In this webinar we look at the options for managing Office 365, and how to govern it so that it’s aligned with how your organisation works. Co-hosted by Sam Marshall of ClearBox and Franck van Diest of Debble. Part of the appeal of Office 365 is that you get a broad range of tools. People are also empowered with a lot of freedom to request and manage features, such as sites, groups and teams. This openness can work well in some situations, but can also cause confusion. -How Office 365 gives users freedom -Why Microsoft’s push to let everyone do anything isn’t a great idea -Strategies for Office 365 and SharePoint governance settings -Why silos aren’t always such a bad thing.

1. Webinar
Governing
Office 365
Freedom and frameworks

2. We will try to answer
some questions during
the webinar, and a few
more at the end.
Both participating
companies will email
you the recording
within 48 hours (so you
won’t miss it!).
You can listen via your
computer or by dialling
the phone number in
the email you received
today.
Housekeeping

3. Your webinar hosts
Sam Marshall
Managing Director
@SamMarshall
Franck van Diest
Product Manager
@franckvandiest

4. About ClearBox
ClearBox Consulting is a specialist independent consultancy
that believes in making the workplace a better and more
productive experience.We understand technology, but we
approach it from the people side first.
Our goal is to help organisations collaborate and communicate
more effectively.We specialise in intranets and the wider digital
workplace, including internal social media, enterprise mobile
strategies and real-time collaboration tools.
Sam Marshall
Managing Director
Sam Marshall
Managing Director
Sam Marshall
Managing Director
@SamMarshall

5. About Debble
At Debble we have been making standard SharePoint solutions
since 2009, making us one of the first to start with out-of-the-
box SharePoint solutions.We strive to make organizations
more profitable by creating attractive digital workplaces in
which employees will prosper.
We give you clarity and sense in the ever changing Microsoft
collaboration stack by providing integrated of the shelf
solutions.
Product Manager
Franck van Diest
Product Manager
@franckvandiest

6. How well embedded
is your Office 365
governance?
PollPoll

7. Agenda
 Digital workplace governance
 Freedom in Office 365
 Governance settings in Office 365
 When silos are useful

8. Digital workplace
governance

10. What is
governance,
really?

12. Governance
The day-to-day
realization of your digital
workplace strategy

13. Governance is a positive
“Good governance
is like having good
brakes on a car,
they make it safer
to go faster”
Ralph O’Brien

14. Steering
Policy
ConstraintsMonitoring
Comms /
training
Five levers of governance

15. S T R AT E G Y
R O L E S
D E S I G N ,
B R A N D
U X
C O N T E N T
S I T E
L I F E C YC L E
L E G A LP L AT F O R M
I N F O
M G M T.
S E C U R I T Y
Elements of governance policy

16. Governance Minimalism

17. Freedom in Office 365

18. Freedom is great
 But…
 It is just too easy, so many New New New buttons… leading to silo’s
 You can’t expect people to set up, configure and finish their own work environment
 Every company has own specific need in handling workspaces

19. What are you doing?
 Users can’t always grasp O365
 O365 is somewhat unclear at times
 Teams, SharePoint Sites, Groups, Planner, Skype, Mail,OneNote..
 Integration is not at the level you expect it to be
 We get an overload of working environments, doubles, empty Sites andTeams etc.

20. Is that good Governance?
 Governance is not just a piece of paper
 It should be anchored in your Digital Workplace, automated
 And support your business and corporate strategy

21. What do you need?
 Empower your business
 Provide them with ready to go templates
 That fit into and follow your corporate Governance
 And can be set up in minutes

22. Self Service?Yes!
 But…. governed
 Take away the New New New buttons
 And offer one or more alternative ones
 That enrol ready to go workspaces
 Offer workspaces that supportYOUR business
 O365 is a very generic platform
 Setup templates for workspaces that are really ready to go
 That are safe, follow your Governance and strategy
 That don’t bother you people with the burden of finishing the setup of workspaces

23. Examples
 Your project is not mine
 What do you require in a project?
 How secure does it need to be?
 Site request process
 Can everyone create them?
 Do you require approval?
 Do you want a notification?

24. How much control do you need?
 Company A
 Mid-size, 1-product org
 Collaboration-based
 Sites given by self-service
 Unused sites automatically
removed
 Small set of templates to pick from
 Home page news run by just 2
editors
 Company B
 Large & complex org
 Information-based
 All site requests centrally approved
 Site owners had to be trained first
 Internal consulting service
 Homepage news set of feeds from
skilled editors

25. Improving Governance
in Office 365

26. Usage reports

27. O365 Security & Compliance

28. What can we add?
 Connecting O365 workloads
 Ready to goTemplates
 Configuration of approvals
 Automated workflow to clean up

29. What else can be done

30. Hierarchical Hybrid Network
Support the changing model

31. Five great things about silos: they’re not always bad
Direction
Trust
Belonging
Language
Filtering

32. Set your people free
 Let them thrive
 Prevent shadow IT
 Support your business to excel in what they do
 Provide good basics to let your users create at will

33. Q&A

34. SharePoint intranets in-a-box
10% off
DebWebSPR
clearbox.co.uk
34 intranet products reviewed
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Immediate download
Our expert assessments of products
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35. Connect
ClearBox Consulting
clearbox.co.uk
@ClearBox
hello@clearbox.co.uk
+44 (0) 1224 458746
Treliske House, Queens Park Road,
Chester, CH4 7AD, UK
Debble
debble.com
@debble365
info@debble.com
+31 (0) 182 686 000
Kampenringweg 45b
2803 PE, Gouda, NL