Ujm book

UNIVERSAL
JOBMATCH
A Step by Step Guide

Contents Page
Creating an Email 2
Registering for Universal Jobmatch 5
Putting your CV on Universal Jobmatch 9
Logging in to Universal Jobmatch 13
Using Universal Jobmatch 17
Job Searching 18
Applying for a Job 19
Application History 20
Applying Using Email 21
Activity History 25
Logging Out 27

IMPORTANT!!!!!

1) NEVER LOSE YOUR GATEWAY ID NUMBER, EMAIL ADDRESS OR PASSWORDS (Enter
them as a contact in you mobile phone is a good idea)
2) RECORD EVERYTHING IN THE “ACTIVITY HISTORY” (If it’s not recorded, then no-one
will ever know that you did it!)

A Guide to Using Universal Job Match

CREATING
AN EMAIL

2
By Paul Stepczak of Glyncoch Community Regeneration Limited (paul@glyncochcp.co.uk)


CREATING AN EMAIL
Go to “Yahoo” (www.yahoo.co.uk) and click on “Sign Up”

Fill in the boxes and click on “Create my account”

3


Complete the secret questions (Make sure you can remember the answers to these in case
you forget your password in the future!), and press “Done” when you’re finished

Remember / print / write down the following information and press “Get Started”

CONGRATULATIONS! You now have your own email address!!!

4


REGISTERING
FOR
UNIVERSAL
JOBMATCH

5


REGISTERING FOR UNIVERSAL JOBMATCH
Go into ‘Google’ (www.google.com). Type ‘Universal Jobmatch’ and press “Enter” ( )

Select “Find a job with Universal Jobmatch = GOV.UK”

Select “Register with Universal Jobmatch”

6


Complete the boxes and click on “Submit”

CONGRATULATIONS! You are now registered!

Write this number down and keep it safe (Keep in your phone, wallet/purse), and never
lose it... otherwise all your information, job searches, personal details will be lost and you’ll
have to do everything all over again.

Now click “Return to Universal Jobmatch” to start using it to complete the process

7


Complete the boxes to complete registration

IMPORTANT!!!!

On the “Skills I want to be matched against” box, put EVERY job title that you are interested
in one by one and press “Add” each time. E.g. “Labourer”, then “House Maintenance”, then
“Groundwork”, then “Caretaker” etc.

Jobs will only match with whatever you put down so if you have a lot of skills but only put
down one, it will only find you jobs for that one job.

Press “Create Account” go onto Universal Jobmatch

8


PUTTING
YOUR CV ON
UNIVERSAL
JOBMATCH

9


PUTTING YOUR CV ON UNIVERSAL JOBMATCH
Once you have registered / logged in, you should now see this screen

This box will give you any messages, will remember all the jobs that you may have saved to
look at later and will also give you a list of jobs that, from what you wrote in your profile, are
what the computer thinks are most suitable for you.

First, we need to put your CV on the site! Click on the “Create CV” Option

10


You should now have this screen

We will assume that you have already built a CV as a Word document that you keep on a
memory stick (Like we do in Job Club) so click “Upload CV”

You should now have this screen.

11


In the “CV information” box you need to give your CV a title. In this case, we’re going to put
in “Joe General’ CV – as it’s his CV for all types of jobs. However, you could have a number
of CVs to put in here e.g. one specific to Retail (“Joe Retail CV”) or Labouring (“Joe
Construction CV”). You can store a number of different CVs on this system so you can send
the right one to the appropriate job.

On the “CV Status”, by clicking on “public” option, this will allow potential employers to look
at your CV without having to contact you.

Finally, to put in your CV, click on “Browse” in the “Upload CV” box, find your CV, open it
and click on the orange box that says “Upload CV”

Your CV should now be saved in the system!

12


LOGGING IN
TO
UNIVERSAL
JOBMATCH

13


LOGGING IN TO UNIVERSAL JOBMATCH
Go into ‘Google’ (www.google.com). Type ‘Universal Jobmatch’ and press “Enter” ( )

Select “Find a job with Universal Jobmatch = GOV.UK”

Select “Log In to Universal Jobmatch”

14


You now have to enter this number into “User ID”, followed by your
password and click on “Log In”

15


USING
UNIVERSAL
JOBMATCH

16


USING UNIVERSAL JOBMATCH
Once you have registered / logged in, you should now see this screen, so let’s start using it!

Let’s say Joe wants to become a “Cleaner” and he lives in “Pontypridd” for the purpose of
this example. We’ll now put these details into the relevant boxes and press “Search”

17


You should now have a list of all the “Cleaner” jobs that are within a 20 mile radius, starting
with the most recently posted at the top.

Joe likes the look of the “Randstad” job so if you click on it, you get this:-

This is the easiest way to apply on Universal Jobmatch (As long as you’ve already registered
your CV). If it has an “Apply” option, you can send them your CV immediately. Press
“Apply”. Doesn’t say “Apply”? Skip the next page!

18


Choose your CV (In this case, we only have Joe’s “General” CV but he could have made a CV
specific to cleaning if wanted), and press “Apply Now”.

Done! Joe just applied for that job!

This job is now automatically stored in the “Application History”. Both you AND THE
JOBCENTRE can use this at any time to see how many jobs you have applied for.

19


So what if “Apply” wasn’t on the page? Let’s look at another, let’s go for the “CX Boxall Ltd”
Cleaning Job at the top of the page

In this instance, there is no “Apply” option but there IS an email address so Joe will need to
apply for the job himself and then record this activity on this system via the “Activity
History” option.

If there was a phone number, Joe could also call, but he would still need to record this
action in the “Activity History”. More on that later, for now, let’s send Joe’s CV via email.

20


At the top of all pages on the internet you have a “tab” option – if the internet was a book –
then a “tab” would be another book you could look at the same time without losing your
page.

Click on this tab and put in the website address you want. In this instance, Joe’s email is
with Yahoo co he’s put in www.yahoo.co.uk. Notice that the “Directgov” page is still
available and you can choose between the two.

Click “Sign in”

21


Log in your details to sign in. If you haven’t already created an email, please refer to
“Creating an Email” Manual

Once signed in, select “Mail” and you should then have your mailbox….

Select “Compose” to start writing your email

22


1) Enter the email address in the “To” box. 2) Insert the subject so that the employer
will know what the email will be about and 3) Write a short introduction, explaining
what job you would like, why you think you are applicable and that you are providing
your CV as your application.
1 2 3

Now, click on the ‘attachment’ link (The one that looks like a paperclip) and exactly like you
browsed for the CV earlier, do exactly the same – find your CV and click “Open”

23


Once your CV is attached, press “Send”

Now (“Log out” if not using email any more – but keep as a tab if you intend to apply for
more jobs using this method), click back on the “Directgov” tab

You should now see this screen. Currently, the jobcentre has NO WAY OF KNOWING that
you applied for this job… so we need to record it in some way – we do this by choosing
“Activity History”

24


For everything you do when looking for a job, you should put it in “Activity History”. This
way, you can keep a record of what you have done, but IT ALSO SHOWS THE JOB CENTRE
WHAT YOU HAVE DONE – It’s more or less the same thing as the old paper system and
UNLESS YOU WRITE THINGS DOWN HERE, THE JOB CENTRE WILL NEVER KNOW ABOUT IT!

Press “Save”

Your application has now been saved in the system for you to remember and for the
jobcentre to see

REMEMBER!

If you don’t use “Application History” or “Activity History”, no-one will ever
know that you applied so make sure you check!!!!

25


And Finally!

Make sure you log out, otherwise whoever is on the computer next can pretend that they
are you and delete all that you have done!

26

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