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Office 365 Groups - Surviving the real world

During its initial release, Office 365 Groups were frowned upon. We didn’t really understood its purpose and place in the Modern Workplace. Starting out small, Groups kept growing and growing. Integrating powerful Office 365 Tools into multiple collaboration services. During this session Jasper Oosterveld, Microsoft MVP & Modern Workplace, is going to look at the past, present and future of Office 365 Groups. After this session, you never have any more questions about the use and purpose of Office 365 Groups.

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Office 365 Groups - Surviving the real world

  1. 1. Sensitivity: Regular Copyright InSpark
  2. 2. Sensitivity: Regular OFFICE 365 GROUPS: SURVIVING THE REAL WORLD 10-10-2019 OFFICE 365 & SHAREPOINT CONNECT Copyright InSpark
  3. 3. Sensitivity: Regular MICROSOFT MVP & MODERN WORKPLACE CONSULTANT @INSPARK • Collaboration & Communication • Adoption & Governance
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  5. 5. Sensitivity: Regular OUR WORLD WAS CHANGING
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  7. 7. Sensitivity: Regular EMPLOYEES WANT TO GET THEIR JOB DONE
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  12. 12. Sensitivity:Regular Brings together people, information, and apps across Office 365 to enable better communication and collaboration Discover new information Share and collaborate Come together
  13. 13. Sensitivity: Regular Office 365 Groups Office Graph Infrastructure Connecting teams thru modern experiences & enabling choice
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  16. 16. Sensitivity: Regular Group in Azure Active Directory
  17. 17. Sensitivity: Regular Enables you to work together (internally & externally) in teams, departments and projects.
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  20. 20. Sensitivity: Regular • Excellent for informal organization- wide communication. • Moderate integration with Office 365 & external services. • Has been constantly following the facts for years. • Future uncertain due to the rise of Microsoft Teams.
  21. 21. Sensitivity: Regular Copyright InSpark • Fine for external communication. • Poor integration with Office 365 & external services. • Minimal updates from Microsoft. • Synchronizing SharePoint content to Windows Explorer (slightly) increases adoption.
  22. 22. Sensitivity: Regular Copyright InSpark
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  24. 24. Sensitivity: Regular Copyright InSpark • Communicate via persistent chat, audio & video. • Top integration with Office 365 & external services. • One of the best mobile apps from Microsoft (bit slow recently). • Full focus from Microsoft.
  25. 25. Sensitivity: Regular Copyright InSpark • Central storage of documents. • SharePoint news for sharing formal news. • Content management such as knowledge pages & useful links.
  26. 26. Sensitivity: Regular GOVERNANCE
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  31. 31. Sensitivity: Regular • Creation process. • Naming convention. • Expiration. • Delete & restore. • Policy and information protection. • Guest access. • Monitoring.
  32. 32. Sensitivity: Regular 1. Everyone 2. Security Group in AAD
  33. 33. Sensitivity: Regular • Duplication of groups & content. • Lack of clarity regarding the purpose and content of the group. • Explosion of groups results in impossible management for IT.
  34. 34. Sensitivity: Regular • Self-service portal in SharePoint Online. • Request process with Flow. • Digital & smart application form via PowerApps. • Automatic roll-out of a group based on a template.
  35. 35. Sensitivity: Regular • Prefix & suffix • Block specific words
  36. 36. Sensitivity: Regular • SharePoint URL, for example: – /sites/prj-nameproject – /teams/dep-namedepartment • Link to self-service portal & PowerApps form. • Already started? Edit URL is/was almost available!
  37. 37. Sensitivity: Regular 1. All 2. Selection 3. None
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  39. 39. Sensitivity: Regular • Apply to temporary groups such as projects, assignments & brainstorming. • Link to self-service portal & PowerApps form.
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  41. 41. Sensitivity: Regular • Maximum of 30 days in a recycle bin. • Removes all related content. • Recover via PowerShell or the admin portal of one of the teamwork services.
  42. 42. Sensitivity: Regular • Training the owners around the responsibilities & impact of deleting a group.
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  44. 44. Sensitivity: Regular • Classifications
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  46. 46. Sensitivity: Regular • Classifications. • Data classifications (SharePoint content). • Data retention (chat & channel messages & SharePoint content). • DLP (channel messages & SharePoint content). • MDM (Teams mobile app / Conditional access).
  47. 47. Sensitivity: Regular 1. Everyone 2. Selection 3. None
  48. 48. Sensitivity: Regular 1. Team owners. 2. IT administrators via the Office 365 or Azure Portal. 3. Access review via the Azure Portal.
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  51. 51. Sensitivity: Regular • Enable for projects or assignments. • Turn off for departments. • Link to self-service portal & PowerApps form.
  52. 52. Sensitivity: Regular • Office 365 administration center. • Office 365 Adoption Content Pack in Power BI.
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  54. 54. Sensitivity: Regular 1. Governance workshop: Create awareness & gather input for step 2. 2. Governance plan: Process all information into a plan. 3. Establish a steering committee: Implementing and monitoring the Governance plan.
  55. 55. Sensitivity: Regular • Scope • Vision & objectives • Steering Committee • Roles & responsibilities • Business scenarios • Procedures & Processes • Security • Information architecture • Corporate Identity • Communication • Adoption
  56. 56. Sensitivity: Regular ADOPTION
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  58. 58. Sensitivity: Regular 1. Awareness <Milestone> 4. Launch Together we become aware of the new way of working. Everything is determined! The adoption & migration approach, policy and design. Launch time! We launch teams according to the prepared plans. 2. Determine 3. Prepare 5. Challenge We start with the first activities. And try everything out with a pilot group. We continue to challenge, to keep active use high. We determine the strategy and adoption resources materials.
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  60. 60. Sensitivity: Regular Copyright InSpark www.jasperoosterveld.com @jasoosterveld www.linkedin.com/in/jasperoosterveld Jasper.oosterveld@inspark.nl
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  62. 62. Sensitivity: Regular Copyright InSpark o Overview of Office 365 Groups for administrators o User based activity for expiration policies o Microsoft Teams & Teamwork Governance Resources o Governance quick start for Microsoft Teams
  63. 63. Copyright InSpark

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During its initial release, Office 365 Groups were frowned upon. We didn’t really understood its purpose and place in the Modern Workplace. Starting out small, Groups kept growing and growing. Integrating powerful Office 365 Tools into multiple collaboration services. During this session Jasper Oosterveld, Microsoft MVP & Modern Workplace, is going to look at the past, present and future of Office 365 Groups. After this session, you never have any more questions about the use and purpose of Office 365 Groups.

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