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Rusu 2012 clubs affil pack

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Rusu 2012 clubs affil pack

  1. 1. Clubs & Societies application pack 2012 General inquiries: +61 3 9925 2473 General fax: +61 3 9925 3705 PO Box 12387 Franklin Street, Melbourne Victoria 8006 www.su.rmit.edu.auPlease City Campus TAFE-Carlton Brunswickreturn to: Bld 8, Lvl 3 Bld 57, Lvl 4 Bld 514, Lv2 9925 3706 9925 4769 9925 9478 Bourke St Bundoora PO Box 12387 Bld 108, Lvl 3 Bld 204, Lv1 Franklin St 9925 5647 9925 7226 Melbourne 8006
  2. 2. Clubs & Societies application pack 2012Application for affiliationor Re-affiliationMUST be completed annuallyChecklistHave you: got the signatures of your ten founding members elected your Office Bearers (President, Vice-Pres, Treasurer and Secretary) filled out all the fields required for your FOUR Office Bearers elected your signatories (At least TWO) for the Club/Society bank account? (NB: These must be Office Bearers) checked that the signatories are the same on the RUSU and CBA forms ensured that TWO office bearers are current RUSU Members.Great!Now its time to book an appointment with the Clubs and Societies Officer– they can be emailed at jacqueline.out@rmit.edu.auFor the meeting Make sure that the signatories to the bank account are available for this meeting (they must attend). Be sure to bring 100 points of ID (usually passport, medicare card, license and/or bank card).
  3. 3. Clubs & Societies application pack 2012Affiliation application formPlease write clearly, using block letters throughout.• Each club must have a minimum of 10 members.• Student numbers will be checked so that signatories are current students.• Club executive officers must be included in thi slist of 10 members.I, the undersigned, declare my interest in being a founding member of the _______________________________________________________________________ (insert name of club) as from the date ______/______/______ Name Email Phone Student No. Signature
  4. 4. Clubs & Societies application pack 2012Office Bearers formPart AExplanatory notesA 1 Information C & S regulatory requirement The information requested for this form is required by C S General Regulations. If any fields are not completed, the CS Officer will not be able to affiliate the club.A 2 Time of completion and lodgement This form will be completed and lodged with the C S Department immediately following either the election or appointment of office bearers.A. 3 Alterations to information there is any change of office-bearers or in the contact details, then a new form must be submitted promptly to If the C S Department.A. 4 Alterative titles for officers Please state any alterative titles to the standard office-bearing positions.A. 5 Bank account signatories least TWO of the FOUR office-bearers will be authorised to operate on the designed bank account of the C At S affiliated body as established at the RMIT branch of Commonwealth Bank of Australia.A. 6 Contact details the boxes next to the contact details in Part C are ticked and signed then it is assumed that the C S If Department has permission to give only those relevant details to anyone enquiring about a C S body.A.7 Club constitution Unless otherwise requested by the C S Body, the club will be bound by the model constitution for clubs and societies, available upon request from the C S Officer.A. 8 Original and copies of form (i) Original The original form will be retained by the C S Department. Affiliate Copy (ii) copy will be made, upon request, for the particular C S affiliated body. A Bank Copy (iii) The Commonwealth Bank of Australia may take a physical or electronic copy for their records.A. 9 Used in conjunction with other forms This form is to used in conjunction with the Commonwealth Bank of Australia form: ”Authority for Non Personal Accounts” and the C S Department form: “C S Affiliate Bank Account Operation Agreement Form.” Both forms are obtainable from a RUSU information desk or you can email the C S Officer jcqueline.out@rmit.edu.auA. 10 Security and confidentially of information The C S Department will ensure at all times, the security and confidentially of the information provided to it on this form.A. 11 Information handled under the principles of the privacy act The C S Department handles such information and will only disclose the contents to RSU staff and office- bearers in accordance with the 10 national privacy principles set out in the Commonwealth Government Privacy Act. Such principles can be viewed at the website of the Office of the Federal Privacy Commission specially at www.privacy.gov.au/publications/hpps.01.html
  5. 5. Clubs Societies application pack 2012Part B General detailsState the name of the club/society/association etc. In full. No abbreviations.B. 1 Official name _________________________________________________________________________________________________B.2 Write a paragraph describing what the group is and what it does _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________Clubs Societies department use only Signed CBA Authority for non personal account?Date signed: ____/____/____CBA account number: _________________________________________
  6. 6. Clubs Societies application pack 2012Part C Executive committee personal detailsC. 1 PresidentPlease use capital letters throughout this sectionGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________SU member No.: _________________________________________________________________________________________(Tick) Male Female Transgender Date of birth: ____/____/____Residential address onlyThose of(i) an academic dept/faculty etc. Or (ii) a PO Box are insufficientNumber ____________ Street name: _______________________________________________________________________ :Suburb: ___________________________________________ Postcode:____________________________________________Land line: ____________________________________ Mobile: ____________________________________________________Student ID number: ___________________________ E-mail: ____________________________________________________Name of program: ________________________________________________________________________________________Year level of study: __________________________________Number of years at RMIT: ____________________________Contact authorisationYes, i give permission to be a contact person for this club/society/association etc.What of the above relevant information can be released to the public? E-mail Mobile Home phoneSignature: ______________________________________
