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How hubsites raise SharePoint Intranet potential

Slides to describe the functionality of Hubsites in SharePoint and how hubsites helps you to build your Modern Intranet. Also the different webparts that we can use in a hubsite are described in the slides.

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How hubsites raise SharePoint Intranet potential

  1. 1. How Hub Sites Raise SharePoint's Intranet Potential? Knut Relbe-Moe Product Evangelist & Partner Manager Valo, Founder DocsNode, MVP
  2. 2. Be Sure To Thank Our Sponsors!
  3. 3. Get Drink Tickets and Wristband During Closing Session Thursday
  4. 4. Win a Surface Book courtesy of Microsoft! Play Vendor Bingo, Winner drawn during closing session on Friday
  5. 5. Office Apps & Services MVP SharePoint evangelist, mentor, speaker Migration Expert Educator for Glasspaper Microsoft Certified Trainer Product Evangelist & Partner Manager Valo Intranet Box Founder DocsNode, www.DocsNode.com Knut Relbe-Moe knut@valointranet.com https://linkedin.com/in/shareptkarm@shareptkarm
  6. 6. Modern Intranet
  7. 7. The Modern Intranet... • ...provides personalized experiences for the end user • ...works anywhere, with any device • ...has a modern, beatiful design • ...leverages the most recent experiences available in the Microsoft platform • ...is built using the most recent development frameworks available • ...is highly customizable for customers
  8. 8. What is hub sites
  9. 9. Hub Sites Source: Microsoft
  10. 10. From Microsoft: SharePoint hub sites help you meet the needs of your organization by connecting and organizing sites based on project, department, division, region, etc. making it easier to: • discover related content such as news and other site activities, • apply common navigation and branding across associated sites, • search across all associated sites. https://support.office.com/en-us/article/what-is-a-sharepoint- hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f
  11. 11. Hub sites allow us to eliminate the inflexibility and governance limitations of “dreaded” subsites, while providing a way to replicate one of the key benefits of subsites — a way to create a shared experience among related sites. Hub sites can help kill subsites, but not without a little planning. (Susan Hanley) https://www.computerworld.com/article/3280102/enterprise- applications/6-tips-for-planning-sharepoint-hub-sites.html
  12. 12. Features of the hub sites
  13. 13. Common theme • Helps so that all sites in the hub should have the same theme and look and feel • great from common branding/user adoption standpoint
  14. 14. Shared common navigation and footer • Common navigation for all your sites, choose betwen Megamenu and cascading • Add a footer to your hub, to give more navigation options
  15. 15. New megamenu layout for site and hub navigation -
  16. 16. Search within a Hub
  17. 17. News roll up
  18. 18. Content roll-up via HCWP
  19. 19. So how shall we use Hub Sites?
  20. 20. The Earth is flat… Intranet TeamworkAbout UsInternal Services What’s New Company Presentation Our Locations Leadership … Forms Human Resources Information Technology … Classifieds Event Hub Latest video …
  21. 21. The Earth is flat… Intranet TeamworkAbout Us Internal Services What’s New Intranet Hub https://love.valointranet.com/download-the-ebook-a-modern- site-architecture
  22. 22. Ebook on how to build Modern Site Architecture https://love.valointranet.com/download-the-ebook-a-modern-site- architecture
  23. 23. Planning your hub sites
  24. 24. Planning your hub sites
  25. 25. Planning your hub sites
  26. 26. WHAT ARETHE USE CASES FORTHE HUB SITES?
  27. 27. Use Case 1: Small business • One hub site just to create an Intranet • One project hub site to collect all project sites in a hub
  28. 28. Use Case 2: Medium or large size organization Need at least one and possibly multiple Hub Sites • Communication Site for Employee HR • PrivateTeam site (Office 365 Group) for HR team itself • Communication Site Marketing • PrivateTeam site (Office 365 Group) for Marketing • One Marketing hub and one HR Hub for instance.
