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2011 kickoff vancouver-complete packet
1.
2. Location
Evergreen High School, 14300 Northeast 18th Street, Vancouver, WA 98684
Kickoff Agenda
Evergreen High School Doors open: 6:00 A.M.
Local Kickoff Videos Begin: 7:00 A.M.
Local Kickoff Speakers Begin: 7:15 A.M.
FRC Game Reveal Broadcast Begins: 7:30 A.M.
FRC Game Reveal Broadcast Ends: 9:15 A.M.
Kit of Parts Pickup: 9:15 A.M. - 12:00 P.M.
Workshops: 9:30 A.M. - 12:00 P.M.
Lunch Break: 12:00 P.M. - 12:30 P.M.
Final Workshop: 12:30 P.M. - 1:30 P.M.
NOTE: Food or beverages will be on sale in the registration and kit pick up area. Cash Only.
PLEASE NO FOOD OR BEVERAGES IN THE AUDITORIUM.
Registration
You need Consent and Release Form filled out for each student and adult team member in attendance. You will need all
of them to register in the morning when you arrive (which is required to pick up your KOP). Also remember that members
younger than 18 must have their parent or legal guardian sign the form as well. There will be volunteers there to help you
with the registration process. At registration you will receive the very important receipt paper. Please treat this as gold. It
will be required for the KOP (Kit of Parts).No receipt. No KOP. No exceptions. Also, you will receive the wireless password
for Evergreen High school for the day for internet access.
Where should I park?
All attendees should park in the east parking lot of Evergreen High School. We will have signs for "Robotics Kickoff"
directing attendees from those areas to the kickoff location. Please review the maps in the following packet.
What should I bring with me?
It is advised that you bring a hand truck or other rolling cart to transport your kit boxes to your car. Kit disbursement will
happen in the student center and you will be able to load gear easily from the location. You may want to bring a camera,
tape measure, and means to take notes on any field elements that are available to you on site.
What is the kit pickup procedure?
Kits will be available for any teams who have indicated such in TIMS. Teams may begin arriving as early as 6:00AM,
although the live broadcast does not begin until approximately 7:30AM. Upon arrival, a team MENTOR must sign-in and
receive your Kit of Parts (KoP) receipt. This piece of paper is what you will need to receive all elements of your KoP. At
the conclusion of the live broadcast, team members will proceed to the student center to pick up their kits. Each station
will have a different item and teams must provide their KoP receipt to that station volunteer who will check off that they
received their item. Since the loading area is limited, only the adult mentor with the KOP receipt and two team members
will be allowed in the loading area. Maps will be available for the pick-up and load-out areas. After all items are received,
a MENTOR will be required to turn in the receipt and sign off that all items have been provided to them. If your team is
picking-up a KOP for another team, you must have clearance from FIRST. The two teams must coordinate this in advance
with FIRST. If you have not done this, please get it done now. This is done by contacting FIRST and obtaining a letter of
permission. No letter. No KOP. No exceptions. There will be designated tables in the student center for each team for
inventorying of parts and initial brainstorming.
Will there be any workshops?
The Kickoff will host a series of workshops for all interested teams after kick-off formalities on January 8, 2011. Rookie
teams are especially encouraged to stay and attend the "quick build" workshops that are scheduled. For detailed
workshop descriptions and schedule please see the accompany pages included. Rookie teams should make
arrangements for snacks or lunch for their teams. There are several fast food franchises nearby plus snacks will be sold
by the hosting teams. For workshop schedule questions please contact Mohit Abraham: mohit.r.abraham@gmail.com
3.
4.
5. Veteran and Rookie Workshops
Introduction to LabView
Leader: Jim Chastain
Description: Hands on exercises to learn LabVIEW development environment. Series of 10 examples of basic control
elements needed for robot design to help student gain familiarity with mechanics of programming in LabVIEW.
Examples include: Numeric computation; Digital to Analog conversion; Signal inversion; Parallel loops; Timing
elements; Enable gates; Local variables; Controls, indicators and constants. Examples of how to generate "problem
statement" to improve inter-team communications.
