1. PRESENTATION FOR GROUP 3
TOPIC: COMPUTER SOFTWARE APPLICATION
WITH SPECIFIC REFERENCE TO MICROSOFT
WORD.
LECTURE: DR S .A. ONASANYA
DATE: 30TH APRIL, 2014

2. OUTLINE
 INTRODUCTION AND BASIC DEFINITIONS
 BRIEF HISTORY OF COMPUTER SOFTWARE
 TYPES OF SOFTWARE
 MICROSOFT WORD
 STARTING MICROSOFT WORD
 BASIC OPERATIONS ON MS WORD
 OPENING A DOCUMENT
 SAVING A DOCUMENT
 PRINTING A DOCUMENT
 CLOSING A DOCUMENT
 SHORTCUTS ON MS WORD
 ADVANTAGES AND DISADVANTAGES
 CONCLUSION

3. INTRODUCTION AND BASIC DEFINITIONS
DEFINITION OF COMPUTER SOFTWARE
 Computer is An electronic device that accepts, processes,
stores, and outputs data at high speeds according to programmed
instructions
 Software is simply defined as the program that runs the computer
 Software is a generic term for organized collections of
computer data and instructions The computer software is written
by computer programmers who do this using a programming
language.
 Computer software can be a number of things from games to
business. Programs software is usually something that you download
to your computer from the internet or a CD/DVD and then use it
such as Photoshop, Encarta, Microsoft Office(microsoft word,
microsoft excel,microsoft power point etc). There are literally
thousands of different computer software.

4. Definition of a word processor
oA word processor, is an application program for manipulating text-
based documents; the electronic equivalent of paper, pen, typewriter,
eraser, and most likely, dictionary and thesaurus.
oA word processing computers perform multiple editorial functions,
such as editing text, inserting new text, deleting text, performing search
and replace functions within the text.
o The main advantage of a word processor is that it provides a
WYSIWYG (What You See Is What You Get) interface, which helps you
make changes quickly and easily
INTRODUCTION AND BASIC DEFINITIONS CONTINUED

5. BRIEFHISTORY OF COMPUTER
SOFTWARE
History of computer software and computer languages. It was not until
after 1981 that software programs were made eligible for patents by the
Supreme Court.
FORTRAN: The first high level programming language fortran was
invented by John Backus and IBM.
HTML: Tim Berners-Lee invented the World Wide Web and HTML or
hypertext markup language.
Software Programming: General background information on computer
languages including basic - PageMaker - java - Fortran - ms-dos - VisiCalc
- windows - computer graphics and more.
Microsoft Windows: In 1983, the Microsoft Corporation formally
announced Microsoft Windows software for IBM computers.

6. TYPES OF SOFTWARE
Computer systems divide software systems into three major classes:
i. System software,
ii. Programming software and
iii. Application software, although the distinction is arbitrary, and often blurred.
System software helps run the computer hardware and computer system. It includes operating systems,
device drivers, diagnostic tools, servers, windowing systems, utilities and more. The purpose of systems
software is to insulate the applications programmer as much as possible from the details of the particular
computer complex being used, especially memory and other hardware features, and such as accessory
devices as communications, printers, readers, displays, keyboards, etc.
Programming software usually provides tools to assist a programmer in writing computer programs and
software using different programming languages in a more convenient way. The tools include text editors,
compilers, interpreters, linkers, debuggers, and so on. An Integrated development environment (IDE)
merges those tools into a software bundle, and a programmer may not need to type multiple commands
for compiling, interpreter, debugging, tracing, and etc., because the IDE usually has an advanced graphical
user interface, or GUI.
Application software allows end users to accomplish one or more specific (non-computer related) tasks.
Typical applications include industrial automation, business software, educational software, medical
software, databases, and computer games. Businesses are probably the biggest users of application
software, but almost every field of human activity now uses some form of application software.

7. Microsoft Word is a word processor developed by Microsoft. It was first released in 1983 under
the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several
other platforms including IBM PCs running DOS (1983), Apple Macintosh running Mac OS
(1985), AT&T Unix PC (1985), Atari ST (1988), SCO Unix (1994), OS/2 (1989), and Microsoft
Windows (1989). Commercial versions of Word are licensed as a standalone product or as a
component of Microsoft Office, Windows RT or the discontinued Microsoft Works suite.
Freeware editions of Word are Microsoft Word Viewer and Office Online, both of which have
limited features.
Origins and growth
In 1981, Microsoft hired Charles Simonyi, the primary developer of Bravo, the first GUI word
processor, which was developed at Xerox PARC. Simonyi started work on a word processor
called Multi-Tool Word and soon hired Richard Brodie, a former Xerox intern, who became the
primary software engineer.
Microsoft announced Multi-Tool Word for Xenix and MS-DOS in 1983. Its name was soon
simplified to Microsoft Word. Free demonstration copies of the application were bundled with
the November 1983 issue of PC World, making it the first to be distributed on-disk with a
magazine. That year Microsoft demonstrated Word running on Windows.
MICROSOFT WORD