  29. 29. Use Case 3: Project Management • Create one hub to collect all your project sites so you can for instance use the site webpart to liftup all your project sites.
  30. 30. Recommended webparts
  31. 31. News Roll-up
  32. 32. News Roll-up New published on a hubsites and associated sites is automatically aggregated Choose which associated sites to display news from Users will only see news they have access to
  33. 33. Highlighted content
  34. 34. Highlighted content Use the Highlighted content web part to dynamically display content from sites associated with the hub site on the home page. Select the sites you want to show information from Select the type of content you want to show, and apply different filters to also narrow down the result
  35. 35. Associated sites
  36. 36. Associated sites Display the most active sites associated with the hub site on the home page by using the Sites web part. And choose the layout you want
  37. 37. Events web part rolls up events from associated sites -
  38. 38. Other features
  39. 39. Create associated site from within hub site itself
  40. 40. Create, associate/disassociate, plus report on hub sites in the SharePoint admin center in Office 365
  41. 41. Summary
  42. 42. What does hub sites offer • They add a consistent branding across all sites • They add a persistent menu, making it easier to move between the linked sites. • If you search within the hub site, it will also search all linked sites. • A handy news digest option lets you collate selected news stories to go out as an email summary, with images and links. • We recently also got content targeting • And we will also get publishing workflow/flow
  43. 43. Hub Site Limitations • Sites linked into a hub site can only be associated with one hub site. • Hubs can’t be nested, limiting their potential for a corporate portal • No fix for multiple languages Source, Sam Marshall: https://www.cmswire.com/digital-workplace/hub-sites-raise-sharepoints- intranet-potential/
  44. 44. Configuration tips • You can always detach a site from a Hub if you want to attach it to another hub site in the future. • News, once posted on an associated site, typically takes 5–15mins to index and roll-up to the Hub • Hubs do not influence permissions. • Cross site navigation means that the associated sites will have two top level navigation bars — the hub site navigation and the current site navigation. • Hubs will work with the SharePoint mobile app, so consider communicating to end users which hubs they should follow or find • You can setup your hub to require approvals. That way, not anyone would be able to attach to a hub but instead they would have to be approved by the hub Site Owner
  45. 45. So does hub site helps us with our Modern SharePoint Intranet?
  46. 46. What other options do we have?
  47. 47. SharePoint Modern Starter Kit https://github.com/SharePoint/sp-starter-kit
  48. 48. 3rd party vendors
  49. 49. 3rd party vendors
  50. 50. 3rd party vendors
  51. 51. Providers – A lot different, so you just need to find the one you trust and loves. https://www.clearbox.co.uk/portfolio-item/sharepoint- intranets-in-a-box-report-second-edition/ •Attini from Rapid Circle •Attollo Intranet, from Red Plane •Bonzai from Dynamic Owl •EasyShare from Easy SharePoint •FLEX from ICS Solutions •Gimmal Intranet and Portals from Gimmal •Go Intranet Accelerator from Habanero •Hadron from Cloud Two •Hoozin, from Hoozin •Injio from Webvine •InterChange Digital Workplace from Akumina •Kasama from Circle T •Kira from CompanyNet •LiveTiles SharePoint from Live Tiles •LS Intranet from Lizard Soft •Omnia from Prescio Fishbone AB •OneWindow Workplace from Portal Solutions •PortalGo! from Rhipe •Powell 365 from Powell Software •Rise from Perficient •Simplify from Content Formula •SP Intranet from SP Marketplace •Unily from Brightstarr •Valo Intranet from Blue Meteorite •Wizdom from Webtop •Work Platform Prime from Emgage
  52. 52. Collab 365 Directory • https://collab365.directory/office365-sharepoint/best-sharepoint- intranet-templates/#prettyPhoto
  53. 53. Extend the current webparts of the modern pages: • https://github.com/OlivierCC/spfx-40-fantastics
  54. 54. MegaMenu - • https://www.masthead365.com/
  55. 55. Thank you!

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