Helps to understand policy . Types of policies which can be included company

1. HR Policies - Limited company
Author – Pratibha Trivedi

2. Presented By
 SHRADDHA BHARATI 06
 SANKET GADKARI 19
 SHARANJEET KAUR 34
 DARSHAK PANDYA 38
 VINIT SHAH 47
 PRATIBHA TRIVEDI 58
 MANJUNATH TARADI 56

3. SECTION I. Employee Manual
 Employee Manual is a charter of guidelines that
govern the workplace at Cybage Software Pvt. Ltd.
hereinafter referred to as Cybage or Company.
The primary objective of these guidelines is to
enhance & encourage a professional work culture
conducive to employees' satisfaction.

4. A. POLICIES UNDERLINING CYBAGE'S WORK
CULTURE
 1.1 HOURS OF WORK
- Official work timings 9.30 am to 6.30 pm.
- working days are Monday to Friday.
-Support function departments would need to work
on alternate Saturdays or on "Off" days/ holidays as
per instruction from their respective Managers.
- Lunchtime maximum of an hour anytime
between 12.30 pm to 2.00 pm Monday to Friday.

5. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.2. Access Card
- Every employee is issued an access card .
- requested to have their access card at all times
while in office premises.
 Temporary Access Card
 Forgot Access Card
 Lost Access Card

6. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.3 LEAVES
 Planned Leave (Earned Leave) - PL
 Unplanned Leave/ Emergency Leave – UL
 Unauthorized absence from work
 Encashment of Leave
- Planned Leave
- Unplanned Leave

7.  Compensatory Off
 Maternity Leave Policy
- Maternity Leave Benefit
- Extended Maternity Leave
- Termination of Pregnancy or Consequential
Morbid Condition

8. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.4 HOLIDAYS
- 6 standard public holidays for the year 2010
- In addition to 6 fixed holiday, introduced 2 floating
holidays
 Floating Holidays:-
- can be availed any time as per the wish of the
employee, but it is suggested to take this holiday on some
occasion / festival.
- should be applied at least 1 week (7 days) in advance.
- is not encashable and will not be carried forward to the
following year.

9. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.5 SALARY
 Payday
 Tax Computation & Tax Planning

10. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.6 PERFORMANCE APPRAISALS
 1.7 EMPLOYMENT CERTIFICATE

11. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.8 RESIGNATION, TRANSFER AND DISCHARGE
 I. Procedure for Resignation
- Notice Period
- Acceptance of Resignation
- Calculation of the Shortfall Amount
- Leaves during the Notice Period
- Pay Day

12. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.9 MISCELLANEOUS
 Visitor’s Policy
 Library Books/ CDs
 Dress Code
 Proper Utilization of Company Resources
 Dinner Policy
 Telephone Usage
 No Smoking inside company premises

13. B. EXCLUSIVE SERVICE AND OTHER PRIMARY
CONDITIONS OF SERVICE
 EXCLUSIVE SERVICE AND OTHER PRIMARY
CONDITIONS OF SERVICE.
 CONFIDENTIALITY UNDERTAKING
 SYSTEM SECURITY REGULATIONS
 INFORMATION SECURITY
 INTELLECTUAL PROPERTY RIGHTS
 SECRECY

14. C. OPEN DOOR POLICY
Top Level
Senior Management
(Arun/Deepak/Jagat)
Vice Presidents / Heads
Manager / HRD Department
Employee
Bottom Level
 SUGGESTIONS

15. Bonus:
The bonus is payable based on the level the candidate is hired:
II. EMPLOYEE REFERRAL SCHEME
 Eligibility:
 This policy is applicable to all employees of
Cybage Software Pvt. Ltd. except the Vice
Presidents and members of Human Resources
Department.
Levels Amount
Engineer 2,500
Sr. Engineer 7,500
Analyst / Assoc. Mgr 10,000
Sr. Analyst / Manager 12,500
Architect / Sr. Manager & above 15,000

16. Section III - Project Get Together /
Project Party
 Cybage, maintain a healthy work life balance for all
employees.
• Since the mega event ‘Cybage Annual Bash’ is
scheduled in December 09, project parties/get-
togethers should not be planned for December ‘09.
• The Project Parties/Get-togethers for this year can be
availed upto 31st March 2010.
• Along with the Claim Form, attach the list of employees
(with their Employee Codes), attending the get together.
• The claim needs to be approved before you leave for
the party.

17. Section IV - Non-Disclosure
Agreement
 1. DEFINITIONS
 2. NON-DISCLOSURE OF CONFIDENTIAL
INFORMATION
 3. OWNERSHIP OF MATERIALS
 4. NON-COMPETITION
 5. PUBLISHING
 6. FOREIGN TRAVEL
 7. MISCELLANEOUS

18. Section V - Performance Appraisal
 At Cybage we follow a 360 degree
By the time the appraisal process is completed, the employee is expected
to have:
 A clear understanding of the resources needed to do an effective
job.
 A clear and current job description and performance standards in
place.
 Feedback about the performance over the course of the appraisal
period.
 Identified opportunities to improve performance wherever necessary.
 No surprises about performance problems.

19. Section VI - HR HELPDESK
 The HR Helpdesk include features related to the HR
department:
 1. Issue of Appointment letters
2. Proofs (refer to the note below)
3. Suggestions
4. Grievances
5. Others

20. Thank You