1. Sensible Development Auction
Technology
Administrator Tools

2. Overview
Absentee bidding – overview of bidding on the site
Auction – managing lots, bids and events on the site
Classified – managing ads placed on the site
Flat Pages – managing the site’s flat pages
General – categories and tags
Site Object – editing the site object
Watchlists– managing users’ watchlists
CSV Export – exporting auction data for reporting purposes
User – managing users registered to the site
Email – managing emails sent to users of the site
Invoices – managing invoices and credit notes
PayPal – setting up and managing PayPal payment
File Upload – uploading miscellaneous files to the site
API – application programming interface

3. Absentee Bid
Table
The absentee bid table gives you an
overall view of how the auction is
going and allows you to keep track of
bidding. It gives a list of all lots
currently up for auction along with:
the current highest bid
the highest bidder
the maximum bid the user is willing to bid
the amount of bids placed so far
the increment
the reserve price

4. Lot
management
This is where all lots on your site
(whether current, ended or yet to
be published) can be viewed and
managed. The table lists lots in
addition to:
Status
End date
Overtime period
Auction to which lot
belongs
Whether or not the lot is a preview
Whether or not the lot has been paid for
Whether or not the winner has been notified

5. To add a lot to the system click on the
Add new lot button at the bottom of
the page. It is possible to edit:
Name
URL
Status
Start and end date
Number and sort order
Description
Auction
Category and tags
Images
Opening bid
Increment
Reserve price and Buy Now price
Videos
Overtime period
Postage

6. Display order
Set lot as preview
Set lot as sealed bidding only or Buy Now
only
Feature lot
To edit a lot select its entry in the table. The
editing page allows you to modify all of the fields
above, as well as mark lot as paid for, suspend
bidding and add final sale price (after a preview
auction).

7. Bid management
On this page all bids placed on your
auction site can be seen on a table. The
table also includes information on:
Bidder
Amount of money bid
Lot for which bid was made
Date of bid
IP address of bidder
Whether or not bid is an autobid
To edit a bid click on the bid’s entry in the
table. On the editing page it is possible to edit all of the fields that were displayed on the table. It is also
possible to delete the bid if necessary.

8. Autobid table
This table lists all autobids placed, along with
information on:
Bidder
Maximum amount of autobid
Lot for which autobid was made
To edit an autobid click on the bid’s entry in the table.
The editing page allows you to:
Change the bidder to whom the bid belongs
Change the amount of the bid
Change the lot for which the bid was made
Delete the bid

9. Sealed Bid table
This table displays all sealed bids made.
It also gives information on:
Bidder
Amount of money bid
Lot for which bid was made
Date of bid
IP address of bidder

10. Buy Now Bid
Table
This table displays all “Buy Now” bids
made, along with information on:
Bidder
Amount of money bid
Lot for which bid was made
Date of bid
IP address of bidder
To edit or delete a bid click on the bid’s entry in the table. You will find yourself on a page where you can edit all
the information about the bid that is included in the table. Click the red “Delete” text at the bottom of the page in
order to delete the bid.

11. Lot image management
This page shows all lot images on the site. Simply
click on an image in order to edit, replace or deleteit.
To add a new lot image click on the “Add New LotImage”
button at the bottom of the page. This will take you to a page
where you can upload a picture file and assign it to one of the
lots on the website.

12. Auction management
This table displays all auctions that have taken place on
the site. It also includes information on:
Date on which auctioned ended
Status (i.e. published or unpublished)
To edit an auction simply click on its name. You will find
yourself on a page where you can edit various aspects of
the auction including:
Name of auction
Start and end date
Description
Image
URL
Whether auction is featured

13. AuctionImage
To edit the auction images alone go to the
AuctionImage section of the admin system and click
on the auction images you wish to edit. You should
find yourself on a page which allows you to upload
images and assign them to an auction.

14. AuctionUser
Management
Some auction sites require that users apply to
receive permission to bid on auctions. If this is
the case all these applications can be managed
in AuctionUserStatus. On the page you will see a list of users who have applied for bidding permission. If you
select a name in the list you will see the details of the application. You can approve or reject the user’s
application via the “Status” box.

15. Flat Page
Here you can edit the various pages to be found on the site
menu – i.e. How to bid, About us, Contact us, etc. There
will be a list of the various flat pages on the site. Click on a
page’s title in order to edit it. On the editing page you can
edit:
The body text of the page
The title of the page
The page’s URL
The sort order
Choose that only logged on users can see the page
Choose whether or not page can be seen on menu
You can delete the page by clicking the red “Delete” text at the
bottom of the editing page. To add a new flat page click the
Add New FlatPage button at bottom of the main FlatPage list.

16. Site Object
Here you can edit the homepage text, and a
number of other things. Click on the SiteObject
v1 link to edit the site object. On the editing
page it is possible to edit:
The homepage text and title
The site logo
The site masthead
The site colours
Add Google Analytics
Upload site terms and conditions
Enable/disable autoembedding
Add additional lot details
Enable/disable site registration
Add sponsor
Hide/show final prices

17. Categories and tagging
The auctioneer has the ability to categorize and
tag all the lots in the system. The categories
determine the section in which the lots will
appear on the website, whereas the tags provide
the users will a means to cross reference items
through the use of related keywords.
The Categories page features a table in which all
lot categories on the site are listed. To edit a
category select the category’s title.
The Tag page displays a list of all tags it is
possible to use on the site. Select a tag in order
to edit it. To add a new tag select the “Add New Tag” button at the bottom of the page.

