1. UNLEASH YOUR COLLABORATION POWER

2. About Calinda Software
• Created in 2007
• Mission: Make enterprise collaboration productive
• 1 International Patent
• Global Strategic Partnership with Microsoft
• World’s #1 SharePoint conversational solution at
Microsoft’s SharePoint 2010 SocialFest
• Some Reference Customers:

3. Needs & Solutions
Current Key Success
Collaboration Tools Factors
Mail + Share email attachments in
Network SharePoint without
Drive duplicating them
Foster SharePoint adoption by
Mail + ECM
linking the emails to it
Boost the productivity of
Mail +
collaboration and improve
Collaboration
decisions
Enterprise Collaborate efficiently in the
Social Network SharePoint 2010 social
network

4. Options and additional solutions
BusinessGuest :
First level of extranet without the issues in security, network
architecture and costs of an extranet
Outlook Add-In :
Interact with the collaboration platform from Outlook folders
Stay in touch with SharePoint from mobile devices (Blackberry,
iPhone, Android, WP7).

5. MailSpace Business Case
« We needed to build a collaborative SharePoint workspace with 6
partners who never used it. Adoption was key! »
“100% SharePoint adoption with no training! I animated the group
from SharePoint, but people started from their usual email, and migrated
to SharePoint just as they needed it. They would retrieve all
conversations and attachments well organized in the team sites!” –
Group Leader

6. MindUp Business Cases
« We didn't know how to create a shared collaborative
workspace, without requiring our users to change their habits and
adopt a new tool »
“We didn't know how to create a shared collaborative
workspace, without requiring our users to change their habits and adopt
a new tool.
We saved a tremendous amount of time managing the project. The
time spent in meetings was cut by 50%.” –Project Manager
« We needed to optimize collaboration and reporting in a large
research project with 19 partners »
“Where I would have wasted hours sorting out emails, I can
generate a summary of the latest exchanges on a particular topic in
just one click! Feedback from our users is very positive, and this
allows us to switch to a collaborative mode very easily.” – Project
Manager

7. SocialFactor Business Case
« Our SharePoint 2010 Enterprise Social Network, designed to make
Global Fortune our employees closer to each other, needs additional conversational
500 Company capabilities to foster interactions »
“Easy to use, Secure and Open, SocialFactor fosters interactions in
the social network and allows to expand the reach of the social
network to people inside or outside the organization via email” –
Corporate HR

8. Partners

9. Architecture A) Virtual Appliance
B) Same computer
C) Other computer
Solution
Package
https
SharePoint server Calinda server
POP3 / IMAP / SMTP
Or MS Exchange MAPI
calinda@domain.com
Mail server

10. Thank you!
Calinda Software
sales@calindasoftware.com
+33 (0) 1 82 52 22 52
http://www.calindasoftware.com

12. Rationale
« Connect SharePoint to people’s email to foster the progressive adoption of SharePoint
and easily build a collaborative workspace that centralizes and traces all important data »
Without MailSpace With MailSpace
Adoption: everybody must switch to Only the group leader needs to adopt
SharePoint simultaneously. This never SharePoint. Others start working from their
happens. email.
SharePoint becomes a repository of As they need it, users start using SharePoint
« official » documents and collaboration one by one, where all conversations and
happens in the email. attachments have been captured
No capitalization Progressive adoption
No traceability Full traceability
Duplicated documents & version Attachments replaced by links
mistakes
Work with external people easily
Email overload & confusion

13. MailSpace: Fundamentals

14. Conversation Space: Key Features
Dynamic and Efficient
Conversation Maps
Capture E-mail
Conversations and
Attachments in
SharePoint (patent)
Follow Conversations
with External People

15. SharePoint Site

16. Starting a conversation about an issue

17. Select E-mail Recipients

18. Issue Properties and link automatically
included in message

19. Write the message…

20. Recipients receive the message as an email

21. Email contains Information
and Actions about the issue
and the context

22. Custom Mail Templates

23. Recipients can reply from their email

24. File the message in a
SharePoint folder in 1
click
Attachments are
automatically replaced
by links to SharePoint

25. Retrieve the SharePoint site or
start a new conversation with
right-click or drag-and-drop

26. Discussions are associated with
the issues
E-mail attachments are captured
in the SharePoint doc lib

27. You can retrieve the discussion
directly

28. Discussions are tracked in visual interactive maps

29. User Adoption:
Accelerate the Learning Curve
Utilization Rate Emails
MAILSPACE EFFECT
#1 Cause of
SharePoint
Project Failures
Time

