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Area Development Districts' Role in Kentucky's Road Prioritization Process
- 1. Area Development District’s Role in Kentucky’s Road Prioritization Process Presented By: Jessica Bray Regional Transportation Planner Cumberland Valley Area Development District Kentucky
- 2. Kentucky Transportation Systems 59 Airports carrying 10.2 million passengers/year Over 85,000 miles of roads 14,341 Bridges 2,648 miles of railroad tracks 1,020 miles of navigable waterways 4,189 miles of sidewalks 296 miles of bike lanes 85 miles of multi-use paths
- 4. Services Provided by Area Development Districts Transportation Highway Safety GIS Mapping Regional Transportation Planning Rural Public Transit GIS Mapping Services 911 Community Assets Hazard Mitigation Road Centerlines Trails Water/Sewer Lines Economic Development CEDS Planning Grant Writing Hazard Mitigation Homeland Security Industrial Development Public Administration & Training Revolving Loan Program Tourism Water & Wastewater Management Aging & Disability Services Workforce Development
- 5. Data Collection Efforts Major Traffic Generators Economic Development Entertainment Housing Developments Industrial Development Medical Facilities Schools Shopping Centers Freight Freight Network Intermodal Connectors Load/Unload Locations Truck Parking Air & Rail Airport Locations Railyard Locations Intermodal Connectors Other Bicycle Route List of Contacts Pedestrian Facilities Trails
- 6. Regional Transportation Committee Agricultural Industry Civic Organizations Economic Development Freight Emergency/Safety Officials Historic Preservation Local Elected Officials Planning & Zoning Private Citizens Public Transit Tourism Advocacy body on transportation issues Evaluate and prioritize road projects Provide assistance with ADD Annual Work Program Membership Includes: Duties of the Committee:
- 7. Examples of Public Involvement Transportation Planning Brochures Engage with citizens at community meetings/events Display Booth at community health fairs Review local new media social media pages Provide updates to local radio stations Have informative Website & Social Media pages
- 8. Strategic Highway Investment For Tomorrow https://transportation.ky.gov/SHIFT/
- 9. What is Data driven and objective Prioritizes spending of transportation projects Incorporates local input Compares projects Transparent and defensible
- 10. Project Focus for Prioritization Safety Improvements Road Widening Reconstruction New Routes & Interchanges
- 11. Prioritization Timeline KYTC Develops Initial Project List ADD, HDO, & Local Leaders Identify Needed Changes KYTC Calculates Scores for Statewide, Regional Projects ADD, HDO, & Local Leaders Provide Input on Regional Projects KYTC Develops Draft Highway Plan for Governor Governor Finalizes, Presents Plan to General Assembly General Assembly, Governor Enact Highway Plan JANUARY 2019 – NOVEMBER 2019 JANUARY 2020
- 12. Timeline in Detail 1. List of Projects 2. Sponsorship of Projects 3. Review & Scoring 4. Statewide Priorities 5. Local Boosting 6. Regional Priorities 7. Recommended Highway Plan 8. Enacted Highway Plan
- 13. List of Projects Meetings with Local Officials
- 14. Sponsorship The number of sponsorships is determined by the number of counties, population, and lane miles within the jurisdiction of these agencies. Formula to Calculate the Number of Sponsorships 2 x Number of Counties + Population/25,000 + Lane Miles/1000 = Number of Sponsorships
- 16. Statewide Priorities KYTC reveals projects of high importance & to be included in recommended plan.
- 17. Local Boosting KYTC reveals projects of high importance & to be included in recommended plan.
- 18. 2020 Funding Formula Statewide Regional * *Standard Regional % listing, Regions may adjust priorities by up or down by 5% with a minimum of 5% in any individual criteria. The overall data portion of the score will remain at 70%. The District and Local Priorities % may not be adjusted.