Students with LabVIEW installed encouraged to bring laptop. Some number of PC's available at school with demo
installed will be available.
Audience: Rookie AND Veteran teams
Duration: 1 hour
Location: Room 261 Computer Lab
Things to bring: Laptop with LabView (demo or FRC version) downloaded.
Advanced LabView
Leader: Jim Chastain
Description: Examples of design which incorporate system control and monitoring for Autonomous mode and
Teleoperated mode. Utilizes state machine design, debug techniques, shift registers, Global Variables and type
definition.
A Background state machine to control ball lift elevator. Utilizes PWM motor control, micro limit switches and time
delay elements
B Autonomous robot designed to navigate an unknown maze. Robot with defined footprint must navigate maze
with pathways > 2 times the dimension of robot width.
All designs based on FRC Robot Project 2010 Framework.
Be prepared to take notes.
Audience: Rookie AND Veteran teams
Duration: 1hr
Location: Room 261 Computer Lab
Tools to bring: Pen, paper
Rules Review
Leader: Team 1510
Description: Go over all the rules in detail
Audience: Rookie AND veteran teams
Duration: 1.5 hrs
Location: Room 607
Tools to bring: Pencil and Paper, Electronic or paper copies of 2011 FRC rules
Bag & Tag
Leader: Bob Hendel
Description: Describe how bag and tag will work
Audience: Team Coaches/ Shipping Mentor
Duration: 1 hr
Location: Auditorium
6. Rookie Workshops
KoP Review
Leader:Bob Hendel/Team 1510
Description: Go over the Kit of Parts (KoP) checklist. Ensure that all parts are there and make a list of missing parts.
Explain the parts and their function. Also give them a list of vendors for different parts.
Audience: Rookie team members
Duration: 1 hour - Leave at least one student for whole session. Rest go to different workshops after the parts needed for
the workshops have been identified and checked off.
Place: Room 718
Things to bring: Pencil and paper.
Build Frame and Wheel Sprocket Assembly
Leader: Ejvin Berry, Chris Imondi
Description: Assemble the frame. Assemble sprocket, spacer, and wheel and mount on the frame.
Audience: Rookie Teams - mechanical representative
Duration: 1.5 hr
Location: Room 255 - Woodshop
Tools to bring: Allen wrench set, 2 each open-end and box wrenches and/or socket wrenches (sizes: 7/16", 1/2"), 10/32"
tap (preferable – but not required)
Make a Chain Drive
Leader: Ed Burdick
Description: Build a chain loop. Learn how to make master links and offset links.
Audience: Rookie Teams - mechanical representative
Duration: 1.5 hr
Location: Room 253 – Small Engine’s room
Tools to bring: #35 Chain breaker, Pin punches, Master links and offset links (ANSI #35 size chain), small ball peen
hammer, pair of long-nosed pliers, locking blade knife, chain puller (optional)
Build a Gearbox
Leader: Jason Marr
Description: Assemble one of the gearboxes in the kit.
Audience: Rookie Teams - mechanical representative
Duration: 1.5 hr
Location: Room 253 – Small Engine’s room
Tools to bring: 5/16” allen wrench, 3/16” allen wrench, 7/16” wrench (or socket driver), Small hammer
Running LabView for FRC
Leader: Dennis Erickson
Description: Install LabView on Classmate PC. Download FRC canned code. Walk through some major blocks. Compile
it. Download into cRio. Run.
Duration: 1.5 hrs
Audience: Rookie team - programming/electrical students
Location: Room 261
Tools to bring: Pencil and Paper
7. Introduction to Control Systems
Leader: Tim Bennington-Davis
Description: Describe what the different electronic components are. Plan how they are laid out and mount on a board.
We will be only mounting enough parts to control a single motor/gearbox.
Audience: Rookie team - programming/electrical student
Duration: 1 hr
Location: Room 259
Tools to bring: Philips head screw driver, a pair of wire strippers, and the magic Wago screwdriver that comes in the kit.
Crimping and assembling other electrical connectors
Leader: Paul Reetz
Description: Learn how to assemble the various connectors, which includes crimping and soldering. Cut wires to length
and add necessary connectors. Wire up all electrical components.
