Winddows XP and MS Office 2010 for CAOT 85 - Microcomputer Office Applications - Excel

1. Microsoft
Excel 2010
Office 2010 and
Windows 7: Essential
Concepts and Skills
(Customized Excel 2010)

2. Objectives
• Start Windows and log on to the computer
• Discuss basic mouse operations
• Identify the objects on the Windows desktop
• Start a program
• Identify components of a Microsoft Office Ribbon
• File Management
– Create folders
– Save files
Office 2010 and Windows : Essential Concepts and Skills 2

3. Objectives
• Change screen resolution
• Perform basic tasks in Microsoft Office Excel
• Use Microsoft Office Help and Windows Help
• Entering text into a Worksheet cell
Office 2010 and Windows : Essential Concepts and Skills 3

4. Introduction to the Windows 7 Operating
System
• Windows is the most popular and widely used
operating system
• An operating system is a computer program (set
of computer instructions) that coordinates all the
activities of computer hardware such as memory,
storage devices, and printers, and provides the
capability for you to communicate with the
computer
• Windows is used to run application software
Office 2010 and Windows : Essential Concepts and Skills 4

5. Using a Mouse
Office 2010 and Windows : Essential Concepts and Skills 5

6. Scrolling
• A scroll bar is a horizontal or
vertical bar that appears
when the contents of an area
may not be visible completely
on the screen
Office 2010 and Windows : Essential Concepts and Skills 6

7. Logging On to the Computer
• Click the user icon on the Welcome screen to
either display a password text box or the
Windows 7 desktop
• If Windows 7 displays a password text box, type
your password in the text box and then click the
arrow button to log on to the computer and
display the Windows 7 desktop
Office 2010 and Windows : Essential Concepts and Skills 7

8. Logging On to the Computer
Office 2010 and Windows : Essential Concepts and Skills 8

9. Introduction to Microsoft Office 2010
• Microsoft Office 2010 is the version of Microsoft
Office that we will using, offering features that
provide users with better functionality and easier
ways to work. The MS Office suite consists of:
– Microsoft Word 2010
– Microsoft PowerPoint 2010
– Microsoft Excel 2010
– Microsoft Access 2010
Office 2010 and Windows : Essential Concepts and Skills 9

10. Excel
• Excel is a powerful spreadsheet program that allows
users to organize data, complete calculations, make
decisions, graph data, develop professional-looking
reports, publish organized data to the Web, and
access real-time data from Web sites
• Four major parts:
– Workbooks and worksheets
– Charts
– Tables
– Web support
Office 2010 and Windows : Essential Concepts and Skills 10

11. Starting a Program Using the Start Menu
• Click the Start button on the Windows 7 taskbar
to display the Start menu
• Click All Programs at the bottom of the left pane
on the Start menu to display the All Programs list
• If the program you wish to start is located in a
folder, click or scroll to and then click the folder in
the All Programs list to display a list of the folder’s
contents
• Click, or scroll to and then click, the program
name in the list to start the selected program
Office 2010 and Windows: Essential Concepts and Skills 11

12. Starting a Program Using the Start Menu
All Programs Command
Office 2010 and Windows : Essential Concepts and Skills 12

13. Starting a Program Using the Start Menu
Microsoft Office Folder
Office 2010 and Windows : Essential Concepts and Skills 13

14. Starting a Program Using the Start Menu
Microsoft Office Excel Command
Office 2010 and Windows : Essential Concepts and Skills 14

15. Maximizing a Window
• Click the Maximize button next to the Close
button on the window’s title bar to maximize the
window
Office 2010 and Windows: Essential Concepts and Skills 15

16. The Excel Worksheet Window, Ribbon, and
Elements Common to Office Programs
Office 2010 and Windows: Essential Concepts and Skills 16

17. Displaying a Different Tab on the Ribbon
• Click the tab on the Ribbon to display
Office 2010 and Windows : Essential Concepts and Skills 17

18. Minimizing, Displaying, and Restoring
the Ribbon
Office 2010 and Windows : Essential Concepts and Skills 18

19. Displaying and Using a Shortcut Menu
Office 2010 and Windows : Essential Concepts and Skills 19

20. Customizing the Quick Access Toolbar
Office 2010 and Windows : Essential Concepts and Skills 20

21. Creating a Folder
• Connect the USB flash drive to an available USB port
on the computer to open the AutoPlay window
• Click the ‘Open folder to view files’ link in the
AutoPlay window to open the USB flash drive window
• Click the New folder button on the toolbar to display
a new folder icon with the name, New folder,
selected in a text box
• Type the desired folder name, and then press the
ENTER key
Office 2010 and Windows : Essential Concepts and Skills 21

