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Budapest, Hungary, 17 November 2014 
Bending the Rules 
Community over Code over Policy. 
Andrea Pescetti 
VP, Apache OpenOffice 
pescetti@apache.org
A Newcomer's Perspective 
New people. New projects. A lot to learn.
My perspective: Relatively new at Apache 
3 years as Apache committer 
#Andrea 
2 years as Apache OpenOffice PMC Chair, 6 months as ASF Member
My background: Apache as a user only 
A lot of open source (with Nuvole, a 100% Drupal company). 
Previous experience with some foundations. 
#Andrea
OpenOffice: New at Apache too 
No experience with being part of a Foundation. 
Only a few Apache members in the post-graduation initial PMC. 
#Andrea
First, Wrong, Impression 
Apache seems more complex and rigid than it actually is.
#WrongImpression 
First (wrong) impression: a world of rules 
And a lot of strange terminology: podling, PPMC, IPMC, Incubator...
#WrongImpression 
First (wrong) impression: Rules over Community 
There is so much policy that it seems community comes second.
#WrongImpression 
First (wrong) impression: Apache is stuck in 1999 
Somewhat antiquated look, “corporate” approach, manuals, 72 hours.
The Real World 
Dare to enter and you will see it's much better.
#TheRealWorld 
Enter the Matrix at Apache: Welcome to the real word 
“There's a difference between knowing the path, and walking the path.”
Policy is at the service of projects, not the opposite. 
When policy gets in the way, it is not serving its purpose. 
The community must win. 
#TheRealWorld
#TheRealWorld 
Projects are all different and largely independent 
Policy cannot be the same for all: guidelines are the same, reality varies.
We shouldn't dodge our rules 
#TheRealWorld 
We should understand them and interpret them for the new situations.
Examples from OpenOffice 
Policy that needed to be adapted or clarified.
Binary downloads 
New and too big for Apache, vital for OpenOffice. 
Solved with help from SourceForge. 
#Examples
#Examples 
GPL Dictionaries provided as bundled extensions 
Apache: “Category X” and forbidden. 
OpenOffice: unnecessary in sources, but very useful to users.
Empowering non-committers 
#Examples 
Trust localization volunteers; most new committers come from there. 
Non-committers in Pootle outnumber committers from other projects.
Exposing Development builds 
OpenOffice QA is not done by developers. 
Need visibility on other lists and on the web site. 
#Examples
Committers and PMC members 
#Examples 
We celebrate a new committer more than a new PMC member.
Travel fund 
We can't rely on TAC since it is not inclusive enough. 
Transitional earmarked fund with pre-Apache resources. 
#Examples
Not-so-lazy consensus 
The press won't wait 72 hours. 
We either answer or delegate within 24 hours. 
#Examples
Code signing: a need largely started with OpenOffice 
Just a “nice to have” for Apache in earlier times. 
Now a serious investment being implemented with Infra. 
#Examples
Incubator podlings must both learn and teach 
Incubation is not where the ASF teaches projects HOW it does things. 
It is where the ASF teaches projects WHY it does things. 
#Examples
Advice for the future 
Recommended ways for policy discussions.
Ask people who drafted the policy 
#Advice 
They will be available to explain what it means, rather than what it says.
Choose to improve the policy, not to accept it 
#Advice 
Your project has peculiarities that others don't; Apache will be enriched.
Interpret policy rather than rewriting it 
Understand what it means and the principles behind it. 
#Advice
One issue at a time, with those who do the work 
#Advice 
Focused discussion with Infra (or whoever relevant), on concrete issues.
Realize that there is no spoon 
#Advice 
Apache is much more flexible than it seems, and it's ready to improve. 
Rules can be bent if this means a better community and better code.
Thanks! 
Andrea Pescetti 
pescetti@apache.org 
@pescetti 
The Apache logo and its variants are a trademark of the Apache Software Foundation. 
Images from “The Matrix” are copyright © 1999 Warner Bros.

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Bending the Rules: Community over Code over Policy.

