5. What Is The #1 Goal Of Using PowerPoint In
A Professional Presentation?
17%
17%
17%
17%
17%
17% 1. Professional ‘Look’
2. Visual Quality
3. Content Roadmap
4. Presentation of Graphs/Charts
5. ‘Board Room’ Credibility
6. All of the Above
6. Which Of The Following Should NOT Be
Utilized In A PowerPoint Presentation?
17%
17%
17%
17%
17%
17% 1. Complete Sentences
2. Punctuation
3. Abbreviations
4. Complex Words
5. Paragraphs
6. All Of The Above
8. Which Of The Following Is True
Regarding ‘Sound Affects’?
17%
17%
17%
17%
17%
17% 1. They Should Be Used With Transitions
2. They Are Great On Laptop Presentations
3. They Are Highly Desired Attention-Getters
4. They Are Not Necessary With Videos
5. All Of The Above
6. None Of The Above
9. “A Presenter Should Always Maintain Control
Of The PowerPoint Remote”
50%
50% 1. True
2. False
10. ‘Contemporization’ Refers To Which Of The
Following Benefits of PowerPoint?
17%
17%
17%
17%
17%
17% 1. Ability To Personalize To A Group
2. Ability To Update To Current Information
3. Ability To Utilize The Latest Visuals
4. Ability To Show Internet Video Content
5. All Of The Above
6. None Of The Above
12. The ‘4x4’ Rule Refers To Which
Basic Rule Of PowerPoint?
17%
17%
17%
17%
17%
17% 1. Single Slide Layout
2. Theme Selection
3. Font Size
4. Slide Variety
5. Transition Speed
6. None Of The Above
13. Which Of The Following Should
NOT Be Used With PowerPoint?
17%
17%
17%
17%
17%
17% 1. Remotes
2. Lasers
3. Tape Recorders
4. Elmo
5. Props
6. All OfTheAbove
14. “An Organized Presenter Gives A PowerPoint
Copy To Audience Before The Presentation”
50%
50% 1. True
2. False
15. PowerPoint Uses, Abuses & Excuses
I. History
II. Benefits & Drawbacks
III. Audience Expectations
IV. Presentation Goals
V. Medium Maximization
VI. Basic Rules
VII. Tips & Tragedies
VIII. Other Visual Aids
16. I. History
Created By Microsoft
Runs on Microsoft Windows/Mac OS X
Initial Version: “Presenter” in 1987
Patent Cost: $14 million
Annual Sales: $26.8 million
Upgraded Version: PowerPoint 97 (Visual Basic)
Latest Version: PowerPoint 2010 (Clipboard)
Apple Creation: Keynote
17. II. Benefits & Drawbacks
Benefits
Most Recognized
Presenter Confidence
Audience Involvement
Visual Quality
New Slide Engagement
Drawbacks
Overused
Presenter Reliance
Too Much Reading
‘Bells & Whistles”
Stagnant & Boring
20. IV. Two Simple Goals
Organizational Roadmap
Visual Impact
21. V. Medium Maximization
Keep Focus On The Speaker...Always!
Avoid Competing With Technology
Maintain ‘The Heart’ Of The Presentation
Design Organization Magic
It’s Just A Tool So ‘Less Is More’
22. Medium Maximization
Create Imagery On The Screen
Refrain From ‘Bells & Whistles’
Customize Whenever Possible
Ask Yourself: “Is This Necessary?”
“Words Are Not Visuals…They Are Simply Words”
27. Content
One Idea Per Slide
Headline At Top
‘Phrase’ Not ‘Sentence’
Simple Words & White Space
‘Glance’ Not ‘Read’
28. Content
“Simplicity Is The Ultimate Sophistication”
-Steve Jobs
“PowerPoint Should Be Stunningly Visual And Minimalistic”
-Bill Gates
29. Content
• Describe each bullet
point with extreme detail
and clarity to the point
where they can get as
much from reading the
slide as they can from
listening to you speak.
• Use A LOT Of Words
• Put Several Topics On
Each Slide
• Abbr.
• Use Blank Space
• Utilize Outline Formats
• Avoid Paragraphs, Complete
Sentences
• Use Sharp
Content
31. Slide Layout
Slides Have Focal Points – Capture-Simple.
