1. THE PHASES OF A MEETING Opening the meeting Noting the attendees and the quorum (Nominating the secretary, Accepting the minutes of the previous meeting) Accepting the agenda Notices Discussing the topics/items Any Other Business (AOB) Deciding on the date of the next meeting Ending the meeting

2. THE ROLES IN A MEETING A chair(person) – leading the discussion A secretary – taking the minutes Attendees (Facilitator – keeps the discussion and decision-making process moving along, not involved in the content of the meeting (Timekeeper – reminds the chair when the time is almost up for an item on the agenda)