22. Creating a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 22

23. Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
• Double-click the desired folder to display its
contents and display a black arrow to the left of
the folder icon
• Double-click the folder identifying your class to
collapse the folder
Office 2010 and Windows 7: Essential Concepts and Skills 23

24. Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 24

25. Switching from One Program to Another
• Point to the program button on the taskbar to see a live
preview of the window
• Click the program button or the live preview to make the
program associated with the program button the active
window
Office 2010 and Windows 7: Essential Concepts and Skills 25

26. Saving a File in a Folder
• Click the Save button on the Quick Access Toolbar
to display the Save As dialog box
• Type the desired file name in the File name text
box to change the file name
• Navigate to the desired save location
• Click the Save button to save the workbook in the
selected folder on the selected drive with the
entered file name
Office 2010 and Windows : Essential Concepts and Skills 26

27. Saving a File in a Folder
Office 2010 and Windows : Essential Concepts and Skills 27

28. Minimizing and Restoring a Window
• Click the Minimize button on the program’s title
bar to minimize the window
• Click the program button on the taskbar to restore
the minimized window
Office 2010 and Windows : Essential Concepts and Skills 28

29. Changing the Screen Resolution
• Right-click an empty area on the Windows 7 desktop to
display a shortcut menu that displays a list of commands
related to the desktop
• Click Screen resolution on the shortcut menu to open the
Screen Resolution window
• Click the Resolution button in the Screen Resolution
window to display the resolution slider
• If necessary, drag the resolution slider to the desired screen
resolution
• Click an empty area of the Screen Resolution window to
close the resolution slider
• Click the OK button to change the screen resolution
• Click the Keep changes button to accept the new resolution
Office 2010 and Windows : Essential Concepts and Skills 29

30. Quitting a Program
with One File Open
• Click the Close button on the right side of the
program’s title bar to close the document and quit
the program
Office 2010 and Windows : Essential Concepts and Skills 30

31. Changing the Screen Resolution
Office 2010 and Windows : Essential Concepts and Skills 31

32. Opening an Existing Office File from
the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click Open in the Backstage view to display the
Open dialog box
• Navigate to the location of the file to be opened
• Click the file to be opened to select the file
• Click the Open button to open the selected file
and display the opened file in the current
program window
Office 2010 and Windows : Essential Concepts and Skills 32

33. Opening an Existing Office File from
the Backstage View
Office 2010 and Windows : Essential Concepts and Skills 33

34. Creating a New Workbook
from the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click the New tab in the Backstage view to display
the New gallery
• Click the Create button in the New gallery to
create a new workbook
Office 2010 and Windows : Essential Concepts and Skills 34

35. Creating a New Document
from the Backstage View
Office 2010 and Windows : Essential Concepts and Skills 35

36. Closing a File Using the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click Close in the Backstage view to close the
open file without quitting the active program
Office 2010 and Windows : Essential Concepts and Skills 36

37. Opening a Recent File Using the
Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click the Recent tab in the Backstage view to
display the Recent gallery
• Click the desired file name in the Recent gallery to
open the file
Office 2010 and Windows : Essential Concepts and Skills 37

38. Opening a Recent File Using the
Backstage View
Office 2010 and Windows : Essential Concepts and Skills 38

39. Creating a New Blank Workbook
from Windows Explorer
• In Windows Explorer, display the folder in which you
want to create the new document
• Right-click an open area in the right pane of the
folder window to display a shortcut menu
• Point to New on the shortcut menu to display the
New submenu
• Click Microsoft Excel Worksheet on the New
submenu to display an icon and text box for a new
file in the current folder window
• Type the desired file name in the text box, and then
press the ENTER key
Office 2010 and Windows : Essential Concepts and Skills 39

40. Creating a New Blank Document
from Windows Explorer
Office 2010 and Windows : Essential Concepts and Skills 40

41. Starting a Program from Windows
Explorer and Opening a File
• Display the folder window containing the file you wish to
open
• Right-click the file icon or file name to display a shortcut
menu
• Click Open on the shortcut menu to open the selected
file in the program used to create the file
Office 2010 and Windows : Essential Concepts and Skills 41

42. Saving an Existing File
with the Same File Name
• Click the Save button on the Quick Access Toolbar
to overwrite the previously saved file
Office 2010 and Windows : Essential Concepts and Skills 42

43. Renaming a File
• Navigate to the location of the file to be renamed
• Right-click the file to be renamed to display a
shortcut menu that presents a list of commands
related to files
• Click Rename on the shortcut menu to place the
current file name in a text box
• Type the new file name in the text box and then
press the ENTER key
Office 2010 and Windows : Essential Concepts and Skills 43