- 20. Recommended Plan Presented to Governor
- 21. Highway Plan Voted and Enacted in Legislative Session
- 22. Results Before SHIFT: $7 Billion of Projects were in road plan = Over-Programmed After SHIFT: $1.8 Billion of Projects were in road plan = Flexibility & More Balanced Data Driven Results Easier for ADD Transportation Committee to review projects in each county Easier to review 1200 projects versus 4000+ projects Able to dig deep with more forecasting models
- 23. Listen to citizen input and ask them for possible solutions. Provide information at community meetings and regional transportation committee meetings. Follow up with those that bring up concern. Educational articles or website on why decisions are made. Lessons Learned
- 24. The most important road…. …is the one that leads you home.
- 25. Stay in Touch Jessica Bray Regional Transportation Planner Cumberland Valley Area Development District Phone: (606) 864-7391 JessicaB@cvadd.org www.cvadd.org Facebook: CumberlandValleyADD
Notes de l'éditeur
- Kentucky is unique with multiple forms of transportation systems, as well as the lay of the land. From the Appalachian Mountains in eastern Kentucky, to the plains of western Kentucky, there is something for everyone. Kentucky is also within a day’s drive for over 2/3rds of the United States. This is key to know in that we are able to have unique industries such as Amazon, UPS, Toyota, Ebay Worldship, and even Aerospace businesses. However, together our communities are working together to create safer environments.
- Kentucky has 15 Area Development Districts. Each has a Regional Transportation Planner that works with local elected officials, as well as the business community, tourism officials, medical professionals, and historic preservationists in improving our transportation systems. The ADDs are contracted with KY Transportation Cabinet to have the program and have done so since the 70s – long before the federal mandate. We are the boots on the ground learning what is happening in our communities.
- Kentucky Area Development Districts provide many services, as noted here. Transportation works hand in hand with all aspects – from economic development spurring growth, congestion, or a need of access….to Aging & Disability Services in helping those citizens be able to be transported for doctor appointments and other activities.
- KY’s Regional Transportation Planners are contracted to do data collecting, as well as do public involvement for the road project prioritization process.
- Each Area Development District has a Regional Transportation Committee. Highway District Office and MPOs serve as technical advisors and do not vote on matters. Each county is represented by the county judge executive and city mayor. Additional membership includes the following members. Meetings are held at a minimum of 3x per year, with one additional meeting that is local visit in each county. HDO and MPO representatives provide road project updates, as well as other important information. Speakers in different aspects of transportation are invited to speak – from traffic light/sign permits, tourism, or rural transportation issues.
- Examples of Public Involvement that has worked for our ADDs include brochures for newly elected officials, engaging with others at community events, display booths, review comments of news reports on social media, radio station updates, and having an informative website and social media pages. In other words – BE INVOLVED.
- In 2016, Kentucky revised their statewide road project prioritization process….better known as SHIFT.
- In 2016, Gov. Matt Bevin directed the Kentucky Transportation Cabinet (KYTC) to develop a process to better allocate the Commonwealth's limited transportation funds. The Strategic Highway Investment Formula for Tomorrow (SHIFT) was the result -- a data-driven, objective approach to compare capital improvement projects and prioritize transportation spending. SHIFT helps reduce over-programming and provides a clear road map for construction in the coming years. The formula applies to all transportation funding that isn't prioritized by other means, such as maintenance work, local government projects and dedicated federal projects.
- About half of our transportation funding priorities will be part of the SHIFT process. This includes safety improvements, road widening, reconstruction, new routes and interchanges. The other half of funding priorities will be determined outside of SHIFT. This includes Rural and Municipal Aid, federally dedicated projects including maintenance, MPO, safety, bike/ped and congestion funding.
- Timeline of prioritization for the 2020 Highway Plan. Work starts even before January 2019 to ensure data is correct. January – March 2019, the ADD, HDO, and MPO met with local leaders to identify important projects. These projects are presented to the Transportation Committee who will decide which projects are “Sponsored.” The ADD, HDO, and MPO will have separate lists for sponsorship – nothing will overlap on each other list. May-June 2019, KYTC calculates the scores for statewide importance and regional projects. June – August 2019, ADD, HDO, and MPO meet to provide input on the regional projects. “Boost” points are added to the projects. At this time, an ADD, HDO, and MPO can add points to the same project. August 2019 – HDO and MPO meet with KYTC Central Office officials to decide what projects should be added to Highway Plan based on budgeted dollars and score. Fall 2019 – KYTC Develops the Draft Highway Plan for the Governor January 2020 – Governor presents the plan to the General Assembly, who will then make changes, additions, and enact the highway plan. July 2020 – Highway Plan begins in the new fiscal year….and the process starts back over.