30. MailSpace: Key Benefits
ADOPTION
Accelerate SharePoint
Adoption
Reconcile e-mail &
TRACEABILITY SharePoint collaboration
processes
Capture and replace
SAVE STORAGE attachments by links to
SharePoint automatically
EXTERNAL Track external interactions
COLLABORATION in internal SharePoint

33. Conversation Space: Fundamentals

34. Conversation Space: Key Features
Dynamic and Efficient
Conversation Maps
Capture E-mail
Conversations and
Attachments in
SharePoint (patent)
Follow Conversations
with External People

35. The SharePoint Conversation Space Approach:
Map E-mail or Online Conversations in SharePoint

36. The SharePoint Conversation Space Approach:
Map E-mail or Online Conversations in SharePoint
Project X

37. Sort Messages
Mapping of
Structured conversations
exchanges
within the group
Repository of
Business Issues attached files
Everyday, manage: Search Engine
 Problems
 Ideas
 Information
To lead them to Feedback Requests
decisions and to
actions
Knowledge Generation of
Dashboards discussion summaries
Conclusion and
decision follow-up

38. MindUP: Key Benefits
Structure interactions to
PRODUCTIVITY make them efficient and
improve follow-up
Reconcile e-mail &
TRACEABILITY SharePoint collaboration
processes
Capture and replace
SAVE STORAGE attachments by links to
SharePoint automatically
EXTERNAL Track external interactions
COLLABORATION in internal SharePoint

39. Demo

40. Demo: SharePoint Site Home with MindUP
Let’s start an e-mail
discussion in the
project

41. Who is involved in this discussion

42. Write Message

43. Validate Decomposition in Items

44. Now Discussion can be Followed in SharePoint

45. People Use Their Usual E-mail!
Any E-mail Client
Nothing to install

46. Option: MindUP for Outlook Plug-in
E-mails can be
automatically sorted in a
folder associated To the
SharePoint site
Menu or Drag & Drop allow
starting a new discussion or
publishing information to
SharePoint

47. People Simply Reply from the E-mail

48. People Simply Reply from the E-mail

49. People Simply Reply from the E-mail

50. Attachments will be added to SharePoint

51. E-mail automatically added to map in SharePoint

53. E-mails and attachments are automatically
made available from SharePoint

54. Add Attachments to SharePoint’s Libraries

55. Add Attachments to SharePoint’s Libraries

56. Search Engine
SharePoint webpart our
integrated in MOSS
SearchCenter

57. Facts:
Meetings
Knowledge workers spend
25 to 80% of time in meetings
They evaluate their own meetings’
productivity to between 33% and 47%

58. Mails received and
read by attendee X
Mails received and
read by attendee Y
Mails about the
meeting’s topic

59. Advantage :
MindUp makes preparing meetings easy
1-click generation of a
summary of all messages on a
particular topic
A

60. Feature : Generation of Summaries
of exchanges to prepare and support meetings

63. Rationale
Need : Foster Productive Interactions in the Social Network
SharePoint 2010 Social Network SharePoint 2010 with SocialFactor
People’s profiles & expertise Reuses Profiles, Connections & Tags
directory
Adds Conversational Capabilities
Connections
Tags & notes
100% integrated in SP2010 profiles,
No « Reply » no redundancy
No Conversations People receive newsfeeds, can
No link with e-mail interact and reply to each other!
No ability to work with external People can follow & reply by email
people People can invite external people by
email

64. Add Advanced Conversation Capabilities to SP 2010
Enterprise Social Network

65. Start Conversations with Targeted
Audience
Public Conversations Private Conversations
Hashtag support:
Exclusive: Involve people from
outside the Social Network or
outside the organization!

66. Receive and Reply to Messages in the
Newsfeed

67. Track Conversations on Visual Maps

68. Other Features
• Links with MailSpace or MindUp Community
Conversations
• Conversation Tagging
• Involve people via e-mail
• Involve external people (option: BusinessGuest)
• Attachment support (including via e-mail)
• Social Search to recommend people to involve or
invite in conversations