!
• Webinar presenters: Niki Acosta, Anne Gentle, and
Diane Mueller
• Link to Register available on the FAQ Summit page:
openstack.org/summit/vancouver-2015/faq/

56. 56
Hotel Room Blocks
• openstack.org/summit/vancouver-2015/hotels/
• There are 8 Hotel Room Blocks all located within close walking
distance to the Summit Venue
• You must use the direct URL links that are posted in order to
reserve a room within the OpenStack blocks
• If you need to reserve a large quantity of rooms please contact
events@openstack.org and we can put you in contact with the
correct people.

57. 57
Hotel Map
DOWNTOWN VANCOUVER
CONVENTION HOTELS
Pan Pacific Vancouver Hotel 1
Fairmont Waterfront 2
Fairmont Pacific Rim 3
Renaissance Harbourside Hotel 4
Vancouver Marriott Downtown 5
Fairmont Hotel Vancouver 6
Hyatt Regency Vancouver 7
Four Seasons Hotel Vancouver 8
6 8
2
1
3
4
5
7

58. 58
Registration
• Registration will open later this week on Eventbrite. Stay tuned
to openstack.org/summit
• All times will be listed in Eastern Time (ET).
• Prices will continue to increase as the Summit draws closer
• All sponsor free registration codes must be redeemed no later
than May 13, 2015.
• Other groups of people who receive free/discounted registration
codes:
• Active Technical Contributors (ATCs)
• OpenStack Foundation Board of Directors
• Confirmed Summit speakers
• Track Chairs
• Travel Support Program recipients

59. 59
Travel Support Program
• Travel grants are awarded to key OpenStack
contributors to allow them to attend the Summit if they
are otherwise unable to afford to
• Applications will SOON be accepted.
• https://wiki.openstack.org/wiki/Travel_Support_Progra
m
• Named sponsorship opportunity

60. 60
Visa Invitation Letters
• OpenStack Foundation provides invitation letters for
key OpenStack contributors who require a Visa in
order to attend the Summit in Vancouver.
• To avoid timing issues, we recommend applying no
later than six weeks prior to the Summit
• Details here:
https://www.openstack.org/summit/vancouver-
2015/visa/

61. 61
Stay In The Know
• Subscribe to the OpenStack Foundation marketing mailing list
to receive announcements regarding the Summit, other
industry events and OpenStack marketing updates.
• Subscribe here: http://lists.openstack.org/cgi-
bin/mailman/listinfo/marketing
• Continue to check openstack.org/summit for updates
• Follow @OpenStack on Twitter for updates
• Email events@openstack.org with any questions

62. 62
Questions?
openstack.org/summit/vancouver-2015/faq/

63. 63
See you in May.
Thank you!