Audience: Rookie teams - programming/electrical student
Duration: 0.5 hr
Location: Room 259
Tools to bring: Wire cutter, crimper, wire stripper, soldering iron and solder.
Final Integration
Leader: Boeing Mentors, Ed Burdick, Dennis Erickson, Tim Bennington-Davis, Paul Reetz, Jim Chastain
Description: Mount the control board on the frame, with gearbox and chain drive. Run the code
Audience: Rookie teams – all sub-teams
Duration: 1hr
Location: Room 255 – Woodshop
8. FIRST Robotics PR Kit - Prepared by the Skyview StormBots FRC 2811
Contents
News Release for Local Newspapers, TV Stations, Radio Stations, Websites, Bloggers ...... 9
Template for Invitation to VIPs etc.) .................................................................................... 10
Template & Tips for writing a News Release ...................................................................... 11
FIRST ROBOTICS PROGRAM TAKES SKYVIEW BY STORM ................................... 12
LOCAL TEENS GEAR UP FOR GLOBAL ROBOTICS DESIGN COMPETITION ....... 13
PRESIDENT OBAMA SALUTES TOP STUDENTS AND THEIR ROBOTS ................. 14
9. News Release for Local Newspapers, TV Stations, Radio Stations, Websites, Bloggers
General Tips:
• Plan your release for a few days before the Event. Tuesday before the weekend is a good target.
• Distribute the release through your school’s established media relations officer. This person may be the principal, an
assistant principal, a public information officer at the school district, etc. Start by checking with your FIRST sponsor teacher
or school’s principal.
• To avoid bombarding your local media with multiple releases from multiple schools, consider combining your releases into
one district-wide or region-wide release.
• Ask the media relations officer if you can include photos.
• Make sure your photo subjects have signed a photo release form (FIRST Consent form is a good example).
• When writing your release, keep in mind some tough but true facts:
o Reporters are busy. If you don’t catch their attention with your release in the first 10 seconds, you’ve lost them.
o Reporters don't care about helping you or providing a free advertisement for your program. That isn’t their job.
o In fact, reporters don't care about your story at all, unless you are providing something that helps make their job
easier -- that is, a really good news item that their readers will want to read (or watch or listen to).
o Things that fall into the “really good news item” category often feature big numbers, big-name players, or big
national or regional trends that relate to your topic.
In addition to sending your news release to reporters:
• Some media outlets include a section on their websites where individuals can post their own news stories or opinions.
Check with your school’s media relations person about using this kind of resource to post news about FIRST. (Example: The
Oregonian’s website includes a section called My Oregon: http://blog.oregonlive.com/myoregon/index.html)
More news release tips:
http://www.publicityinsider.com/release.asp
http://www.tamingthebeast.net/articles3/press-release-tips.htm
10. Template for Invitation to VIPs (legislators, local elected officials, potential sponsors, etc.)
FIRST Robotics Competition 2011
Promotional Pieces for January 8 Kickoff
Dear _______________________:
Save the date for March 24-26 competition
o Why should they? What’s in it for them?
o
Basics of FIRST (from the Promotions Plan) – decide which key messages to feature (keep it short!)
Characteristics of FIRST – same as above
o
o
We want you to participate in FIRST in a way that works for you. Possibilities:
o Funding - money or equipment
o Sponsorships to showcase your business
o
o Invite them to visit local teams to show their support
o Other specific opportunities from FIRST events calendar
o Remind them to check for updates on FIRST website(s), FaceBook pages, Twitter accounts, etc.
Tell them what to do if they know they want to get involved at this point – reply to this email, call the FIRST
sponsor, etc.
o
o Thank them for their consideration
o Will the FIRST team do follow-up of any kind at this point? If so, spell it out.
Close with “Sincerely” and the name of the person writing the letter – perhaps the teacher in charge of FIRST,
or the student leader of the team, or the school principal
o
Note: Email your letters by December 17th to avoid the crush of holiday mail. Document your build season and post
regular updates on your website
11. Template & Tips for writing a News Release (Release should not exceed one page;
delete the highlighted stuff)
FOR IMMEDIATE RELEASE
Contact person, school/school district media relations manager
Contact information – include:
Phone
email address
Short, attention grabbing line in ALL CAPS. Do not use exclamation marks or marketing hype.
