This manual will help you to get your tasks in the right way into the fantastic application 'Remember The Milk'. Get your life "getting things done"-proof. More info or looking for a workshop on productivity, smart working, 'het nieuwe werken', slimmer werken or getting things done. I am available for you :)

1. Instruction manual
‘Remember the Milk’(‘RTM’)
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2. Go to: www.rememberthemilk.com
OR
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3. Login:
Click settings:
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4. Choose your general settings:
Don’t forget to save
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5. Go to ‘Lists’ & add the following
5 lists:
On the upper right, you can
also rename existing lists:
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6. Want to delete a list?
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7. Daily email reminder of your tasks?
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8. Go to “tasks”:
This is the screen where you
fill in your tasks
and
you can have an overview of
future tasks
(& completed tasks of the past)
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9. Create smart lists - STEP 1:
Example: smart list “Today - TODO!”
Step 1: Type “due:today” in the Search field (&
press enter
Now a search list appears:
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10. Create smart lists - STEP 2:
Example: smart list “Today - TODO!”
Step 2: Click on the Save button and name the list
“Today - TODO!” (& press SAVE)
Now the smart list appears:
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11. Create smart lists - STEP 3:
Make the following smart lists:
Search term: Name smart list:
due:today Today - TODO!
priority:1 and due:today Today - FOCUS TODO!
completed:today Today - DONE!
due:tomorrow Tomorrow
due:"2 days of today" Day after tomorrow
dueBefore:"monday" This week (until sunday)
dueWithin:"2 weeks of today" Coming 2 weeks
dueBefore:today Too Late
completedWithin:"1 week of Last week - DONE!
today"
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12. Now fill in your tasks:
Step 1: Go to Inbox
Step 2: Write down the task
Step 3: Choose list by using # (and other “tags”)
Step 4: Choose importance (if needed) with !
Step 5: Repeated task? -> use *
Step 6: Select day/date with ^
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13. Change task characteristics? - 1
Step 1: Click task
Step 2: On the right side you can change:
- the date
- repeat
- tags
- add URL
- Add notes
- etc.etc.
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14. Change task characteristics? - 2
Step 1: Click task
Step 2: Choose “More actions” --> here you can change:
- Priority, Move to other list, Delete task etc.
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15. Task DONE or POSTPONE?
Step 1: Click task
Click “complete” if completed :)
Click “postpone” if you want to do it tomorrow
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16. How to sort your tasks:
STANDARD SETTING: Tasks within 1 list are sorted by “priority”
MY PERSONAL SETTING: Sort tasks by “Due Date” (since the colors on
the left side will always show whicht tasks are most important)
Priority #1 =
orange
Priority #2 =
dark blue
Priority #3 =
light blue
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17. Printable overview?
Step 1: Click overview
Step 2: Click “weekly planner”
Step 3: Print it!
Alternative: get a daily
reminder in your email
inbox (see slide 7)
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18. Remember the Milk on your phone?
Please note: the free version only
enables you to SYNC once a DAY
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19. Remember the Milk in your Google
Calendar?
http://www.rememberthemilk.com/services/googlecalendar/
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20. Extra for the real RTM-freaks:
Email new tasks by sending them to:
The task will
appear in your
RTM-INBOX list
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21. Have you got any questions?
Want to know more?
Want to become a RTM pro?
Don’t hesitate:
Tweet @stastra or mail me on
patrick@patrickwerktslimmer.nl
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