This document provides instructions for creating a calendar in Microsoft SharePoint. It explains that a SharePoint calendar is a type of list that displays calendar events. It then outlines the steps to create a new calendar list on a SharePoint site, including naming the calendar and changing permissions. The document concludes with some test questions to check understanding.

1. SharePoint calendars III: Create your own calendar Microsoft ® Office SharePoint ® Server 2007 Training Jim Taliaferro Community Mental Health Center

3. Overview: Gathering together SharePoint calendars III: Create your own calendar Does your company use Microsoft Windows SharePoint ® Services 3.0 or Microsoft Office SharePoint Server 2007? If so, you may want to create a calendar on a SharePoint site that your team can use to share information about dates and schedules. For example, you can create a calendar for tracking vacation dates or for communicating about schedules for employee training.

5. Lesson 1 Create a new calendar on the site

6. Create a new calendar on the site SharePoint calendars III: Create your own calendar A calendar on a SharePoint site can help people track myriad team details from a common location. You’re not limited to having only one calendar on your SharePoint site. For instance, you might already be using a team calendar that was created for one specific purpose. In this course, you’ll see how to set up a new calendar on your site, one that you create from scratch.

7. A calendar on a SharePoint site is a list SharePoint calendars III: Create your own calendar What is a calendar on a SharePoint site? It’s simply a type of list — a collection of information that you can share with anyone who has access to the site. Behind the scenes, the calendar looks a lot like other lists on a SharePoint site. Because the list contains calendar entries, its items have specific dates and times associated with them.

8. A calendar on a SharePoint site is a list SharePoint calendars III: Create your own calendar When you view this list in Calendar view, it looks like a calendar, and it helps you see what’s going on when. (And that’s the reason we use calendars, right?) To display the calendar as a list of items, click All Events or Current Events on the View menu. Animation: Right-click, and click Play .

9. A calendar on a SharePoint site is a list SharePoint calendars III: Create your own calendar When you view this list in Calendar view, it looks like a calendar, and it helps you see what’s going on when. (And that’s the reason we use calendars, right?) To display the calendar as a list of items, click All Events or Current Events on the View menu.

10. Create a new list SharePoint calendars III: Create your own calendar To create a new calendar, you’ll start by creating a new list. The easiest way to get started is to click Create under Site Actions. Animation: Right-click, and click Play .

11. Create a new list SharePoint calendars III: Create your own calendar To create a new calendar, you’ll start by creating a new list. The easiest way to get started is to click Create under Site Actions. Then type a name and description for the calendar, and click the Create button. The newly created calendar page will be displayed automatically.

12. Delete a calendar SharePoint calendars III: Create your own calendar If you’re done with a calendar, you may want remove it from the site. Remember that a calendar is a list. So, to delete the calendar, you’ll delete the list. To start the process, make sure the calendar is visible; then click List Settings on the Settings menu. Animation: Right-click, and click Play .

13. Delete a calendar SharePoint calendars III: Create your own calendar If you’re done with a calendar, you may want remove it from the site. Remember that a calendar is a list. So, to delete the calendar, you’ll delete the list. To start the process, make sure the calendar is visible. Click List Settings on the Settings menu, and then click Delete this list .

14. Make it read-only SharePoint calendars III: Create your own calendar In some cases, your goal may be to show a schedule but limit who can add to it or change it. In this case, you’ll want to make sure that no one adds anything to the calendar or modifies what you’ve entered. You can do that by setting the permissions for people who have access to the list. Animation: Right-click, and click Play .

15. Make it read-only SharePoint calendars III: Create your own calendar In some cases, your goal may be to show a schedule but limit who can add to it or change it. In this case, you’ll want to make sure that no one adds to the calendar or modifies what you’ve entered. You can do that by setting the permissions for people who have access to the list by once again clicking List Settings on the Settings menu, and then clicking Permissions for this list .