1. Business E-mail
Speaking & Writing 3
s1190051
Koichiro Funada

2. Table of Contents
1. An example of a business e-mail
2. The reasons why we should learn how to write
business e-mails
3. The four methods of improving our current
English e-mail writing ability
4. Conclusion
5. References

3. 1. An example of a business e-mail
To: abcdefg@abcdefg.com(Email address of recipient)
CC: other Staff
Subject: Discussion related to management policy. (The purpose of writing the email, so as to grab the attention of the intended
recipient.)
Dear Staff, (Salutation)
My name is XYZ and I'm a executive of our company. And, It is a pleasure to welcome you to the team of our company. We are
excited to have you join our team, and we hope that you will enjoy working with our company. (In this first paragraph, introduce
yourself and the purpose of writing the email briefly.)
By the way, on the last Saturday of each month we hold a special staff party to welcome any new employees. Please be sure to
come next week to meet all of our senior staff and any other new staff members. You will receive an e-mail regarding the same
with further details. (In the second paragraph, give the details of why you're writing the email briefly.)
If you have any questions during your training period, please do not hesitate to contact me. You can reach me at my email address
or on my office line at 000-0001. (The third paragraph may or may not be required.)
Sincerely, (Salutation)
XYZ, (my name)
xyz@vwxyz.com (my address)
Tel: 000-0001(my cell phone number)

4. 2. The reasons why we should learn how
to write business e-mails
1. Democratization of computers
In recent years, it's increasingly ordinary that each
company has computers. And, To use e-mail on
company business is the ordinary.

5. 2. The reasons why we should learn how
to write business e-mails
2. Difference between the business e-mail and the
regular e-mail.
In the business e-mail, there are many points
different from the regular e-mail as for the e-mail
style.

6. 3. The four methods of improving our
current English e-mail writing ability
1. To understand different sentence structure of the
Japanese e-mail and the English e-mail
For example in the English e-mail, the conclusion or
affair is written first, etc.
2. To write sentences briefly
We must clearly convey facts and requests. Because
long sentences and abstract sentences are difficult
for receivers to understand contents of e-mail.

7. 3. The four methods of improving our
current English e-mail writing ability
3. To learn about formal words and informal words
as for English e-mail
For example, "Hi" is informal, "Dear" is formal.
4. To cope with receivers
We have to follow receivers lead how to write an
English e-mail when we send e-mail. So, we should
write our English e-mail in consideration of who are
they for(parents, friends, coworker, chiefs, etc).

8. Conclusion
Currently, the e-mail on company business are
necessary communications. There is no longer any
doubt about this fact. In other words, there is a
possibility that the bad business e-mail cause trouble
in business. Conversely, the good business e-mail
positively influence my status. Thus, we must study
how to write the business e-mail.

9. References
● "http://hosigo.com/kiji/writer-vicky/mail.html"
How to an English e-mail(Japanese)
● "http://allabout.co.jp/gm/gc/24830/"
The Beginner's how to an English e-mail
(Japanese)
● "http://www.learn-english-today.com/business-
english/business-letters.html"
Business English Vocabulary.