44. Renaming a File
Office 2010 and Windows : Essential Concepts and Skills 44

45. Moving a File
• Navigate to the location of the file to be moved
• Display the folder in the navigation pane to which
you want to move the file
• Drag the file from the right pane to the desired
folder in the navigation pane
Office 2010 and Windows : Essential Concepts and Skills 45

46. Moving a File
Office 2010 and Windows : Essential Concepts and Skills 46

47. Deleting a File
• Navigate to the location of the file to be deleted
• Right-click the file to be deleted to display a
shortcut menu
• Click Delete on the shortcut menu to display the
Delete File dialog box
• Click the Yes button to delete the selected file
Office 2010 and Windows : Essential Concepts and Skills 47

48. Deleting a File
Office 2010 and Windows : Essential Concepts and Skills 48

49. Opening the Help Window
in an Office Program
• Click the Microsoft Excel Help button near the
upper-right corner of the program window to
open the Excel Help window
Office 2010 and Windows : Essential Concepts and Skills 49

50. Moving a Window by Dragging
• Drag the window title bar to the desired location
Office 2010 and Windows : Essential Concepts and Skills 50

51. Resizing a Window by Dragging
• Point to the lower-right corner of the window
until the mouse pointer changes to a two-headed
arrow
• Drag the bottom border to display more of the
active window
Office 2010 and Windows : Essential Concepts and Skills 51

52. Obtaining Help Using the ‘Type words to
search for’ Text Box
• Type the search text in the ‘Type words to search for’
text box at the top of the Excel Help window
• Click the Search button arrow to display the Search
menu
• Select the desired option on the Search menu, and
then click the Search button arrow again to close the
Search menu
• Click the Search button to display the search results
• Click the desired link to open the Help document
• Click the Home button on the toolbar to clear the
search results and redisplay the Help home page
Office 2010 and Windows : Essential Concepts and Skills 52

53. Obtaining Help Using the ‘Type words to
search for’ Text Box
Office 2010 and Windows : Essential Concepts and Skills 53

54. Obtaining Help Using the Help Links
• Click the desired link on the Help home page to
display the associated page
Office 2010 and Windows : Essential Concepts and Skills 54

55. Obtaining Help Using
the Help Table of Contents
• With the Help window open, click the Home
button on the toolbar to display the Help home
page
• Click the Show Table of Contents button on the
toolbar to display the Table of Contents pane on
the left side of the Help window
• Click the desired link to view a list of Help
subtopics
• Click the desired subtopic to view the associated
article
Office 2010 and Windows : Essential Concepts and Skills 55

56. Obtaining Help Using
the Help Table of Contents
Office 2010 and Windows : Essential Concepts and Skills 56

57. Using Windows Help and Support
• Windows Help and Support is available when
using Windows 7 or when using any Microsoft
program running under Windows 7
– Displays help for Windows 7
Office 2010 and Windows : Essential Concepts and Skills 57

58. Starting Windows Help and Support
• Click the Start button on the taskbar to display the
Start menu
• Click Help and Support on the Start menu to open
the Windows Help and Support window
• After reviewing the Windows Help and Support
window, click the Close button to quit Windows
Help and Support
Office 2010 and Windows : Essential Concepts and Skills 58

59. Starting Windows Help and Support
Office 2010 and Windows : Essential Concepts and Skills 59

60. Entering Text in a Workbook
• To enter data into a cell, you must first select it
• The easiest way to select a cell is to click on it
• Type the desired text and press ENTER
Office 2010 and Windows : Essential Concepts and Skills 60

61. Entering Text in a Workbook
• In Excel, any set of characters containing a letter,
hyphen, or space is considered text.
• Text is used to place titles, such as workbook titles,
column and row titles, & worksheet names
• By default, text will be left-justified in a cell
• Calculations can not be performed on cells that
contain text.
Office 2010 and Windows : Essential Concepts and Skills 61

62. Chapter Summary
• Perform basic mouse operations
• Start Windows and log on to the computer
• Identify the objects on the Windows 7 desktop
• Identify the programs in and versions of Microsoft
Office
• Start a program
• Identify the components of the Microsoft Office
Ribbon
Office 2010 and Windows : Essential Concepts and Skills 62

63. Chapter Summary
• Create folders
• Save files
• Change screen resolution
• Perform basic tasks in Microsoft Office programs
• Manage files
• Use Microsoft Office Help and Windows Help
Office 2010 and Windows : Essential Concepts and Skills 63

64. Microsoft
Excel 2010
Chapter Complete