Utilize Outline Formats.
4 x 4 – Four Bullet Points; Four Words Per Bullet.
Use Sharp Contrast.
Insert Company Logo.
Use Blank Space.
Avoid Paragraphs, Complete Sentences, Punctuation!!!
Left Side/Right Side Layout Punctuation (Bad/Good).
45. Transitions
A Definite ‘Bell & Whistle’
Transitions Are For Film Makers
Focus On Message
“Fly, Crawl, Peak, Slide, Spin”
46. Transitions
Good Use… Bad Use
Regular Content
As Gimmick
Distraction
Content ‘Reveal’
Graphs/Charts
Surprises
47. Transitions
Good Use… Bad Use
Regular Content
As Gimmick
Distraction
Content ‘Reveal’
Graphs/Charts
Surprises
48. Transitions
Good Use… Bad Use
Regular Content
As Gimmick
Distraction
Content ‘Reveal’
Graphs/Charts
Surprises
49. Sound Affects
Perfect For Videos
Perfect For Sound-Focused Content
Terrible As Transitions
Terrible For Laptops
Terrible As Gratuitous Attention-Getters
Terrible Most Of the Time!
50. VI. Tips & Tragedies
Content Mastery
Audience Abilities
Proofreading Skill
Control Of Technology
Positioning To Screen
52. Tips & Tragedies
‘Talk’ vs. ‘Read’
Graph/Chart Interaction
Personal Notes
Graph/Chart Interaction
Personal Notes
53. VIII. Other Visual Aids
Whiteboards
Chalkboards
Flip Charts
Elmo
Overheads
Videotapes
Audiotapes
Props
Handouts
Graph/Chart Interaction
Personal Notes
54. Summary
PowerPoint Uses, Abuses & Excuses
I. History
II. Benefits & Drawbacks
III. Audience Expectations
IV. Two Presentation Goals
V. Medium Maximization
VI. Basic Rules
VII. Tips & Tragedies
VIII. Other Visual Aids
55. A Final Thought…
“YOU Are The Best Visual…
But If You Force Audiences To Divide Their Attention…
You Will No Longer Be The Best Visual!”
56. What Is The #1 Goal Of Using PowerPoint In
A Professional Presentation?
17%
17%
17%
17%
17%
17% 1. Professional ‘Look’
2. Visual Quality
3. Content Roadmap
4. Presentation of Graphs/Charts
5. ‘Board Room’ Credibility
6. All of the Above
57. Which Of The Following Should NOT Be
Utilized In A PowerPoint Presentation?
17%
17%
17%
17%
17%
17% 1. Complete Sentences
2. Punctuation
3. Abbreviations
4. Complex Words
5. Paragraphs
6. All Of The Above
59. Which Of The Following Is True
Regarding ‘Sound Affects’?
17%
17%
17%
17%
17%
17% 1. They Should Be Used With Transitions
2. They Are Great On Laptop Presentations
3. They Are Highly Desired Attention-Getters
4. They Are Not Necessary With Videos
5. All Of The Above
6. None Of The Above
60. “A Presenter Should Always Maintain Control
Of The PowerPoint Remote”
50%
50% 1. True
2. False
61. ‘Contemporization’ Refers To Which Of The
Following Benefits of PowerPoint?
17%
17%
17%
17%
17%
17% 1. Ability To Personalize To A Group
2. Ability To Update To Current Information
3. Ability To Utilize The Latest Visuals
4. Ability To Show Internet Video Content
5. All Of The Above
6. None Of The Above
63. The ‘4x4’ Rule Refers To Which
Basic Rule Of PowerPoint?
17%
17%
17%
17%
17%
17% 1. Single Slide Layout
2. Theme Selection
3. Font Size
4. Slide Variety
5. Transition Speed
6. None Of The Above
64. Which Of The Following Should
NOT Be Used With PowerPoint?
17%
17%
17%
17%
17%
17% 1. Remotes
2. Lasers
3. Tape Recorders
4. Elmo
5. Props
6. All OfTheAbove
65. “An Organized Presenter Gives A PowerPoint
Copy To Audience Before The Presentation”
50%
50% 1. True
2. False
66. Thank you to YouTube for your contribution to this lecture