Headline:
Another line with more detail about the subject of the release.
Sub-head (if desired):
Dateline: City, State, Month, Day, Year –
Basic approach: The lead paragraph should include the who, what, when, where, why and how of the story. If the
Body of Release:
reporter were to read only the lead of a good news release, she or he would have everything needed to get started
on covering your story.
The rest of the release should provide more detail on the FIRST program/your team. Make the topic interesting for
the journalist:
Include a quote from a student member, mentor or VIP (a sponsor for example).
Stay away from hype-bloated phrases like "breakthrough", "unique", "state-of-the-art", etc.
o
o
o Always write it from a journalist's perspective. Don’t use "I" or "we" unless it's in a quote.
Single-space your copy.
Keep sentences short and use paragraphs every 5-6 lines if possible.
Include a sentence or two about the FIRST program and your school or school district. Include the websites for
About (also called the boilerplate):
your FIRST team and your school or school district.
End the release with three centered hash marks
###
(Three examples follow)
12. For Immediate Release
Contact: Kris Sork, Public Information Officer
Phone: 360.313.1000
Email: Kris.Sork@vansd.org
FIRST ROBOTICS PROGRAM TAKES SKYVIEW BY STORM
Vancouver, WA, Dec. 14, 2010- The FIRST (For Inspiration and Recognition of Science and Technology) robotics
program is growing at Skyview High School in the Vancouver school district. More than thirty students are engaged
in the hands-on interdisciplinary program that combines multiple aspects of science, technology, engineering,
math and business skills into a single, student run organization.
The challenging after school program has become increasingly popular with students at Skyview because of its
relevance in a technology-driven society where innovation in science, technology and engineering are becoming
more important every year. The program gives students the opportunity to build and design robots, program
software, develop leadership skills, compete against other teams and engage local and national businesses through
sponsorship opportunities and work with mentors from industry.
“FRC gives me the chance to apply my creativity in the real world, and have a cool product afterward!” said FIRST
FRC team participant Leslie Wu. “I know the experience I gain with my team will help me in the future job market
and in my everyday life.”
The 20th anniversary FIRST Robotics competition season will kick-off on January 8th, 2011. Teams then have just six
weeks to design, build, and program their robot for one of the regional competitions. The Skyview StormBots will
attend the Microsoft Seattle Regional competition March 17-19th and the Autodesk Oregon Regional competition on
March 24th-26th at Memorial Coliseum.
About Skyview High School’s FIRST Robotics Program
The Skyview StormBots (FRC Team 2811) has grown from just nine students two years ago to over thirty this
season of whom one-third are girls. In just their second year, the team won the General Motors Industrial Design
Award and captured 8th place out of 64 teams at the Autodesk Oregon Regional competition in 2010. For more
information please visit www.stormbots.com
About FIRST
Inventor Dean Kamen founded FIRST® in 1989 to inspire an appreciation of science and technology in young
people. Based in Manchester, N.H., FIRST designs accessible, innovative programs to build self-confidence,
knowledge, and life skills while motivating young people to pursue opportunities in science, technology, and
engineering. Learn more at www.usfirst.org .
###
13. FOR IMMEDIATE RELEASE
Contact person: District media relations managers
Phone
email address
Vancouver, Washington December 15, 2010
LOCAL TEENS GEAR UP FOR GLOBAL ROBOTICS DESIGN COMPETITION
Teams from Clark County will join 24 other teams from the Portland metro area and southwest Washington January 8 to learn the
competition design parameters for 2011.
Over 500 students and coaches will get up early on the morning of January 8th 2011, and gather at Evergreen High School in
Vancouver to watch a live worldwide simulcast over the NASA network to discover what the FIRST robotics competition design
challenge will be for this year.