  7. 7. Clubs Societies application pack 2012Part CExecutive committee personal detailsC. 2 Vice-presidentPlease use capital letters throughout this sectionGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________SU member No.: _________________________________________________________________________________________(Tick) Male Female Transgender Date of birth: ____/____/____Residential address onlyThose of(i) an academic dept/faculty etc. Or (ii) a PO Box are insufficientNumber ____________ Street name: _______________________________________________________________________ :Suburb: ___________________________________________ Postcode:____________________________________________Land line: ____________________________________ Mobile: ____________________________________________________Student ID number: ___________________________ E-mail: ____________________________________________________Name of program: ________________________________________________________________________________________Year level of study: __________________________________Number of years at RMIT: ____________________________Contact authorisationYes, i give permission to be a contact person for this club/society/association etc.What of the above relevant information can be released to the public? E-mail Mobile Home phoneSignature: ______________________________________
  8. 8. Clubs Societies application pack 2012Part CExecutive committee personal detailsC. 3 SecretaryPlease use capital letters throughout this sectionGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________SU member No.: _________________________________________________________________________________________(Tick) Male Female Transgender Date of birth: ____/____/____Residential address onlyThose of(i) an academic dept/faculty etc. Or (ii) a PO Box are insufficientNumber ____________ Street name: _______________________________________________________________________ :Suburb: ___________________________________________ Postcode:____________________________________________Land line: ____________________________________ Mobile: ____________________________________________________Student ID number: ___________________________ E-mail: ____________________________________________________Name of program: ________________________________________________________________________________________Year level of study: __________________________________Number of years at RMIT: ____________________________Contact authorisationYes, i give permission to be a contact person for this club/society/association etc.What of the above relevant information can be released to the public? E-mail Mobile Home phoneSignature: ______________________________________
  9. 9. Clubs Societies application pack 2012Part CExecutive committee personal detailsC. 4 TreasurerPlease use capital letters throughout this sectionGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________SU member No.: _________________________________________________________________________________________(Tick) Male Female Transgender Date of birth: ____/____/____Residential address onlyThose of(i) an academic dept/faculty etc. Or (ii) a PO Box are insufficientNumber ____________ Street name: _______________________________________________________________________ :Suburb: ___________________________________________ Postcode:____________________________________________Land line: ____________________________________ Mobile: ____________________________________________________Student ID number: ___________________________ E-mail: ____________________________________________________Name of program: ________________________________________________________________________________________Year level of study: __________________________________Number of years at RMIT: ____________________________Contact authorisationYes, i give permission to be a contact person for this club/society/association etc.What of the above relevant information can be released to the public? E-mail Mobile Home phoneSignature: ______________________________________
  10. 10. Clubs Societies application pack 2012CS affiliate bank accountOperation agreement formSignatories to the said account (at least two)1.0 President please use block lettersGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________Signature: _______________________________________________________________________________________________2.0 Vice-president please use block lettersGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________Signature: _______________________________________________________________________________________________3.0 Secretary please use block lettersGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________Signature: _______________________________________________________________________________________________4.0 Treasurer please use block lettersGiven name: _____________________________________________________________________________________________Family name: ____________________________________________________________________________________________Signature: _______________________________________________________________________________________________Original and copies of formThe original form will be retained by the clubs and societies department. A copy will be made for the particular csaffiliated body. A copy will be made by the commonwealth bank of australia.Clubs Societies department use only Received current office bearers lists.Date received: ____/____/____ STAMP Signed and stamped by clubs and societies officer

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