  • 1. Budapest, Hungary, 17 November 2014 Bending the Rules Community over Code over Policy. Andrea Pescetti VP, Apache OpenOffice pescetti@apache.org
  • 2. A Newcomer's Perspective New people. New projects. A lot to learn.
  • 3. My perspective: Relatively new at Apache 3 years as Apache committer #Andrea 2 years as Apache OpenOffice PMC Chair, 6 months as ASF Member
  • 4. My background: Apache as a user only A lot of open source (with Nuvole, a 100% Drupal company). Previous experience with some foundations. #Andrea
  • 5. OpenOffice: New at Apache too No experience with being part of a Foundation. Only a few Apache members in the post-graduation initial PMC. #Andrea
  • 6. First, Wrong, Impression Apache seems more complex and rigid than it actually is.
  • 7. #WrongImpression First (wrong) impression: a world of rules And a lot of strange terminology: podling, PPMC, IPMC, Incubator...
  • 8. #WrongImpression First (wrong) impression: Rules over Community There is so much policy that it seems community comes second.
  • 9. #WrongImpression First (wrong) impression: Apache is stuck in 1999 Somewhat antiquated look, “corporate” approach, manuals, 72 hours.
  • 10. The Real World Dare to enter and you will see it's much better.
  • 11. #TheRealWorld Enter the Matrix at Apache: Welcome to the real word “There's a difference between knowing the path, and walking the path.”
  • 12. Policy is at the service of projects, not the opposite. When policy gets in the way, it is not serving its purpose. The community must win. #TheRealWorld
  • 13. #TheRealWorld Projects are all different and largely independent Policy cannot be the same for all: guidelines are the same, reality varies.
  • 14. We shouldn't dodge our rules #TheRealWorld We should understand them and interpret them for the new situations.
  • 15. Examples from OpenOffice Policy that needed to be adapted or clarified.
  • 16. Binary downloads New and too big for Apache, vital for OpenOffice. Solved with help from SourceForge. #Examples
  • 17. #Examples GPL Dictionaries provided as bundled extensions Apache: “Category X” and forbidden. OpenOffice: unnecessary in sources, but very useful to users.
  • 18. Empowering non-committers #Examples Trust localization volunteers; most new committers come from there. Non-committers in Pootle outnumber committers from other projects.
  • 19. Exposing Development builds OpenOffice QA is not done by developers. Need visibility on other lists and on the web site. #Examples
  • 20. Committers and PMC members #Examples We celebrate a new committer more than a new PMC member.
  • 21. Travel fund We can't rely on TAC since it is not inclusive enough. Transitional earmarked fund with pre-Apache resources. #Examples
  • 22. Not-so-lazy consensus The press won't wait 72 hours. We either answer or delegate within 24 hours. #Examples
  • 23. Code signing: a need largely started with OpenOffice Just a “nice to have” for Apache in earlier times. Now a serious investment being implemented with Infra. #Examples
  • 24. Incubator podlings must both learn and teach Incubation is not where the ASF teaches projects HOW it does things. It is where the ASF teaches projects WHY it does things. #Examples
  • 25. Advice for the future Recommended ways for policy discussions.
  • 26. Ask people who drafted the policy #Advice They will be available to explain what it means, rather than what it says.
  • 27. Choose to improve the policy, not to accept it #Advice Your project has peculiarities that others don't; Apache will be enriched.
  • 28. Interpret policy rather than rewriting it Understand what it means and the principles behind it. #Advice
  • 29. One issue at a time, with those who do the work #Advice Focused discussion with Infra (or whoever relevant), on concrete issues.
  • 30. Realize that there is no spoon #Advice Apache is much more flexible than it seems, and it's ready to improve. Rules can be bent if this means a better community and better code.
  • 31. Thanks! Andrea Pescetti pescetti@apache.org @pescetti The Apache logo and its variants are a trademark of the Apache Software Foundation. Images from “The Matrix” are copyright © 1999 Warner Bros.