Does your Accounts Payable department spend a lot of time on manual, paper-based tasks? Is the verification, approval and posting process for your purchase invoices streamlined? Is your AP department able to pay all purchase invoices on time?

1. HOW TO IMPROVE YOUR ACCOUNTS
PAYABLE PROCESSES & SAVE
MONEY
OpusCapita September 2018
26.9.2018 OpusCapita1

2. Speakers
26.9.2018 OpusCapita2
Heikki Pulli
Product Manager B2B Integration
Heikki has fifteen years of experience in
customer-focused business development,
particularly electronic supply chain
management, electronic invoicing and
integration solutions. At OpusCapita, he is
responsible for B2B integration solutions
globally.

3. Agenda
1 Reality check
Reviewing an efficient process
Potential business case
Case study
Questions
2
3
4
5

4. 26.9.2018 OpusCapita4
Poll Question

5. Where are we
today?

6. eInvoice market.
1. The global volume of eInvoices (B2B, B2G, B2C) is
estimated around 36 billions out of a total of 400 billion
(bill/invoice volume). Global growth of 10-20% annually.
2. eInvoicing become increasingly a cornerstone and
pushed by governments/EU directives making it
mandatory from 2019 in Europe. Affecting +300 000
public administrations - and will indirect affect +22
million SME companies in Europe.
3. Public sector in a position to mandate suppliers to send
electronic invoices in a structured way.
4. More than six million electronic invoices and other
eProcurement documents are exchanged every month,
using the PEPPOL network between over 400 000
companies.
5. When considered “eInvoice” exchange via email is more
popular than EDI/eInvoices – 70% share of ALL
electronic invoices are PDF. E-mails are prefered by
SME´s and often accepted by larger companies.
6. Still only 6-7% of all invoices are based on a PO
globally, in SE there was 11,4 e-Orders for every 100
invoices in 2015.
LATAM + Nordics in the leadMarket penetration in targeted market
around 15 – 40% (+40% Nordics)
Hybrid solutions gaining new market shares Paper and E-mail mostly prefered
methods of exchange

7. 26.9.2018 OpusCapita7
Creating an
effective Invoice
Receiving process

8. From P2P to O2C
8
PURCHASING
ORDER MANAGEMENT
LOGISTICS/RECEIVING
LOGISTICS/SHIPPING
FINANCE/AP
FINANCE/AR
Create/
Send PO
Ordering from Suppliers
Receive
shipping info
Proof of
delivery
Receiving goods Paying goods
Catalog
Receiving order from Buyer
Receive PO
and create
Sales Order
PIM/SELLING
Create
Catalogs
Manage PIM data
ERP/eProc/
Requisition
Send Order
response
Order
Process /
order
response
Ordrsp
Process
Invoice
Create
Payment
BUYER
SUPPLIER
Delivery of
goods to
Buyer
Process
proof of
delivery
Send
Invoice
Receive
payment
Desadv Invoice
Delivering goods to Buyer Receiving payment
Recadv
BUYING
Select goods
ORDERTOCASHPURCHASETOPAY
September 26, 2018

9. Benefits of e-invoicing driven by AP
26.9.2018 OpusCapita9
Receiving
• Fully automated reception
• Automatic entry into AP-system
• 100% correct data
Matching
• Enables matching automation
• Reduce spend 1,3-5,5% on average
• VAT compliance
Disputes
• Improved dispute handling and avoidance
• Many solutions or services enable automated, structured and real-time exchange of dispute information between buyers and suppliers
Payment
• Transparency through automatic processing of invoice data into payment orders
• Cash management optimization
Archive
• Quick and easy access to electronic archive
• Cut costs of slow manual search

10. Saving potential for invoice recipients
Receiving
process
Validation &
Matching
Dispute
Management
Payment &
Cash
Management
Archiving
26.9.2018 OpusCapita10
4.10 € 4.00 € 2.50 € 4.80 € 2.20 €
0.00 € 1.20 € 2.00 € 2.00 € 0.80 €
PAPER
E-
INVOICE
17.60 €
6.40 €
Saving per incoming Invoice 11.20€ = 64%
Source: Bruno Koch, Business Case E-invoicing 2017

11. OpusCapita Invoices driving transactional efficiency
9/26/201811
User access and
control
24/7 access and
audit trail
AP and Procurement
systems integration
Compliance and
efficiency
Multichannel invoice
receiving
Consistent approval
policy
Analytics
tools
Process and spend cost
----- optimization
OpusCapita Invoices
Reporting and
Analytics
Transfer for
payment
Invoice comes in
Matching and
automation
Exception
workflow
SaaS

12. Invoice Receiving | Business Network
Main drivers for AP Invoice automation
• Real time visibility
• Auditability and
compliance with
regulators
• Fraud mitigation
Control
• Cost savings
• Quality improvements
• Improved cycle times
Efficiency
• Public sector initiatives
• Customer demand
• Supply Chain Finance
projects
Partners

13. 26.9.2018 OpusCapita13
Case Study:
Jungheinrich

14. Jungheinrich - Forklifts and storage systems
Goals
• To streamline the process
• Invoices will pass verification,
approval, and payment so
quickly that the account has final
information about all purchases
by the end of each month
• Exclude Excel in reporting cash
flow and make it more automated
and in real-time for follow-up and
budgeting
• Multi-channel invoice receipt and
invoice management systems in
place and enable smaller "niche
providers" to enter into
electronic collaboration
• Reduction of the number of FTEs
Globally needed to process
invoices
Challenges
• Global dissemination of
operations - different systems,
different countries
• Suppliers with varied
opportunities for cooperation
• Unclear / non-existent processes
to manage collaboration (P2P)
with suppliers
• Legacy from past server-based
environments and earlier
attempted e-invoicing projects
• Non visualized working methods
and processes when it comes to
handling order invoice payment
26.9.2018 Presentation name14

15. Jungheinrich
Forklifts and storage systems
• Challenges vs solutions
Improve the process from order to delivery - and
automate the supplier invoice process
Use rules to automate electronic purchase / vendor
invoices to the corresponding purchase orders
Process electronic invoices in a single system, a
workflow connected to SAP (ERP).
26.9.2018 Presentation name15
Supplier portal (Webb-EDI)
Cloud-based service for small suppliers to be part of an EDI
collaboration (Order, Confirmation and Invoice).
B2B Integration (EDI)
Order, Order response and Invoice through the EDI service "point to
point“ with medium and large suppliers
Invoice Portal, PO-flip
Cloud-based service for creating and sending electronic
invoices to Jungheinrich to be combined with sending of
orders to be flipped into invoices
Receiving eInvoice
- via other supplier network and PEPPOL for invoice now and
in the next step Order, Order response.
Digitization
Scanning, Interpreting, Paper Billing Correction In
combination with receiving email from PDF
Invoice management system / workflow and payment - invoice
automation, 2 3 4 road matching, analysis, reporting
Supplier onboarding
Cloud-based service to register and onboard suppliers to the
various services incl. support
SaaS

16. 2018-09-26
Jungheinrich
Forklifts and Storage Systems
The Results
• All purchase invoices are handled electronically in the OpusCapita Invoice
workflow invoice management system
• Invoices are automatically matched to the corresponding purchase order, after
which the electronic invoices are forwarded for verification, approval, etc., to the
SAP Business One System, and sent for payment
• Clear visualized processes in cash flow such as reporting, analysis, order
invoice, a way to unify "onboarding" suppliers for cooperation

17. 26.9.2018 OpusCapita17
Questions?