Washington State Representative Tim Probst will begin the event by talking to the students about how the FIRST Robotics
Competition encourages youth to take the concepts taught in school and apply them to solving the real world problems as
well as the challenges of the competition itself.
The competition challenge is different each year—last year the game was modeled after soccer with additional unique
problems to overcome like climbing over obstacles, passing through a tunnel or hoisting the robot off the ground to score
points.
Teams will enter their creations in regional competitions with the hopes of going onto the world FIRST Robotics Competition
championship in St. Louis in April 27-30, 2011.
• The Autodesk Oregon Regional FRC competition will be held at Memorial Coliseum March 24-26, 2011.
• The Microsoft Seattle Regional competition will be held at Qwest Field March 17-19, 2011.
About Skyview High School’s FIRST Robotics Program
The Skyview StormBots (FRC Team 2811) has grown from just nine students two years ago to over thirty this season of whom
are one-third girls. In just their second year, the team won the General Motors Industrial Design Award and captured 8th place
out of 64 teams at the Autodesk Oregon Regional competition in 2010. For more information please visit www.stormbots.com
About FIRST®
Inventor Dean Kamen founded FIRST® in 1989 to inspire an appreciation of science and technology in young people. Based in
Manchester, N.H., FIRST designs accessible, innovative programs to build self-confidence, knowledge, and life skills while
motivating young people to pursue opportunities in science, technology, and engineering. Learn more at www.first.org.
###
14. Sample News Release (Based on an actual release from FIRST)
FOR IMMEDIATE RELEASE
Contact: Jane Smith, FIRST
Phone 000-000-0000
Fax 000-000-0000
jsmith@first.org
PRESIDENT OBAMA SALUTES TOP STUDENTS AND THEIR ROBOTS
MANCHESTER, N.H., Oct. 18, 2010 ― FIRST® (For Inspiration and Recognition of Science and Technology) announced
that today President Obama saluted the three highest-winning robotics teams from the 2010 FIRST Championship during
the White House Science Fair. The FIRST Robotics Competition challenged 340 high-school student teams from across
the nation to develop their engineering and business skills by building and promoting robots from a kit of hundreds of
parts.
The White House Science Fair fulfills a pledge the president made to recognize student accomplishments in science,
technology, engineering and math (STEM) with the same fervor afforded professional athletes.
“It was out of this world to be at the White House,” said FIRST LEGO League participant, T.J. Evarts, a homeschooler from
Londonderry, N.H. “The President is really funny, and he said that with our SMARTWheel invention, he would not be
able to drive and eat a hamburger at the same time. What he wants to do is to make sure that his daughters have our
invention when they are old enough to drive.”
FIRST teams recognized at the White House included the “Miss Daisy” team (#341), the National Winner of the 2010
FIRST Robotics Competition, the largest competition of its kind in the world. The team won the Chairman’s Award, the
highest honor awarded during the competition, for their robot. The team is affiliated with Wissahickon High School’s
Robotics Program.
The White House event kicked off a week that culminates with the USA Science and Engineering Festival on the National
Mall and in over 50 satellite locations that is poised to draw more than a million people nationwide.
About FIRST®
Inventor Dean Kamen founded FIRST® in 1989 to inspire an appreciation of science and technology in young people.
Based in Manchester, N.H., FIRST designs accessible, innovative programs to build self-confidence, knowledge, and life
skills while motivating young people to pursue opportunities in science, technology, and engineering. Learn more at
www.usfirst.org.
###
15. 12/13/2010 I-5 N to Evergreen High School, Vanco…
Directions to Evergreen High School, Vancouver, WA 98684
12.2 mi – about 17 mins
www.google.com/maps?f=d&source=s… 1/2
17. 12/13/2010 I-205 N to Evergreen High School, Van…
Directions to Evergreen High School, Vancouver, WA 98684
6.9 mi – about 11 mins
www.google.com/maps?f=d&source=s… 1/2
19. 12/13/2010 I-84 W to Evergreen High School, Vanc…
Directions to Evergreen High School, Vancouver, WA 98684
11.7 mi – about 17 mins
From I-84 to Evergreen High School
www.google.com/maps?f=d&source=s… 1/2
