SharePoint & The Road Ahead: SharePoint 2016 & Office 365
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With SharePoint 2016 now available and Office 365 constantly releasing new functionality it can be hard to feel ready for what will come over the next few years. Where should we invest in learning? What other technologies should we understand? Why are some things changing? Join Richard Harbridge as he explores Technology roadmaps and industry trends and how Microsoft and many customers are planning for the challenges ahead.
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SharePoint & The Road Ahead: SharePoint 2016 & Office 365
- 1. @RHARBRIDGE
- 2. RICHARD HARBRIDGE My twitter handle is @RHarbridge, blog is http://RHarbridge.com, and I work at SPEAKER | AUTHOR | SUPER FRIENDLY
- 3. @RHARBRIDGE WARNING: IT MAY BE HARD TO KEEP UP Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}
- 4. WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY… We all aspire help our organizations achieve more meaningful results.
- 5. IF WE DON’T KEEP DRIVING… We will never get to be where we want & need to be.
- 6. WE WANT TO BE BETTER THAN AVERAGE… Many orgs are successful, but what about those really successful cases?
- 9. ARE YOU READY FOR TODAY’S DEMANDS? What about tomorrows demands? Are you ready for those?
- 10. USERS WORK ANYWHERE… By 2016 40% of the workforce will be mobile - Gartner
- 11. USERS WORK WITH MORE PEOPLE… We work with more people on a day-to-day basis today than ever before. 60% of employees report working with 10 or more people on a day-to-day basis. Half of these employees work with more than 20.
- 12. USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION… AWESOME whitepaper on External Sharing: Office365Extranets.com
- 13. DON’T FALL BEHIND… It is more challenging to meet expectations on legacy technology.
- 14. THE MODERN ORGANISATION Being prepared really means meeting modern Enterprise needs.
- 17. HOW DO WE REDUCE UNCERTAINTY? We look for signs and to be informed on what route is best.
- 18. ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online.
- 19. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
- 20. INTEGRATED SERVICE… If you are using SharePoint Online then you must leverage more Office 365…
- 21. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
- 22. HOW DOES DELVE FIT IN? Delve is an experience that presents Office Graph data to the user.
- 23. New profiles for users are rolling out in Office 365 Delve. NEW PROFILES…
- 24. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
- 25. SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL… Consider PowerPoint recording with Office MIX https://mix.office.com/
- 26. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
- 27. With messaging, calendaring, file sharing, and more. CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…
- 28. CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE… Based on what the user does put the best technology together to improve that.
- 29. One membership to rule them all? GROUPS BEHIND THE SCENES…
- 30. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph Codename Infopedia Articles Microsites
- 31. Auto-saved as you work Friendly URLs Looks great across your devices (phone, tablet and PC) Connected to social (Yammer) Fast and fluid navigation Compliant and secure Natively embed Office 365 documents and video Will be used to create pages in Blog, Office 365 Groups, Codename “InfoPedia” and more ARTICLES… It all starts with easy to author articles. Then Microsites and codename Infopedia.
- 32. Basic site hierarchy allows sections and organization Includes both explicit, curated content and dynamic related content Absolutely the best way in the world to talk about a set of Office documents Badging denotes authoritativ e content Modern, on rails authoring canvas MICROSITES… Going beyond Delve Boards and providing greatcontent experiences.
- 33. INFOPEDIA… Sections, TOCs, & Entire “Infopedia”collections of articles/microsites.
- 34. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph Codename Infopedia Articles Microsites
- 35. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
- 36. OFFICE 365 PLANNER… Microsoft Office 365 Planner further changes importance of Groups.
- 37. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
- 38. ROUTE 2: SHAREPOINT 2016 The second route starts with SharePoint 2016 but uses Office 365…
- 39. CONSIDER SHAREPOINT 2016… Features available on SharePoint Online – If they can be backported = in 2016.
- 40. WHAT DO WE GET WITH 2016? Starting with the management improvements…
- 41. WHAT DO I GET WITH SHAREPOINT 2016? From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack. Smaller update footprint Reduced number of MSI and MSP In-place, online, installation MSI MSP
- 42. Increased List Threshold >5000 List Threshold Content database sizing into TB’s Content Database Size MaxFile Size 10GB and removed character restrictions MaxFile Size 100,000 site collections per content database Site Collections per Content Database 2x increase in Search scale to 500 million items Indexed Items WHAT DO I GET WITH SHAREPOINT 2016? Boundaries and limits have been improved!
