This is a great process map of how planning and scheduling should work. This was provided by my friend Nasser Khalaf in Qatar. Great engineer.

1. WORK PREPARATION & SCHEDULING
Work Request/ Daily SAP Notification Review Contracts/Procurement
Notification /Logistics
only ever enters check
system here Quality
ritisation
and prio /
Requests
Anyone can enter a of Work s,
tion
Work Request/Notification Notifica ∑ What is needed
Ops. Maint.
Schedr. (MPT) ∑ When is it needed/schedule start dates
Execute Work RIGHT FIRST Ops Supervisor/Maint Team Lead/Scheduler
TIME AND
ON TIME
∑ What needs to be done ∑ What materials & services are needed
∑ What hazards are involved ∑ What special tools are required
Maintenance ∑ How does it need to be done ∑ What is the material lead time Work Preparation
team daily ∑ ∑
schedule
What instructions will team need How long will job take WHAT
High Priority
(Unplanned) Prepared Work &
Day - 1 Day - 2 Day - 3 Day - 4 Day - 5 Day - 6 Day - 7
HOW
I need to optimise & I need to make best use
level the schedule of job grouping & be
aware of LAFDs
SCHEDULE SCHEDULER OPTIMISES
BREAKERS
PREPARED WORK & THE WORK SCHEDULE WHO
OPTIMISED SCHEDULE
&
WHEN
WORK PREPARATION & SCHEDULING FLOW
Graphics, Media and Publication Services EPE
Wk - 4 Wk - 3 Wk - 2 Wk - 1 NOW Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Wk 13 Wk 14 Wk 15
EPT-IT-EI : Ref No 100207
Yesterday Weekly
Today Schedule
Tomorrow w
e Review
Daily Revi
Ops. Maint. Maint.
Schedr. Ops. Schedr.
Ops Supervisor/Maint Team Lead/Scheduler Ops Supervisor/Maint Team Lead/Scheduler