8. Starting Microsoft Word
Two Ways
1. Double click on the Microsoft Word
icon on the desktop (if available)
2. Click on Start  Programs 
Microsoft Word
Or
2. Click on Start  Programs 
Microsoft Office  MS Word
 (depending on where the
where it appears. Different
for different installations)

9.  The Word Window is displayed

10. Basic operations on the MS Word
Title Bar
Displays the title and name of the current document
Document Area or Workspace
The area where to type and edit text. In this area, you will see a flashing vertical
line, indicating the insertion point, where the text will appear
Menu bar
Displays all menus with each menu consisting of a set of logically grouped
commands; E.g., Format menu groups all commands for formatting text
Each of these menu bar items has a drop-down sub-menu
A drop-down sub-menu comprises a list of options, which are displayed when
you click on the Menu bar item.
Task Pane
Provides shortcuts for performing commonly used commands, such as creating
new documents or searching for specific text
Scroll bars: (horizontal and vertical)
Enable you to move through a document that cannot fit completely in the
workspace
Status bar
Displays information about the current document. E.g., the current page
number, total number of pages in a document, the line number on which the
cursor is positioned and the column number

11. Basic operations on the MS Word
continued
 Consists of various toolbars
 A toolbar Is a collection of buttons that provide easy access to
the options available on the menu bar
 Commonly used toolbars are:
 Standard Toolbar: This toolbar contains buttons for the
frequently used actions, such as opening files, saving files, and
copying and pasting text
 Formatting Toolbar: This toolbar provides various tools that
help your format the text in the document area. For example,
changing the font size or the style of text
 Drawing Toolbar: Consists of various drawing tools - to draw
different shapes, arrows, and geometrical figures. You can
modify these graphics by adding colours and 3-D effects or by
moving the graphics behind or in front of the text. You can
also insert preformatted text styles, text boxes, and pictures.

12.  Opening a document
 Select the File Open (open dialog box displayed)
 Select file of document that is to be opened from the
drop-down list
Opening a Document
If document is not
on the list, you can
navigate to the
document path to
the desired folder or
location
Click the Open
button to open the
selected document

13.  Using the Save As command
 This is used to save a file the first time
 You can also use it to save a document with a new name or
 To save the document to a different location
Action Task
Save a
docu-
ment
1.Click File  Save As
command (Save As dialog
box appear)
2.Specify name and/or location
where to save using the
Save in drop-down list
3.In case you need to create a
new folder to save the file,
click the Create New Folder
button in the dialog box
4.This opens the New Folder
dialog box, as shown below
Saving Document

14. Printing Documents
Action Task
To print a
document
1. Select File Print command (Print dialog box displayed)
2. Select the name of the printer from the
3. Select the number of copies to be printed from the
Number of copies spin box.
4. Select the applicable radio buttons
Task
5. Click the OK button to
close the Print dialog box

15. Closing a Document
 After you finish working with a document, you need to close
the document
1. Select the File Close command, OR
2. Holding down the alt key and pressing the F4 key, or
3. Clicking the Close button (x) displayed in the upper-right
corner of window
 If you make some changes to a document and then try to close
without saving, Word will prompt you to save the document
4. To close all active documents, hold down the Shift button and
select the File Close All command

16. SHORTCUTS ON MICROSOFT
WORD

17. SHORTCUTS ON MICROSOFT WORD
CONTINUED

18. Advantages And Disadvantages
Advantages
Easily correct any mistakes which are made
Can save multiple versions of documents and easily sort them so that you can go back to
previous versions of the same document
Spell and grammar checking
Format the text and general page layout so that you can make the page look more
appealing or easier to read
Mail merge from a database so that you can easily send out letters to multiple people at a
time
Copies can easily be made, which saves on printing and it is much easier to do
Disadvantages
Data can sometimes be lost due to data corruption. On the other hand, this could happen
to somebody hand writing a letter because something could happen to the paper such as a
pen leaking. Also, this shouldn’t really be a problem because regular backups should be
made and the user should save at regular intervals of times
Some symbols aren’t easily accessible, which makes typing in different languages that use
a different alphabet is difficult. Also, some complex mathematical equasions would be
easier to hand write
Requires a computer to edit or view documents which may sometimes not be there,
especially when on the go

19. THANK YOU