1. Human Resources JobDescription
Job Title:HR Officer
Reporting to: Head of Retail
Job Purpose: To provide day-to-day administrative and office support in the various Human
Resourcesfunctions; toensure thatthe companyemploysthe rightbalance of staff in terms of skills
and experience;toenhance the performance of the staff andachieve the employer’s business aims;
to add value tothe organisation; tobe the firstpointof contact forall HR-relatedqueries;toprovide
advice and assistance to managers and staff.
Duties & Responsibilities
To carry responsibilities in the following areas:
Recruitment
 Provide advice and assistance to Store Managers on staff recruitment
 Develop job descriptions and person specifications
 Advice employees about vacant positions in the company
 Prepare job adverts
 Checking application forms
 Shortlisting
 Contact candidates and fix appointment
 Interviewing candidates
 Inform unsuccessful applicants
Induction & Integration
 Initiate the new hire checklist and process in a timely manner
 Enter new starter information onto the relevant system
 Create personal files for all new starters and ensure that all documentation is present and
completed
 Responsible for arranging induction sessions
 Send out probation reminder emails to line managers
 Promote equality and diversity as part of the culture of the company
Payroll System
 Main point of contact for payroll provider and all employees relating to monthly pay

2.  Collate and input all relevant information relating to payroll on a monthly basis (i.e. new
starters, leavers, tax forms, contract changes, sickness absence)
 Hand out payslips each month
 Provide reports to the department and the business when necessary
 Maintain and update the employee directory with any employee change
 Advise on pay and other remuneration issues, including promotion and bonus
Leave, Dismissals, Redundancies & Handling Grievances
 Manage the leave system, including adding new starters and removing leavers
 Handle dismissals after different disciplinary notices
Holidays and Absences
 Manage the holiday schedule for all the employees
 Help store managers to handle the holiday administration
 Maintain and update the holiday files
 Send every month to the managers the holiday files for every store
 Monitor scheduled absences such as holidays or travel
 Investigate and understand causes for staff absences
Company Employee Communication
 Post letters to employees leaving the business and calculate any outstanding holiday and
benefits
 Post probation letters
 Draft ad hoc employee letters with direction from HRM
 Organize staff training sessions, workshops and activities
 Provide basic counselling to staff who have performance related obstacles
Team Work
 Work closely with HR colleagues across the business to monitor, review and update all
policies in line with current legislation and best practice
 Update any colleague about decisions in HR field
 Assisting Line Managers to understand and implement policies and procedures
 Provide advice and assistance in developing human resource plans
General Administration & Ad hoc duties
 Provide advice and play a role in work reviews and change processes
 Maintain employee and general files
 Contribute to the continuous improvement of HR systems and practices
 Ensure appropriate security for all HR-related information
 Assist HR Manager with ad hoc projects and duties when required
 Administer Hr-related documentation, such as contract of employment
 Post the main documents to employees or stores

3. Skills
IT and computerSkillsincludingthe abilitytooperate spreadsheetsandwordprocessingprograms at
a highly proficient level
Organisation and Time Management Skills
Effective verbal, listening and written communications Skills
Professional and confident attitude
Abilitytobuildeffective relationshipswith line managersandemployeesinall levels of the business
Problem Solving Skills
Stress Management Skills
Knowledge
Human Resources management
Job descriptions
Staff training
Delegation
Mentoring and coaching
An understanding of relevant legislation, policies and procedures
UK Employment law