2. Audio-Visual Club
One of the most awaited fests of the year.
The oldest fest in VSSUT having a high reputation.
Audio Visual Club fests of VSSUT, has always been
perceived with great admiration and love.
The fest with highest attendance of faculty
members, students and staff members.
The best way for all the students to interact and
spend time.
It promotes the famous odia films in the state.
A club with round the year activities.
3. OBJECTIVES
Films reflects social realities of life and economic
condition of different kinds of people in our country.so,it
is our duty to bring these things to the students to make
them aware of the realities of life.
As films are a great source of entertainment as well as
inspiration,it helps us to bring everyone irrespective of
their age under one roof to watch films.
Inspirational films inspires a students to move forward in
life and achieve great things.this way , we should inspire
and motivate our future brains by screening inspirational
movies.
4. UNFORTUNATELY the club is gradually losing its
shine and honour.
Some reasons are:
Audio Visual Club is all about cinema and the
love for it. The quality and content of some
films shown earlier were criticized.
Some scenes in the previously shown movies
were not acceptable by the society.
Faulty sound system.
The films are literally inaudible to audiences.
Acoustics provided at the auditorium have
constantly been malfunctioning.
5. Instances of gradual losing of shine and
honour….contd.
Guests, faculty and family members are one
of the most important part of the festival.
They should be bestowed with special care
and attention which seems to be lacking.
Discipline has been the biggest issue in the
last few years. Especially, girls and faculty
members have been avoiding and number of
viewers are declining.
What was once a year round affair has
gradually turned into a 2½ days affairs.
8. Event Management:
Organizational
committee
President Vice President Faculty Adviser Secretary Asst. Secretary
Decision Will
Be On
Budget Schedule
Screening
of films
Hospitality Discipline
The Coordination committee will ensure that a proper
Communication is achieved among the committee members.
9. Security
1st Years Girls Teachers
2nd
Years
3rd Years
Hospitality
Guests Teachers
Press and
Media
Volunteers
Discipline Screening Stage help Bus charge Stall charge
Guest, faculty
and staff
hospitality
10. AUDIO VISUAL CLUB Calendar
Activities to be performed by Audio Visual Club
Secretary this academic year 2012-13.
FILM FESTIVAL
13th Oct. – 15th October. (Changeable)
PROPOSAL FOR NUMBER OF MOVIES TO BE SCREENED
• September : 1 show
• November : 1 show
• December : 1 show
• January : 1 show
• February : 1 show
• March : 2 show
11.
12. Discipline
Special committee to supervise and to maintain
discipline in the auditorium.
Dedicated coordinators will be present forming human
barriers, so as to stop any unruly incident.
Seniors of different branches were approached and
have consented to be active members of disciplinary
committee.
Police guards and coordinators will be present near
entrance so as not to allow students in an inebriated
state and miscreants from outside.
Non paid tickets could be issued to the students,
faculty, staff members to avoid unnecessary crowd.
13. Events:
Movie shows
Movie making workshop
Movie quizzes
Short movies making
Dialogue/mimicry competition
Playwright competition
Antakshari for students and faculty members
14. Vision for AVC’13
The AVC could have a centralized AC system
this year.
The existing sound system could be replaced.
Special screening for faculty, staff and
family members.
No. of film screening to be increased.
The rolling screen should be introduced so
that it can be used as and when required.
Short movies about on-going social issues may
be screened.
15. Vision for AVC’13…contd
I,along with the team, would encourage the
students to make short movies on ongoing
issues and screen them to create awareness .
Damaged materials such as chairs and other
items could be replaced.
Technical documentaries should be screened
in a regular interval.
Fire alarms could be installed in the
auditorium for safety.
16. ESTIMATED BUDGET FOR ANNUAL FILM FESTIVAL 2013
12TH – 14TH October
Sl No. PARTICULARS AMOUNT
1 CHIEF GUEST(INCLUDING T.A, D.A & MEMENTO) 25.,000
2 OUTSIDE LIGHT DECORATION AND DIGITAL
DISPLAY BOARD
10,000
3 SOUND(INCLUDING P.A & MOVIE) 10,000
4 TENT 6,000
5 VOLUNTEER T-SHIRT 8,000
6. INVITATION CARD, CERTIFICATE AND
VOLUNTEER CARD
8,000
7. BANNER AND POSTER 8.500
8. VOLUNTEER TIFFIN 5,000
9. PRIZES 5,000
10. TEACHERS’ REFRESHMENT 6,000
11. BOUQUET, FLOWERS AND GUEST BADGES 3,000
17. 12. PETROL, PHONE, CONTIGENCY 2,500
13. LOGO 1,500
14. LABOUR CHARGE FOR CLEANING 2,500
15. WATER(CONTAINERS+ TANKER) 2,000
16. REMUNERATION TO REEL OPERATOR 1,500
17. TRANSPORTATION OF REELS 1,200
18. COLLEGE BUS 750
19. MISCELLANEOUS 5,000
TOTAL 1,11,450
Budget for 13 films(approx. for the whole session) : 91,000
@ Rs.7000 (approx.)