- How SHIFT Works The List – KYTC starts with a list of projects previously identified by state and local transportation leaders (Area Development Districts, Metropolitan Planning Organizations and KYTC Districts). These leaders may add or subtract projects at this stage. Sponsorship – To move forward, projects must either be sponsored by local transportation leaders or be committed projects – those listed in the previous State Highway Plan with funding beyond the design phase. Each ADD, MPO and District are allocated a number of sponsorships based on population, lane miles and number of counties served. After consulting with local elected officials, transportation leaders choose which projects to sponsor. Review and Scoring – Each project is reviewed and scored on a scale of 0 to 100 with a formula that uses objective measures for five key attributes – safety, congestion, asset management, economic growth and benefit/cost. Projects of statewide significance – interstates, parkways and other major connecting routes – are scored first. The remaining projects, known as regional projects, are scored using a similar formula. Statewide Priorities – KYTC identifies the top scoring statewide projects and about one-third are selected for priority funding. The remaining statewide projects are considered during the next phase. Local Boosting – Local transportation leaders take the lead role in prioritizing regional priorities, which include highways and local roads as well as the remaining statewide projects. Using local insights, ADDs, MPOs and KYTC Districts may "boost" the scores for their top priority projects, adding 15 points to their base scores on the 0-to-100 point scale. Projects boosted by both the District and ADD/MPO receive an additional 30 points – a "turbo boost." Regional Priorities – Kentucky is divided into four geographic regions – each containing three contiguous KYTC districts. Each region gets an equal allocation of funds. The top ranking projects in each region are the priorities considered in drafting the State Highway Plan. Recommended State Highway Plan – KYTC combines the statewide and regional priorities to help develop the Governor's Recommended State Highway Plan, which is presented to the General Assembly. Enacted State Highway Plan – During the legislative session, lawmakers fine-tune the plan based on additional information and funding availability. The result is the Enacted State Highway Plan, which includes two years of funded projects and spending priorities for the following four years.
- To move forward, projects must either be sponsored by local transportation leaders or be committed projects – those listed in the previous State Highway Plan with funding beyond the design phase. Each ADD, MPO and District are allocated a number of sponsorships based on population, lane miles and number of counties served. After consulting with local elected officials, transportation leaders choose which projects to sponsor.
- SHIFT allows policy makers to see just how far down the priority list our limited dollars will go and which other projects could be funded if additional dollars were generated. This collaborative model uses measurable data to assess the need for and benefits of planned projects and compare them to each other. Projects are scored based on these five key attributes: Safety: evaluate the project’s crash history and roadway characteristics. Asset Management: evaluates pavement and bridge issues within the project limits Congestion: evaluate any capacity issues Economic Growth: access the project’s economic competitiveness at the state level and accessibility/connectivity at the regional level. As well as measure the impact to our freight network. Benefit/Cost: evaluates the expected benefits in dollars of travel time savings and safety benefits against the project costs.
- For SHIFT, Kentucky is divided into four geographic regions – each containing three contiguous KYTC districts. Each region gets an equal allocation of funds. Each Highway District Office received a minimum of 25% of available funding. The top ranking projects in each region are the priorities considered in drafting the State Highway Plan. Why are Lexington, Louisville, and Northern KY together? Inherently these will score better and secure more statewide funding. This ensures a level of geographic distribution.
- SHIFT 2018 was a success. We sent over a balanced recommended highway plan and the Enacted Plan has minimal over programming compared to previous year. 74% of the Safety and Mobility Projects in the highway plan originated from SHIFT. We have the ability to keep the promises that have been made in this highway plan. And, we are working hard to do that. And, we are working hard to make sure we build on this success and momentum….we are working to improve SHIFT for development of the 2020 highway plan.
- You will hear complaints on projects. Biggest lesson is to listen to input and ask for what their solutions would be. Continue to follow-up and provide information at meetings. Keep the communication lines open.