A webinar by OpusCapita August 24

1. Source to Pay
Seeing is believing

2. Internal
Agenda
• Introductions
• The customer case
• Demo
• Q&A
29.8.20172

3. Internal
Rowan Lemley (host)
Introductions
29.8.20173
Juhana Lehtimäki
Managing Consultant, OpusCapita

4. Internal4
OpusCapita by the numbers
Company:
• Founded 1984
• Over 1300 employees
• Revenue €210 million (2016)
Buyer-Supplier Ecosystem:
• 8 000 customers in over 100 countries
• ~100 000 suppliers
• 600 million transactions annually, 200 million
processed purely electronically
• 40 million different products bought and sold

5. Internal
OpusCapita Source-to-Pay
Sourcing &
Supplier
Engagement
Operational
Procurement
Invoice
Automation
Supplier Information
Manager
Request for Quote
Self-service Manager
Supplier Portal
Online Product Catalog
Smart Forms
Procurement Manager
Budget Manager
Service Procurement
Inventory Management
Our Buyer-Supplier Ecosystem connects your processes to
your customers, your suppliers, your banks and more.
Multi-channel e-invoice
receiving
Supplier Web
Invoice Manager
Analytics
Business
Network
100 000 suppliers in the
Network
40 million products bought
and sold
600 million annual
invoices
100 billion in annual
payments
11 000 banks connected
via SWIFT certified
payments
PEPPOL and EU
compliant

6. Internal
Customer case
Customer basics
• Customer is the second largest
drugstore chain in Germany and is one
of the top 10 food retailers in Germany
after sales
• Customer is ranked 111th among the 250
largest traders worldwide
• Customer is an owner-managed
company and is majority-owned by the
family.
29.8.2017 Presentation name6

7. Internal
Customer challenge
• Number of ’to become a supplier’ -
requests was huge
• Used time to supplier evaluation and
qualification
– Done by excel and email
– Or done only in sourcing process
• Continuous updates with certificates, official
notifications etc.
• Approval of qualified supplier varied
category
• Existing contract suppliers to become
a non-qualified
– Taxation reports
– Financials
– Etc..
29.8.2017 Presentation name7
Potential suppliers
Requesting to become approved
Supplier certificates,
Code of Conduct approvals,
general terms, etc. etc.
Emails, calls,
excels,
meetings…

8. Internal
New process for supplier onboarding
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Potential suppliers
Requesting to
become qualified
and approved
RFQ
Supplier Information Management
• To be approved to the
shortlist per category
• To receive the RFP in next
sourcing round
Send the request for quotation
Selection per position or category
To become a contract supplier
Creating content for operational procurement
Qualified potential
suppliers
Approved suppliers
Supplier Self Registering
Company basic data
General terms
Code of conduct etc..

9. Demo in 4 parts
- Initial sourcing requirement
- Creating a sourcing event
- Suppliers response
-Awarding the contract

10. Internal
Scenario 1:
Initial sourcing
requirement
Demo:
- Ordering
- Service Forms
- Why Rfq?

11. Internal
Scenario 2:
RfQ
Demo:
- Adding to the default RfQ template
- Finding suitable suppliers
- Sending the RfQ invitation

12. Internal
Scenario 3:
The Supplier
response
Demo:
- The supplier portal
- Responding to the tender

13. Internal
Scenario 4:
Awarding the
contract
Demo:
- Comparing supplier quotes
- Contract compliance?
- Awarding the supplier
- Placing the order

14. Internal
Demo Review:
- Initial sourcing requirement
- Creating a sourcing event
- Suppliers response
- Awarding the contract

15. Thank You
Don’t miss the next webinar from OpusCapita:
Blockchain – Beyond the hype (August 30, 2017)
Rowan Lemley