3. OVERVIEW
Meaning of Job Analysis
Purpose of Job Analysis
Components of Job Analysis
Job Description
Job specification
Difference between Job Description and Job
specification
3
4. Meaning and definition
It is the analysis of particular Job.
It is a formal and detailed study of jobs.
Job Analysis is the process of systematically
analyzing the activities pertaining to each Job. It is
designed to define the duties ,responsibilities and
accountability
In the words of in Edwin B. Flippo, “Job analysis is
the process of studying and collecting information
relating to the operations and responsibilities of a
specific job.”
4
5. Purpose of Job Analysis
The main objectives of Job analysis are as follows:
To compile a detailed description of tasks.
To examine the knowledge, qualifications,
accountabilities and other requirements.
To determine the relationship of the job to
technology and to other jobs.
To appoint best person to perform the job
To collect facts required in training programs
5
6. Components of Job Analysis
Job Analysis comprises two main components.
Job
Analysis
Job
Description
Job
Specification
6
7. Job Description
Job Description is the organized and real
prospectus of duties and responsibilities of any
specific job.
The main objective of job description is to
segregate one job from another.
Job description discloses job content, work
performed, environment, the responsibilities, skill or
training required etc.
It is required to prepare job description before a
vacancy is advertised, because it tells in brief the
nature and type of job.
7
8. Specimen of Job Description
Job Title
Job Location
Code Number
Job Summary
Job duties
Machine, tools , materials required
Supervision
Relation with other jobs
Working Environment
8
9. Job Specification
Job specification is a statement of knowledge, skills
and abilities associated education, training and
experience required to successfully perform a job.
It is a written record of the physical, mental, social,
psychological and behavioral characteristics which a
person possess in order to perform a job
effectively.
It is a profile of the human characteristics needed
by the person performing the job.
9
10. Specimen of Job Specification
Job Title
Department
Education and training
Experience
Age
Physique & Health
Work orientation factors
Skill, knowledge, Abilities
Other attributes
10
11. Job Description vs Job Specification
Point of
Distinction
Job Description Job Specification
Meaning It is organized, factual
statement of task duties and
responsibilities.
It is a statement including
knowledge, skills, abilities.
Relation Job Description belongs to
organization
Job specification belong to
employee
Contents Contents of job description
are job summary, duties
performed, supervision,
working conditions, tools and
equipment.
Contents of Job
specification are physical,
psychological, personal
characteristics etc.
Orientation Job description statements
are job oriented.
Job specification are
employee oriented.
11