- 43. WHAT DO I GET WITH SHAREPOINT 2016? Durable Links: Resource ID Based URLs (Remains intact w/ rename and move). User clicks docID-based durable URL … Redirect manager: based on this docID, provide the right way to get a doc Cobalt endpoint for getting file for client URL with SiteID & DocID to WOPI GuestAccess.asp x URL for WOPI
- 44. WHAT DO I GET WITH SHAREPOINT 2016? Real Time Telemetry – provide insights around users. Services Actions Usage Engagement Diagnostics
- 45. CONSIDER SHAREPOINT 2016… Features available on SharePoint Online – If they can be backported = in 2016.
- 46. Search Service Application for Cloud Storage Unifies on-premises and cloud indexes Provides support for Office Graph/Delve experiences on-premises Supports Search as a Service / reduces search crawl footprint Audio text And search indexpropertiessignalsmetadata extraction and processing SEARCH SERVICE APPLICATION… Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
- 47. WHAT DOES THIS LOOK LIKE FOR SEARCH? Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
- 48. WHAT DOES THIS LOOK LIKE FOR DELVE? Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
- 49. COMPLIANCE ACROSS CLOUD AND ON- PREMISES… Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
- 50. SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES… Following (Sites, Documents, People), Managed Metadata, Promoted Sites…
- 51. NEW HYBRID AUTOMATION… Hybrid deployment automation (scenario selection, config of pre-req & core)
- 52. NEW HYBRID EXTRANET SCENARIO… Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)
- 53. CONSIDER SHAREPOINT 2016… Features available on SharePoint Online – If they can be backported = in 2016.
- 54. THE CLOUD POWERED ORGANISATION The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.
- 57. WE CAN’T DO IT ON OUR OWN… It’s a long road ahead and you need many people driving to get there.
- 58. REAL WORLD ADOPTION ACTIVITIES & MORE… Find great ideas for driving adoption in our latest book http://improveit.how/book
- 59. Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ● Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕ Remind The Team Of An Important Deadline ◑ ◔ ● ● ● Within the whitepaper we have provided guidance on 13 common scenarios… WANT MORE SCENARIO GUIDANCE?
- 60. DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER! It goes into much greater depth and can be found at WhenToUseWhat.com
- 61. DELVE INSIGHTS, OFFICE 365 REPORTING & AUDIT LOG SEARCHING… Allow collaboration groups to see patterns within their activities.
- 62. THE SMARTER ORGANISATION The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).
- 65. WE WANT TO BE BETTER THAN AVERAGE… Many orgs are successful, but what about those really successful cases?
- 66. 83 | SharePoint Saturday Calgary – 23 APR 2016 Sponsors CalSPOUG
- 67. 84 | SharePoint Saturday Calgary – 06 JUN 2015 The Microsoft Press Store SAVE 40% MSUSERGROUP SAVE 50% MSUGEBOOK *Codes can not be combined with another offer or eBook Deal of the Week feature titles. Visit microsoftpressstore.com today! Complimentaryappetizersandcashbar Housekeeping
- 68. Thank You! Organizers,SponsorsandYouformakingthispossible. 100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge WhenToUseWhatWhitepaper.. WhenToUseWhat.com ImproveItBook.. ImproveIT.How/Book Office365SuccessCenter.. Success.Office.Com Message Me On LinkedIn or Email Richard@2toLead.com SPEAKER | AUTHOR | SUPER FRIENDLY Twitter: @RHarbridge. More to come on our blog at http://2toLead.com.
Notes de l'éditeur
- If we aren’t driving forward than we aren’t changing, and we certainly aren’t embracing change. The only way to continue to innovate, compete and be successful is if we change (it’s a good thing)!