18. Watch List Management
This section of the site allows you keep track of the lots users
have added to their personal watchlist.
Clicking on the items in the list will allow you to see the
details of the watchlist item:
User who added item to their watchlist
Date item was added to the watchlist
Time item was added to the watchlist
To add an item to a user’s watchlist click on the “Add New
WatchListItem” button at the bottom of the page.

19. CSV Export
Data about lots, bids, emails, invoices and
everything else on the site can be exported
for reporting purposes. To do this simply
click on the text saying “cvs export” which
is located near the top left of most admin
pages. This will immediately export the
data on the page onto an Excel document.

20. User management
The “User” page features a table of all
the users registered to the site along with
their:
Admin status
Email address
Company name
Date account was registered
To edit a user’s details click on their entry
in the table. On the editing page it is
possible to:
Edit username
Edit password
Alter admin status
Alter account’s active status
Edit user’s first or last name

21. Edit company name
Edit contact details
Ban user
Choose to receive information on user’s
bidding activities
To add a new user click on the “Add new user” button
at the bottom of the page. The Add User page
contains all the fields listed above.
The User page can also be used to resend activation
emails if necessary. You can do this by ticking the

22. boxes to left of the users to whom you intend to
send the email. Then click the “Go” button next
to the box on the top left of the screen titled
“Resend Activation Email”.
UserSession allows you to see a list of all
registered users currently logged in to the site.
Selecting an entry in the list takes you to a page where you can see at what time the user logged in and at what
time their session will expire.

23. Wanted Ads
Management
All ads placed on the site are listed in a table in
addition to information on whether or not the ad
has been published and its display order. To edit
an ad click on its entry in the table. It is possible
to edit:
Title
Published status
Body text
Display order
Start and end date
Advertiser’s web address
Image

24. Site Email Management
All email templates for emails automatically sent
out by the site when users register, place a bid,
reset their password, etc. are listed in a table
along with their enabled status. Select an email’s
entry in order to find out its details, edit or delete.
It is possible to edit:
The event that triggers the email
Change the subject of the email
Change the text of the email
Change the “set” of email to which it
belongs

25. To edit all emails simultaneously select
“SiteEmailSet” on the admin menu. Here
you will see a list of all “sets” of emails on
the site. Generally, there will be only one
set. Select the relevant set to edit or delete
all the emails in the set in bulk.
CustomEmail provides you with the means to create new
email templates if required.

26. Invoice management
Our admin system has several tools for managing
invoices sent out by the site.
Once auctions have finished the next part of the
sales process is to requestpayment from the winning
bidders. The invoice module provides the
administrator with the ability to create invoices (and
credit notes) in thefollowing way:
For an entire auction
Across individual or groups of lots
For individual bids, underbids or groups of bids
Miscellaneous line items such as delivery can be added
Credit Notes can also be created from existing invoices
Include multiple lots per invoice for each buyer• VAT can be varied according to invoice
Individual invoices for each lotwhether UK, EU or Tax exempt.

27. Company Info
CompanyInfo allows you to edit the details of
your company or organisation that are included
on invoices. You can edit:
Name
Bank details
Contact details
Registration number
VAT number
VAT rate
Invoice footer
To add a new company or organisation’s details
to be included on invoices select the “Add New CompanyInfo”.

28. CompanyLogo
CompanyLogo allows you to edit the company or
organisation logo featured on invoices. To edit a
logo select its entry in the list. This will take you to
the editing page where it is possible to:
Replace the image
Change image size
Define whether or not this will be the default logo
To add a new logo select “Add New CompanyLogo” at the bottom of the page.

29. CreditNotes
CreditNote allows you to manage credit notes sent to
users of the site. The page displays a table listing all
credit notes in addition to:
Customer to whom credit note was sent
Auction to which lot won belonged
Name of company or organisation of customer
Date of credit note
Total price of lot or lots won
Select a credit note’s entry in the table in order to edit it. The editing page allows you to edit all of the fields
above, as well as:
the customer’s contact details
the company or organisation’s details
the lot details
You can create a new credit note by selecting the “Add New CreditNote” button at the bottom of the page.

30. Invoice
Invoice provides you with the means to manage and edit
invoices. A table lists all invoices that have been created
for winners of lots on the site, in addition to:
Auction to which lot won belonged
Name of customer
Name of customer’s company or organisation
Date of invoice
Total price of lot or lots
All these fields can be edited by clicking on the invoice’s
entry. You can also edit:
Customer’s contact details
Company or organisation’s details and logo included on invoice
Content of invoice
Lot details

31. Payment Management
If you intend on taking payment for lots via
PayPal then PayPalConfiguration is the page to
go to in order to set up your account. Select the
button entitled “Add New PayPalConfiguration”.
PayPalPayments allows you to monitor payments
made. You can find out the details of a payment by
selecting its entry in the list. In addition, the “Add New
PayPalPayment” button at the bottom of the page
allows you to add a new payment entry manually.

32. Uploading files
Should you wish to upload PDF documents,
videos or any other type of file onto your
auction site you can do so by going to
“FileUpload”.
Here you can upload a file to the site by
selecting the “Add New FileUpload” button
at the bottom of the page.
Once you’ve uploaded your file right click
“View on site” and copy the link address. To add the file to a page on the site, simply add a hyperlink to the
copied address.

33. API Authoriser Key
Our auction system allows you to let other
software components to communicate with
your site via our application programming
interface.
An API key is a code generated by websites that gives users permission to access the site’sAPI. API keys
are used to track how the API is being used. This is so as to prevent abuse of the terms of service.
The “AuthoriserKey” page lets you manage
users who have access to the API and restrict
their access if necessary.

34. Thank you!
info@sensibledevelopment.com
+44 (0)1273 621110