- KANWAL There are lots of companies and employees that think that flexible working is already here. And in some cases this is true. In many cases, however, all people hear is “working from home”. While this is obviously a key component of what flexible working offers, this simplistic understanding actually misses the point and belittles the true potential of an authentically flexible approach. At its core, genuine flexible working just means being thoughtful about the tasks you have to achieve each day and choosing the most appropriate location from which to accomplish them. This is where the transformation happens, where work no longer is defined by a specific location, but instead is simply an activity, something you do. Flexible working is about being able to be effective regardless of your location; whether that’s at home, in the airport, on the train, in a café, or at a specially designed drop-in office. It’s also about being effective because of your location. It is about being liberated by the cloud services and devices now available, not being constrained by it. You might need to be closer to customers; or you might need space for deep thinking. Flexible working lets you accomplish either with minimal fuss. It is most definitely not an employee perk or HR arrangement made for individuals based on their personal preferences or situation. Organisations that adopt this strategic approach to flexible working will stand a greater chance of success not just because they have changed their culture and objectives to ones that unlock and reward the natural entrepreneurialism of their employees. They will also have addressed the key issue of trust. By focusing on the outcome for the organisation rather than the individual the entire trust dynamic changes, liberating employees and their creativity.
- KANWAL Our world is rapidly changing – History is the best teacher, so let’s start with this striking picture. This is the convocation of Pope Francis in 2013. [CLICK SLIDE] Here is what Pope Benedict experienced in 2005 No iPads, smartphones w/42 megapixel cameras, or HD videos. [CLICK SLIDE] There is only one cell phone being used to capture the moment – and it doesn’t look modern to us anymore.
- KANWAL Sixty percent of employees report working with 10 or more people on a day-to-day basis (and one-half of these employees report needing to work with more than 20). The Corporate Executive Board, “Breakthrough Performance in the New Work Environment,” http://www.executiveboard.com/exbd-resources/pdf/executive-guidance/eg2013-annual-final.pdf
- This is just as true for operating systems, browsers, office, and supporting technologies like Lync, Exchange, CRM and so on.
- This is built from Delve Boards, Articles, Microsites, “Blogs”, Documents, and the Office Graph. Reuse building block and controls from Ready-to-Go Portals Integrated into Office365 and your Intranet Open Source of NextGen UX to get you started Industry standard tools Hosted on SharePoint in O365 Client side rendering Java script / CSS/ REST APIs
- No change to service applications. Hardware requirements same as SharePoint 2013. Windows Server 2012 R2 or Windows Server 10 Windows Management Framework 3.0 X64 SQL Server 2014 SP1 If going the migration route -
- Zero downtime patching – substantially smaller than previously done. SharePoint 2013 Updates Typically 37 MSI’s with additional language patches Cutting these down to 2 MSIs and 2 Language patches Performance for updates substantially quicker. MinRole makes this easier!
- Real-time telemetry Advanced data analysis and reporting Real user monitoring
- It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
- Compliance across cloud and on-premises Identify, monitor & protect sensitive data through deep content analysis Discover and preserve with eDiscovery Investigate and prove with auditing
- Plus self service site creation…
- Plus self service site creation…
- Plus self service site creation…
- It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
- In your organization has anyone ever suggested that you only use a percentage of the functionality or a percentage of what’s possible with Microsoft Office 365? How about just one technology like Outlook? Do you think you or your users are using most of the functionality that exists in Outlook today? What about SharePoint? Do you use more than 50% of what’s available in SharePoint? Are they using it at all? Its okay if the answer is no, we don’t use all that Office 365 can provide. No, not all of our users are actively using Office 365 yet. No, not only do I not know all of the things you can do with Outlook or SharePoint but our users definitely aren’t aware of what they could do. What’s not okay is to do nothing about it. To not have a plan for helping your users adopt, understand and leverage the full suite of Office 365 available to them. You should do something about it. That’s why white papers like this exist. To help you and your organization improve. Not all of the features and functions in Office 365 are meant for daily and frequent use, but we bet you can think of some that would make a world of difference if your whole organization adopted their use. How much more value could your organization realize if users universally used 20% more of the robust document management features SharePoint provides? Getting more people to use a technology is important. But so is and getting them to use more of the technology.
- Pay special attention to the Outlook column. Look at how few scenarios Outlook or email based options are the best way to do things. Now consider your organization – if email is the only actively used aspect of Office 365 you are really missing out!
- Identify opportunities to help teams improve collaboration.
- Well Arnold, you are the only one who does so.